MINUTES OF A MEETING OF THE MAYOR AND COUNCIL OF THE TOWN OF CHAPEL

HILL, NORTH CAROLINA, MONDAY, MARCH 22, 1993 AT 7:30 P.M.

Mayor Broun called the meeting to order. Council Members in attendance were Julie Andresen, Joyce Brown, Joe Capowski, Mark Chilton, Joe Herzenberg, Barbara Powell, Alan Rimer (arrived at 8:59 p.m.) and Arthur Werner. Also in attendance were Assistant to the Mayor Lisa Price, Town Manager Cal Horton, Assistant Town Managers Sonna Loewenthal and Florentine Miller, Public Works Director Bruce Heflin, Transportation Director Bob Godding, Parks and Recreation Director Mike Loveman, Planning Director Roger Waldon and Town Attorney Ralph Karpinos.

Mayor Broun presented a proclamation to Cynthia LeMaster recognizing the 1993 CROP Walk event. Mayor Broun said Ms. LeMaster's organization raised funds to fight hunger locally and globally. Ms. LeMaster expressed appreciation to the Council for its recognition of the local annual CROP Walk.

Mayor Broun presented a proclamation declaring March 30th as Doctor's Day in Chapel Hill. He urged all citizens to honor active and retired doctors in their efforts to fight and prevent disease. Mayor Broun called on Olga Cosanine and Abe Watson, Jr. to accept the proclamation. Ms. Cosanine said she was very honored to receive the proclamation on behalf of the Durham-Chapel Hill Medical Auxiliary. She noted that auxiliary volunteers and physicians would be serving lunch at the IFC shelter on Doctor's Day. Dr. Watson expressed appreciation for the Council's proclamation.

Item 3 Petitions

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO REFER A FUNDING REQUEST BY THE TRIANGLE WORLD TRADE TO THE MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Ellen Perry, an E-Z Rider System patron, urged the Council to make E-Z Rider service available at 6:30 a.m. instead of 7:30 a.m. to facilitate earlier arrivals at places of employment. Ms. Perry said she endorsed the Manager's report to the Council concerning the Americans with Disabilities Act.

Elizabeth Watkins, Secretary of the Orange County Council for Disability Awareness, expressed thanks to Joyce Smith for preparing the Town's status report on the Americans with Disabilities Act. Noting that E-Z Rider patrons had difficulty being picked up on time due to a staff and vehicle shortage, Ms. Watkins requested that funds be allocated for additional E-Z Rider drivers and vans. Transportation Director Bob Godding noted that the Transportation Board was reviewing the suggestion about adding E-Z Rider drivers and vans. He noted that acquisition of an additional vehicle was scheduled to occur during fiscal year 1995. Council Member Herzenberg urged the Council to pay special attention to the testimony of Martha Barbee at the Americans with Disabilities Act paratransit hearing.

Judith Siegel stated that residents of the Colony Woods subdivision were concerned about flooding potential and problems in their neighborhood realting to construction in the Colony Lake area. She noted that neighbors had contacted the Town's Engineering and Planning Departments to express their concerns. Ms. Siegel requested that an alleged surveying error of one hundred and fifty feet be investigated immediately.

Anne Blanchard expressed concerns about flooding and drainage problems in the Colony Lake area. Council Member Andresen inquired whether it was legally permissible to stop construction in the area. Mr. Horton said the staff could examine the matter in the morning. Council Member Capowski inquired whether construction was currently occurring. Ms. Blanchard said that clear-cutting had been initiated. Council Member Werner inquired who was responsible for reviewing the situation. Mr. Horton said the Town's Engineering, Planning and Inspections each had review responsibilities. Council Member Werner inquired whether it was possible to receive a rapid report on the matter. Mr. Horton said yes. Ms. Blanchard said it was not possible for residents of the area to get flood insurance due to flooding problems in the area.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER BROWN, TO REFER THE MATTER TO THE MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Council Member Andresen asked that the Manager have Town staff check on the extent of tree clearing in association with Northwood subdivision, Section Five. She also suggested that the Council consider appointing former Planning Board Chairperson Bruce Guild to the Northwest Area Planning Group. Mayor Broun said he thought this was a good suggestion. Council Member Brown suggested that Duke University should also designate a representative to the group. Noting that action on the matter this evening would require the attendance of all Council Members, Mr. Horton noted Council Member Rimer had not yet arrived, necessitating consideration of the matter at the April 12th meeting.

Council Member Andresen requested that the Manager provide a report on the possible unification of Town and Orange County library services. Noting that this was an interesting point which arose from time to time, Council Member Herzenberg stated that a study by a Carrboro resident had recommended the merger of the Chapel Hill and Hyconechee library systems. Council Member Herzenberg added that the Library Board of Trustees had rejected the proposal in the past. Mr. Horton said staff could prepare a report identifying key issues.

Council Member Brown inquired about the process for gathering legislative support for the Town's proposals such as the entertainment and prepared meals taxes. Mayor Broun noted that he had made several attempts to contact Senator Howard Lee to initiate a dialogue on the status of the Town's legislative proposals. He also noted the importance of expressions of support by the Council to the local legislative delegation. Council Member Andresen suggested that once contact was made, the Council might consider holding an open exchange among key players on the proposed prepared meals tax. Mayor Broun noted that Town Manager Horton and himself had recently attended a Chamber of Commerce meeting about the prepared meals tax proposal. He stated that the advisory dialogue to date on the proposal had been very useful.

Noting that Council Member Rimer had forwarded a memorandum to the Council concerning ideas for a Triangle J Council of Governments work plan, including the possible formation of a regional leadership council, Council Member Brown suggested that the Council provide comments on the proposal to Council Member Rimer. Mayor Broun expressed his concurrence with the suggestion. Council Member Herzenberg said he thought that Council Member Rimer was aware of the Council's concerns about the proposed leadership council.

Council Member Powell noted that the Council had received three congratulatory letters noting the efficient, friendly and brave performance of several Police Department staff members. She offered her congratulations to Police Department staff for this recognition.

Mayor Broun suggested that staff prepare a letter to the Triangle J COG outlining the Council's concerns about the proposed leadership council.

Council Member Herzenberg noted that a reception honoring firsts by women in Orange County would take place on Sunday, March 28th, beginning at 3:00 p.m. at the Orange County Government Services Building.

Item 4 Boards and Commissions

Planning Board

Mayor Broun noted that there were ten applicants to fill an existing Town resident vacancy on the Planning Board. He added that the appointment was scheduled to occur at the Council's April 12th meeting.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO NOMINATE ALL TEN PLANNING BOARD APPLICANTS FOR APPOINTMENT CONSIDERATION AT THE COUNCIL'S APRIL 12TH MEETING. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Orange County EMS Corporation Appointment Recommendations

Mayor Broun noted that Council Member Herzenberg had served as the Council's representative on the corporation's board in the past. Council Member Herzenberg said former Town Alderman R.D. Smith had served as the Town's other representative.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO FORWARD THE NAMES OF YVONNE ANDERSON AND JOHN JOHNSTON TO THE ORANGE COUNTY COMMISSIONERS FOR FUTURE APPOINTMENT CONSIDERATION. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Orange County Human Services Advisory Commission Appointment Recommendation

MICHAEL MEZEI WAS THE COUNCIL'S APPOINTMENT RECOMMENDATION TO THE ORANGE COUNTY COMMISSIONERS. ORIGINAL VOTING BALLOTS ARE ON FILE IN THE CLERK'S OFFICE.

Appointment of University Representative to Northwest Area

Planning Group

Noting that Vice Chancellor Wayne Jones had recommended the appointment of Bruce Runberg to the Northwest Area Planning Group, Mayor Broun suggested that the Council make this appointment.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER CAPOWSKI, TO APPOINT BRUCE RUNBERG AS THE UNIVERSITY'S REPRESENTATIVE TO THE NORTHWEST AREA PLANNING GROUP. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

Item 5 Development Review Process

Planning Director Roger Waldon noted that staff had made reports concerning the Town's development review process and pending projects at the December 7th and January 25th Council meetings. Mr. Waldon said the staff was pursuing three key development process themes: (1) reviewing development-related regulations, (2) eliminating redundancy and (3) focusing attention and resources primarily on major projects. Mr. Waldon briefly outlined the major ideas in the planning staff report before the Council, including changing the threshold for special use permits and subdivisions, changing advisory board responsibilities and adjusting informational requirements for smaller projects. He stated that the proposed Resolution before the Council would direct the Manager to further develop possible changes in the development review process.

Noting his support for the Manager's recommendation, Bruce Ballentine said that streamlining could occur without reducing the quality of design or the review process. Mr. Ballentine suggested that the idea of public hearings for subdivision applications be restudied by the staff. Council Member Werner inquired whether public hearings were needed for subdivisions. Mr. Karpinos noted that prior to 1987 Council public hearings were not held on subdivision applications. He added that there were opportunities for public comment on subdivisions at Council meeting. Mr. Karpinos noted that comments on subdivisions under either system had tended to be extensive. Council Member Werner stated that prior to 1986, the Town Council tended to have a less structured approach for reviewing development proposals. He added that the Council had instituted development thresholds because the public wanted them. Council Member Werner stated that the Council wanted to err on the side of caution by maintaining communication and information exchanges with neighborhood residents and associations.

Council Member Werner stated that an extensive special use permit review was especially important for larger projects. He added that the threshold for subdivisions was a little too stringent. Council Member Werner said it was a good idea to combine development-related public hearings for the Planning Board and Council. He also said that presentations to other advisory boards could also possibly be combined so that the applicant would have to make fewer presentations. Noting that the Council frequently received extensive transportation studies for major development proposals, Council Member Werner suggested that this process could possibly be simplified, resulting in reduced costs for developers. He also noted that the Stormwater Management Committee was recommending that applicants provide stormwater management plans simultaneous with Council review.

Council Member Andresen stated that there many considerations beyond the expediency of development reviews. She noted the important role of advisory board review in contributing to better quality projects. Council Member Andresen also noted the importance of environmental sensitivity and impacts on neighborhoods relative to development proposals. Council Member Andresen stated that existing special use permit thresholds should not be altered. Council Member Andresen said she favored flexible thresholds for subdivisions and liked the current system for advisory board presentations. She added that information submittal requirements for development might be changed depending on the size of projects. Council Member Andresen said public review of development proposals was very important. Council Member Andresen also stated that she was a proponent of flexibility in the public hearing scheduling process.

Council Member Brown noted that only the Transportation Board had commented on a portion of the possible changes in the development review process. Noting that making a preliminary report to the Council was the first step in the process. Mr. Horton stated that information could also be provided to advisory boards. Council Member Brown said she preferred having the proposals go to individual advisory boards for citizen comments. Council Member Brown stated that she favored hearing board comments and suggestions on the overall development review process. She also expressed concern about the proposal to markedly increase the review responsibility of the Design Review Board. Council Member Brown said she favored the development of many more options prior to acting on changes in the development review process. She expressed hope that the development review process would be considered by all advisory boards prior to final Council action. Council Member Brown also requested the staff's follow-up report contain a map outlining undeveloped areas of the Town.

Noting the amount of time the Council traditionally spent reviewing details of development projects, Council Member Capowski stated that review criteria was more important than the size of individual projects. Council Member Capowski stated that projects in strategic locations or politically controversial development proposals should be considered by elected officials. He also suggested that the staff provide a brief summary and recommendation for first time review of development proposals. Council Member Andresen emphasized the importance of developers knowing what to expect during the review process. Council Member Capowski stated that the four-lot threshold for subdivisions needed to be reviewed. Council Member Werner expressed concern that the concept of the Council reviewing only strategically located and politically controversial projects sounded somewhat arbitrary, opening up the possibility of future litigation.

Mayor Broun said he understood the reason for Council Member Capowski's suggestion, but the proposed solution was too awkward. He also noted that the concept of greater flexibility concerning materials submittal was a good idea. Mayor Broun inquired whether there was any legal problem with revising submittal requirements. Mr. Horton said there was not, if reasonable criteria were outlined. Council Member Capowski expressed concern about the proposal to have some development proposals considered only by the Design Review Board. He noted that individual representatives from advisory boards could not reflect the views of their entire board or commission. Council Member Capowski suggested that possibly having one very large televised public hearing on each development application merited consideration.

Mayor Broun noted that the resolution before the Council did not endorse a specific course of action. Mayor Broun also said he understood the need for public input in the development process. He also said it made sense to explore issues in further detail. Mayor Broun also stated that it was worth sending the matter back for advisory board and commission comments.

Council Member Brown said adopting the proposed resolution would point the Council in a particular direction. She also expressed a desire to receive more direction from other advisory boards and commissions. Council Member Andresen said proposed changes in the development process were an outgrowth of efforts to make housing more affordable. She suggested that the Council put something on the table for advisory boards to examine. Council Member Andresen said she would disagreed with any proposals to change thresholds for special use permits.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER ANDRESEN, TO ADOPT RESOLUTION 1 WITH THE FOLLOWING AMENDMENTS: DELETING ITEM 1 AND RENUMBERING THE REMAINING ITEMS, AMENDING ITEM 2 TO SIMPLY READ "REVIEW ADVISORY BOARD RESPONSIBILITIES", ADDING ITEM 4 TO CONSIDER JOINT PUBLIC HEARINGS AND JOINT ADVISORY BOARD HEARINGS, AND REQUESTING THAT THE MANAGER GATHER COMMENTS FROM ADVISORY BOARDS AND COMMISSIONS AND PRESENT THEM IN THE STAFF'S FOLLOW-UP REPORT TO BE PRESENTED IN SEPTEMBER, 1993".

Mayor Broun inquired whether this could be completed by September. Mr. Horton said yes.

Council Member Powell said she agreed that advisory boards should have the opportunity to review any changes in the development process.

Council Member Herzenberg inquired whether any elastic clause could be added to the proposed resolution to make Council Member Brown more comfortable. Council Member Brown said her major concern was that advisory boards be given the opportunity to review proposed changes in the development process. Council Member Werner said the proposed resolution, as amended, would provide this opportunity. Council Member Andresen said this was her understanding as well. Mayor Broun said the proposed resolution appeared to be broad enough to permit this flexibility.

Council Member Capowski inquired whether one of the effects of adopting Resolution 1 as amended was tacitly requiring only staff approval of projects of less than 40,000 square feet. Council Member Werner said this was correct. Council Member Capowski inquired about the possibility of addressing strategically located developments in the proposed resolution. Mr. Horton said it was not legally permissible to incorporate this type of criteria. Mr. Karpinos said the only technical or legal exception would be if the developer requested this type of consideration. Mayor Broun suggested that the Council could possibly revisit the matter of special use permits in the future. Council Member Andresen called the question.

RESOLUTION 1, AS AMENDED, WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION DIRECTING THE MANAGER TO PREPARE PROPOSALS FOR CHANGES TO CHAPEL HILL'S DEVELOPMENT REVIEW SYSTEM (93-3-22/R-1)

WHEREAS, the Council has reviewed procedures used in Chapel Hill for the review and approval of development applications; and

WHEREAS, the Council wishes to consider specific proposals for change to the existing system;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council directs the Town Manager to prepare proposals for the Council's consideration, which would, if adopted, effect the following changes:

1) Set Threshold for Subdivisions: Currently, any proposed subdivision that would create more than 4 new lots is automatically a major subdivision, requiring Council approval. (Subdivisions of 4 or fewer lots that do not create new streets are minor subdivision, approved by the staff). Consider creating a new category of subdivision that could be approved by the Planning Board.

2) Review Advisory Board and Commission Responsibilities.

3) Adjust Application Requirements: Informational requirements for development applications are significant: Traffic Impact Statements, Transportation Management Plans, Tree Surveys, and Drainage Studies are all often required. Consider setting thresholds to establish conditions under which such studies and reports would be required.

4) Consider Joint Council/Planning Board Hearings and Joint Hearings for Other Advisory Boards and Commissions.

BE IT FURTHER RESOLVED that the Council asks the Manager to bring these proposals and advisory board and commission comments and recommendations to the Council for consideration in September, 1993.

This the 22nd day of March, 1993

Item 6 Relocation of US 15-501 Park and Ride Lot

Transportation Director Bob Godding briefly reviewed the proposal, noting that a special use permit for the Southern Community Park had been denied in spring, 1991 principally due to the lack of an access road to the proposed park and ride lot. Mr. Godding stated that approximately three months ago, the Town had been approached by D.R. Bryan, developer of the proposed Southern Village, who offered to make land available for the park and ride lot at the same cost as land for the proposed Southern Community Park. Noting that the relocation of the proposed park and ride lot from the present proposed park site about 500' north to the Southern Village site would be consistent with the Town's Comprehensive Plan, Mr. Godding stated that the proposed resolution would authorize the Manager to negotiate with Mr. Bryan to acquire purchase the property in the future.

Noting that he thought the proposal was a good one, Council Member Herzenberg said his principal concern was the same as that of the Transportation Board, namely locating the lot as closely as possible to US 15-501. Council Member Chilton inquired whether funding approval had recently been received for the proposed access road. Mr. Godding said this was correct. He added that the access road would be built on Town land along the northern border of the proposed Southern Community Park. Council Member Andresen inquired whether there was any reason for immediate action in the matter. Mr. Horton said Council approval was needed to proceed with negotiations for acquisition of the property. He added that the lot location would remain the same even if the Southern Village application were denied. Council Member Andresen inquired how the park and ride lot would fit in with the Southern Village. Mr. Horton said the location would be as originally proposed, immediately adjacent to the proposed village. Council Member Brown asked for clarification of how close the lot was to U.S. 15-501 on the attached map and proposal. Mr. Godding said the proposed location was no further away from the roadway than the original plan and only the required buffer would separate the lot from the road.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 2.

Council Member Capowski inquired who would build the lot. Mr. Horton said a contractor would construct the lot under the Town's direction. Council Member Capowski inquired whether the proposed lot size would change as a result of the proposed new location. Mr. Horton said no. Council Member Capowski inquired whether the lot would possibly be too small. Mr. Godding said this was a possibility, although staff did not expect this to be a problem.

RESOLUTION 2 WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF AN AGREEMENT WITH BRYAN PROPERTIES (93‑3‑22/R‑2)

WHEREAS, the Town has planned for the construction of a new park/ride lot along US 15‑501 South, using grant funds from the Federal Transit Administration and the North Carolina Department of Transportation;

WHEREAS, Bryan Properties is developing property which abuts the Southern Community Park site on its northern boundary and is interested in having a park/ride facility in close proximity to the development; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to negotiate, and present to Council for final action, an agreement on behalf of the Town with Bryan Properties to re‑locate the 15‑501 South Park/Ride Facility to a mutually agreed upon site within their proposed development at no additional cost to the Town.

This the 22nd day of March, 1993.

Item 7 Reuse of Library Building

Noting that the anticipated move-in date for the new library was on or about October 1st, Mr. Horton stated that a number of possible reuses of the existing library building had been suggested. Assistant Town Manager Sonna Loewenthal said oral and written reuse proposals had been submitted to advisory boards and commissions for review. Ms. Loewenthal stated that an independent commercial real estate broker had estimated the building's market value at between $790,000 and $870,000. She noted that a proposal for use of the building by a United States Court of Appeals Judge had been withdrawn earlier in the day. Ms. Loewenthal briefly reviewed other building use proposals including meeting space for community groups and creation of a local museum by the Chapel Hill Historical Society. Noting that the Parks Division of the Parks and Recreation Department needed additional work and storage space, Ms. Loewenthal stated that some Parks and Recreation staff members could possibly move their offices to the old library building. She added that although staff had not completed cost estimates for building alterations, such costs would be included in the 1994-1995 budget.

Council Member Werner requested additional information on estimated building maintenance costs. Ms. Loewenthal briefly reviewed estimated renovation and maintenance costs, including the possible need for installation of a new heating and air conditioning system. Council Member Capowski inquired whether the building was structurally sound. Ms. Loewenthal said yes. Council Member Capowski inquired whether any of the Parks and Recreation operating costs would be covered by parks and recreation program fees. Ms. Loewenthal said although costs would not be covered directly, collection of some facility use fees might be possible. Council Member Andresen inquired whether any of the remaining building use options would generate income. Ms. Loewenthal said none of the proposals would generate significant income to the Town. Council Member Andresen inquired whether staff was willing to search for additional options. Mr. Horton said staff would proceed as the Council directed.

Council Member Brown inquired whether use of the building by Cablevision could possibly generate income. Ms. Loewenthal said it might be possible to charge market rent for use of the building. Noting that Cablevision did not need the additional space, Council Member Capowski said it was unlikely that they would pay for the use of building space.

Fred Meier, Greenways Commission Chairperson, said the Commission had voted at its February meeting to support the relocation of Parks and Recreation staff to the existing library building once it was vacated. Mr. Meier stated that the existing Parks and Recreation building on Plant Road was crowded and inefficient. Mr. Meier said the Greenways Commission urged the Council to support moving the Parks and Recreation Department.

Council Member Andresen inquired which vehicles and equipment could possibly be stored at the Plant Road building. Mr. Horton said tractors, mowers and heavy power tools could possibly be stored in the building.

Claire Baum, representing the Chapel Hill Preservation Society, requested that the Council support the society's proposed use of the building as a local historical museum.

Hawley Oakes, President of the East Franklin Neighborhood Association said the association fully supported the proposal to convert the old library into a museum. Mr. Oakes said his organization did not favor locating offices in the old library building. He stated that the old library was a precious community resource.

Roland Giduz of the East Franklin Neighborhood Association urged the Council not to use the building for office space. Mr. Giduz also expressed his support for preservation of the Louis Graves reading area in the building. He expressed hope that the Council would consider uniquely using the old library building.

Sally Sather, 206 North Boundary Street, said although she enjoyed having the library nearby, parking by some library patrons on North Boundary Street was a nuisance. Ms. Sather said that parking for neighborhood residents was especially difficult on weekends. She urged the Council to carefully consider the impact of future uses of the library building on neighborhood residents.

Lee Pavao, Chairperson of the Parks and Recreation Commission, said the commission supported moving a portion of department staff into a portion of the library building. Noting that the commission had not been initially convinced of the merits of the move, Mr. Pavao added that a committee of the Parks and Recreation Commission had concluded that this was a feasible approach. Mr. Pavao suggested that the Council adopt Resolution 3. He also noted that the biggest concern of many existing department patrons was the difficulty of finding the department's administrative offices on Plant Road. Council Member Powell inquired how many staff persons would be moved in concert with the proposal. Mr. Loveman said twelve. Council Member Powell inquired about the number of parking spaces at the library building. Mr. Pavao said there were twenty-eight spaces for library patrons.

Council Member Capowski asked how many square feet would be needed by Parks and Recreation staff. Mr. Pavao said the commission had not specifically discussed this matter. Council Member Capowski asked whether there was any estimate of how many people would attend meetings and classes if the offices were moved to the library building. Mr. Pavao said it was likely that twenty-five people or less would attend most meetings. Council Member Brown inquired whether the possibility of simultaneous uses had been taken into account. Mr. Pavao said yes. Council Member Brown asked whether the commission had taken the historical society's request into account. Mr. Pavao said yes. Council Member Rimer inquired about the possibility of providing remote parking for Parks and Recreation staff members. Mr. Pavao said some staff could possibly continue to park at the Plant Road facility.

Gerald Nee, a new Town resident, inquired why sale of the building had not been considered, when financials for total costs would be available and what percentage of total costs could be mitigated by non-Town entities. Mr. Horton said he did not believe the Council had made a final decision concerning possible sale of the building. He also said it would not be possible to determine total renovation costs until possible building uses were determined. Mr. Horton added that there were currently no proposals involving rental income, this possibility could still be explored. Council Member Andresen inquired why the General Services Administration (GSA) had withdrawn its proposal. Mr. Horton said the Court of Appeals judge felt he could move into other quarters through the GSA and could do so sooner than proceeding through the Town process.

Council Member Andresen noted that she had received a number of calls inquiring about the possibility of maintaining a branch library at the existing library building. She said the concept of a Town historical museum was a nice idea. Council Member Andresen also emphasized the importance of carefully examining all building disposition possibilities including maintenance costs and overall building expenses. She added that the Council would respect both the neighborhood area and the building in its decision-making process.

Council Member Rimer requested that the staff's follow-up report include a matrix of square feet to be used by each tenant and approximate operating costs. Council Member Rimer said he did not think that 2,500 square feet was enough space to accommodate a museum. Mr. Horton said staff could provide a comparative matrix in the follow-up report. Noting that the Orange County Rape Crisis Center was currently experiencing significant financial challenges, Council Member Chilton suggested the possibility of renting space in the library building at a lower rental rate. He expressed hope that the Council would not eliminate this possibility.

Council Member Capowski said the Council intended to have building uses which have less effect on the surrounding neighborhood than the existing library building. Council Member Capowski said he was a little disappointed that the only proposal generating rental income had been withdrawn. He inquired about the status of the Chamber of Commerce's downtown visitor center proposal. Mr. Horton said Chamber of Commerce officials were exploring the possibility of locating a facility in the public plaza on the proposed parking deck or elsewhere in the downtown area.

Council Member Capowski suggested that the matter be referred back to the Manager, with readvertising occurring for building rental proposals. Council Member Andresen said she would support this approach. Council Member Werner said he thought the Manager's recommendation would be least intrusive on neighborhood residents. He also expressed disappointment that there were no active rental proposals for the library building. Council Member Werner inquired about the possibility of granting special use zoning to accommodate uses not fitting into the Town's R-2 zoning district. Mr. Karpinos said this was possible if the proper steps were taken. Council Member Chilton stated that some organizations could possibly enter into performance agreements with the Town. Council Member Werner suggested that staff explore other possible uses to bring in rental income.

Mayor Broun said he could possibly contact the Court of Appeals concerning resubmittal of the Court's building use proposal. Council Member Powell requested additional information about use of meeting rooms and classroom space by community groups. Mr. Horton said staff proposed using the same type of arrangement as other Town meeting rooms, with meetings being open to the public at no charge. Council Member Herzenberg said he thought that the old library building would be an ideal location for a local history museum. He noted that use of the building by the Judge of the Court of Appeals would have a very low level activity level and impact on the adjoining neighborhood. Council Member Herzenberg expressed hope that the Mayor would contact the judge concerning possible future use of the building.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 3, ADDING THE LANGUAGE "AND CONTINUE TO ADVERTISE AND SEEK OTHER RENTERS AND USERS FOR THE BUILDING."

Council Member Capowski said he would support Council Member Werner's proposed amendment. Council Member Werner said his intent was for staff to explore all possibilities. Council Member Herzenberg noted that residents of the adjoining neighborhood had historically opposed conditional use zoning.

RESOLUTION 3, AS AMENDED, WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION AUTHORIZING THE MANAGER TO CONTINUE TO EXPLORE THE REUSE OF THE OLD LIBRARY BUILDING BY A COMBINATION OF USES

(93-3-22/R-3)

WHEREAS, the library building at the corner of East Franklin and Boundary Streets will be vacated by the library later in 1993; and

WHEREAS, the Council has chosen to retain the building for Town purposes; and

WHEREAS, the Council has established a careful public decision-making process to determine the best reuse of this building;

NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Chapel Hill that the Manager is authorized to continue exploration of the reuse of the building by the following combination of uses:

- Historical museum

- Meeting and classroom space for community groups

- Flexible exhibit space for local artists

- Space for Recreation and Administration divisions of the Parks and Recreation Department

and that the Manager shall continue to advertise and seek other renters and users for the building;

BE IT FURTHER RESOLVED, that the Manager shall report to the Council by August with more details of operation, cost estimates and sharing of costs, before the Council may authorize the development of a functional program, plans and more accurate cost estimates.

This the 22nd day of March, 1993.

Item 8 Orange Community Housing Corporation

Mr. Horton said the proposed resolution would permit the reimbursement of funds to the Orange Community Housing Corporation that would be otherwise unrecoverable. Mr. Horton said he recommended that the Council adopt Resolution 4, restoring funding of $35,000 to the Orange Community Housing Corporation, with payment occurring after an amendment to the agreement with OCHC had been completed.

Mayor Broun said he thought the proposal involved a fair request since the housing corporation had operated in complete good faith. Mayor Broun said he also supported greater communication with the Orange Community Housing Corporation in the future.

Council Member Brown inquired about an assessment of affordable housing programs suggested at the Council's recent work session on housing affordability. Orange Community Housing Corporation Chairperson Keith Aldridge said a complete assessment had not been completed. Mr. Aldridge said the OCHC board and staff were examining a number of options and working on a response to comments offered at the work session. Mayor Broun stated that the Council had agreed to place an emphasis on programs for persons earning sixty percent or less of the area's median income. He added that assistance could possibly be provided to persons making up to eighty percent of the median income. Council Member Andresen added that the Council had also noted the importance of providing boarding houses and other transitional housing. Council Member Chilton suggested that a memorandum of understanding could possibly be drafted. Council Member Rimer said although such a memorandum was a good idea, it did not appear to be directly related to the Council's action on the proposed resolution. He also noted that Orange County was being asked to contribute $10,000 to Orange Community Housing Corporation.

COUNCIL MEMBER RIMER MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO ADOPT RESOLUTION 4. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION REIMBURSING THE ORANGE COMMUNITY HOUSING CORPORATION FOR THE COSTS OF DEVELOPING ERWIN VILLAGE (93-3-22/R-4)

WHEREAS, the Council held a work session on February 1, 1993 and the consensus was not to invest further in the Erwin Village project; and

WHEREAS, the Council and the Orange Community Housing Corporation have begun the process of communication to set clear priorities and guidelines for future projects in Chapel Hill;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby authorizes the Manager to reimburse the Orange Community Housing Corporation $35,000 in development costs for Erwin Village, as requested in a letter of March 3, 1993 from Orange Community Housing Corporation; with funds for such reimbursement to come from the Town's General Fund for Low-Income Housing Allocation for fiscal year 1992-93.

BE IT FURTHER RESOLVED that the Council authorizes the Manager to execute an amendment to the contract between the Orange Community Housing Corporation and the Town of Chapel Hill; such amendment will include language emphasizing the need for communication on future proposed projects before there is a substantial commitment of funds.

This the 22nd day of March, 1993.

Item 9 1993-1994 Public Housing Budget

Mr. Horton briefly reviewed the proposed resolutions, noting that they were offered in the standard form required by the United States Department of Housing and Urban Development (HUD). He also noted that the proposed budget would maintain the minimum amount of operating reserve required by HUD. Mr. Horton said adoption of the resolutions was recommended.

COUNCIL MEMBER WERNER MOVED, SECONDED BY COUNCIL MEMBER POWELL, TO ADOPT RESOLUTION 5.1. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION APPROVING AN OPERATING BUDGET FOR THE LOW RENT CONVENTIONAL HOUSING PROGRAM FOR JULY 1, 1993 THROUGH JUNE 30, 1994 FOR PROJECT NO(S) 46-1, 2, 4, 5, 6, 7, 9 (93-3-22/R-5.1)

WHEREAS, the Town Manager has submitted a public housing budget for fiscal year ending June 30, 1994; and

WHEREAS, the Council has determined that the proposed expenditures are necessary in the efficient and economical operations of the Housing Authority for the purpose of serving low-income families; and

WHEREAS, the budget indicates a source of funding adequate of cover all proposed expenditures; and

WHEREAS, all proposed rental charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract; and

WHEREAS, the Council hereby certifies that the Town's Authority is in compliance with the provisions of Section 207 (a) of the Authority shall at least once a year re-examine the income of families living in the Project (a); and

WHEREAS, all persons responsible for 75 or more units of public housing are hereby certified by an approved certifying organization; and

WHEREAS, pursuant to Section 307, Part II of the Consolidated Annual Contributions Contracts, the Town's Authority hereby certifies that all administrative salaries are comparable to local practice, based on a comparability study date of January 1989 which is on file for HUD review;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby approves the operating budget for the fiscal year ending June 30, 1994.

This the 22nd day of March, 1993.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER WERNER, TO ADOPT RESOLUTION 5.2. THE MOTION WAS ADOPTED UNANIMOUSLY

(9-0).

A RESOLUTION APPROVING AN OPERATING BUDGET FOR THE LOW RENT LEASED HOUSING PROGRAM FOR JULY 1, 1993 THROUGH JUNE 30, 1994 FOR PROJECT NO(S) 46-3 (93-3-22/R-5.2)

WHEREAS, the Town Manager has submitted a public housing budget for fiscal year ending June 30, 1994; and

WHEREAS, the Council has determined that the proposed expenditures are necessary in the efficient and economical operations of the Housing Authority for the purpose of serving low-income families; and

WHEREAS, the budget indicates a source of funding adequate to cover all proposed expenditures; and

WHEREAS, all proposed rental charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract; and

WHEREAS, the Council hereby certifies that the Town's Authority is incompliance with the provisions of Section 207 (a) of the Consolidated Annual Contributions Contract in that the Town's Authority shall at least once a year re-examine the income of families living in the Project (s); and

WHEREAS, all persons responsible for 75 or more units of public housing are hereby certified by an approved certifying organization; and

WHEREAS, pursuant to Section 307, Part II of the Consolidated Annual Contributions Contracts, the Town's Authority hereby certifies that all administrative salaries are comparable to local practice, based on a comparability study date of January 1992 which is on file for HUD review;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby approves the operating budget for the fiscal year ending June 30, 1994.

This the 22nd day of March, 1993.

COUNCIL MEMBER POWELL MOVED, SECONDED BY COUNCIL MEMBER CHILTON, TO ADOPT RESOLUTION 5.3. THE MOTION WAS ADOPTED UNANIMOUSLY

(9-0).

A RESOLUTION CONFIRMING THAT THE PERSONS RESPONSIBLE FOR HOUSING MANAGEMENT DUTIES HAS BEEN CERTIFIED BY AN APPROVED CERTIFYING AGENCY (93-3-22/R-5.3)

WHEREAS, Tina Vaughn, Director of the Department of Housing and Community Development, and Harold Wolfe, Housing Officer, have been certified by the National Association of Housing and Redevelopment Officials as a Public Housing Manager; and

WHEREAS, the National Association of Housing and Redevelopment Officials is an approved Certifying Agency; and

WHEREAS, this person performs housing management duties;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the person involved in the performance of housing management duties meets certification requirements as set forth in Federal Register Volume 41, Number 190, Wednesday, September 29, 1976; pp. 43088-43092, and the salary of such person is an eligible operating expenditure.

This the 22nd day of March, 1993.

Item 10 Proposed Parking Lot #5 Lease Agreement

Noting his prior legal representation of Franklin Street Preservation Partners, Mayor Broun requested his removal from consideration in the matter. The Council concurred with his request. Mayor Broun turned the meeting over to Mayor pro tem Werner.

Transportation Director Bob Godding noted that Town parking lot #5 had a total of 171 spaces, 50 of which were currently leased at a rate of $55 per month and $45 per month during the summer. He stated that demand for the lot had been fairly stable.

Mr. Godding said that the Town had been contacted by Steven Lerner of FGI, Inc. concerning the possible leasing of one hundred parking spaces at lot #5. He stated that a three and a half year lease, with a fifteen percent discount was proposed. Mr. Godding also noted that after July 1, 1996, the number of spaces could be reduced to seventy-five, with twenty-five of these moved to other off-street lots. He said the proposal was to change from an attended to a metered lot, with FGI to install a card reader system on a portion of the lot. Mr. Godding said Resolution 6 would permit Town staff to continue negotiating the lease with FGI, Inc.

Expressing his support for the proposal, Council Member Herzenberg noted that the Town had received a letter from Gordon Brown inquiring about the possibility of a similar parking lease arrangement. Mr. Godding said leasing arrangements could be made at a number of the Town's parking lots.

Council Member Capowski inquired how the fifty existing parking space lease agreements in lot #5 would be handled. Mr. Godding said these tenants could possibly be moved into spaces in lots 3,4 or 6. Council Member Capowski said he shared Council Member Herzenberg's concern about the perception that a special agreement was being made with FGI, Inc. Noting that parking space leasing agreements were available to all interested parties, Mr. Horton said he was glad that the matter had received recent media attention. Council Member Andresen noted that the availability of long-term parking leases may have only recently come to the attention of local businesspersons and other interested persons. Council Member Capowski inquired whether the Town had previously had an organized campaign about the availability of leased parking spaces. Mr. Horton said there had been no such previous campaign because demand had consistently been fairly high.

Council Member Brown requested the Manager's comment on the proposed parking space lease discount. Mr. Horton said a discount was justified on the basis on the number of spaces involved, the length of the lease and the Town's ability to reduce the number of spaces leased in the future. Council Member Brown inquired who would be responsible for removing the electronic control system and restoring the lot at the end of the lease. Mr. Horton said this would primarily be the Town's responsibility.

Noting that the lot would be metered rather than attended, Council Member Rimer inquired about the nature of anticipated parking lot #5 operating costs outlined in the staff's chart. Mr. Horton said these were estimated overhead costs, including the cost of refinancing all Town parking lots. Mr. Godding added that the overhead included administrative and enforcement costs. He also said that revenues from meters tended to be considerably less than hourly spaces. Council Member Chilton said the proposal seemed to be a good one.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER RIMER, TO ADOPT RESOLUTION 6. THE MOTION WAS ADOPTED UNANIMOUSLY (8-0).

A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF AN AGREEMENT WITH FGI (93-3-22/R-6)

WHEREAS, the Town owns and operates Parking Lot #5 on Church Street which has both hourly and monthly rental spaces available; and

WHEREAS, FGI has requested that the Town enter into a long term lease of these spaces for the use of employees of FGI;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to negotiate and execute an agreement on behalf of the Town with FGI for the lease of up to 100 parking spaces at leased parking rates equal to $535.50 per space per year for a period up to three years, including substantially the same terms as presented to the Council in the attached memorandum; said agreement to be brought back to the Council at its regular meeting on April 14, 1993 for ratification.

BE IT FURTHER RESOLVED that the Manager is authorized to purchase and install 71 meters in Lot #5 for the use of hourly parking at that lot.

This the 22nd day of March, 1993.

Item 11a Federal Transit Funding Resolution

Council Member Chilton read the proposed resolution, expressing appreciation to Mayor Broun and the members of Transportation Advisory Committee (TAC) for their assistance in negotiating federal transportation funding.

COUNCIL MEMBER CHILTON MOVED, SECONDED BY COUNCIL MEMBER HERZENBERG, TO ADOPT RESOLUTION 7.

Noting that he had attended a session on federal transportation funding at the recent National League of Cities conference, Council Member Herzenberg noted that representatives of many communities were aware of and appreciated Mayor Broun's and the TAC's efforts.

RESOLUTION 7 WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION OF APPRECIATION FOR THE WORK OF MAYOR BROUN AND THE DURHAM-CHAPEL HILL-CARRBORO URBAN AREA'S TRANSPORTATION ADVISORY COMMITTEE IN NEGOTIATING WITH THE STATE OF NORTH CAROLINA FOR THE USE OF FUNDS IN ACCORD WITH FEDERAL LEGISLATION (93-3-22/R-7)

WHEREAS, the Town of Chapel Hill supports the use of alternatives to the single-occupant automobile; and

WHEREAS, Mayor Kenneth S. Broun has provided invaluable leadership as Chair of the Durham‑Chapel Hill‑Carrboro Urban Area's Transportation Advisory Committee; and

WHEREAS, Mayor Broun has played an important role in recognizing the expanded role of the Transportation Advisory Committee under the 1991 federal Intermodal Surface Transportation Efficiency Act; and

WHEREAS, Mayor Broun worked with other local governments in the Urban Area to encourage the North Carolina Department of Transportation to fully implement the provisions of the Act; and

WHEREAS, under Mayor Broun's leadership, the Durham‑Chapel Hill‑Carrboro Transportation Advisory Committee has become a leader in he national effort of implement the Act; and

WHEREAS, Mayor Broun and other Committee members successfully negotiated a series of compromise agreements with the North Carolina Department of Transportation that have resulted in promoting alternatives to the use of single-occupant vehicles; and

WHEREAS, Mayor Broun, through these negotiations with the North Carolina Department of Transportation, has been able to secure funding for the construction of an access road to the U.S. 15‑501 South park ride facility and of bicycle/ pedestrian facilities along N.C. 86;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby commends and expresses its appreciation to Mayor Kenneth S. Broun, the Durham‑ Chapel Hill‑Carrboro Urban Area's Transportation Advisory Committee and the local governing boards represented on the Committee for the work with the State of North Carolina in reaching the compromise agreements with the State.

BE IT FURTHER RESOLVED that the Council directs that copies of this resolution be transmitted to the member local governments' representatives on the Transportation Advisory Committee.

This the 22nd day of March, 1993.

Mayor Broun expressed appreciation to members of the Transportation Advisory Committee and Transportation Planner David Bonk for their assistance.

Item 11b Resolution Supporting President's Proposed

Economic Stimulus Package

Council Member Herzenberg said the National League of Cities had requested that local governments adopt a resolution endorsing President Clinton's proposed economic stimulus package. He expressed thanks to Representatives Price and Valentine for their support of the proposed package.

COUNCIL MEMBER HERZENBERG MOVED, SECONDED BY COUNCIL MEMBER POWELL, TO ADOPT RESOLUTION 8. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION OF SUPPORT FOR THE PRESIDENT'S ECONOMIC RECOVERY PLAN (93-3-22/R-8)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council endorses the President's economic recovery plan.

BE IT FURTHER RESOLVED that copies of this resolution shall be transmitted to President Clinton, Senator Jesse Helms, Senator Lauch Faircloth, Congressman David Price and Congressman Tim Valentine.

This the 22nd day of March, 1993.

Item 12 Consent Agenda

Council Member Brown requested removal of item b for separate consideration. Council Member Capowski requested removal of item g.

COUNCIL MEMBER CHILTON MOVED, SECONDED BY COUNCIL MEMBER WERNER, TO ADOPT THE CONSENT AGENDA, EXCEPTING ITEMS B AND G. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ADOPTING VARIOUS RESOLUTIONS AND ORDINANCES

(93-3-22/R-9)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following resolutions and ordinances as submitted by the Town Manager in regard to the following:

a. Minutes of February 8, 16, 22 (2 meetings), March 1

and 2, 1993.

b. Awarding bid for rear-loading refuse truck (R-10).

c. Rejection of bids for public housing water heaters

(R-11).

d. Awarding bids for street resurfacing (R-12).

e. Change order for new library building lighting (R-13).

f. Change order for new public housing construction contract (R-14).

g. Establishment of a citizen's committee on computerized police records management (R-15).

h. Submittal of application for drug elimination grant

(R-16).

i. Acceptance of donation of 2.5 acre land parcel (R-17).

j. Americans with Disabilities Act paratransit plan (R-18).

k. Annexation ordinance for Springcrest subdivision, Phases III and IV (O-1).

l. Annexation ordinance for Town-owned land (Springcrest subdivision open space/recreation area) (O-2).

m. Disposition of surplus property (R-19).

n. National Register nomination for Gimghoul neighborhood

(R-20).

o. Knolls neighborhood low-income housing proposal (R-21).

This the 22nd day of March, 1993.

A RESOLUTION REJECTING BIDS FOR THE PUBLIC HOUSING WATER HEATER AND FURNACE REPLACEMENT WORK (93-3-22/R-11)

WHEREAS, the Town of Chapel Hill solicited formal bids by legal notice in The Chapel Hill News on February 10 and February 28, 1993, in accordance with General Statute 143-129 for Public Work; and

WHEREAS, the following bids were received and opened on March 9, 1993:

Vendor Cost

Tillman Heating & Air Conditioning $ 85,050

Durham, NC

Sparrow & Sons, Inc. $125,413

Carrboro, NC

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council rejects the bids of March 9, 1993 submitted by Tillman Heating & Air Conditioning and Sparrow & Sons, Inc. in order to rebid and readvertise for Public Housing Water Heater and Furnace Replacement Work in a manner that would enhance the competitive pricing and bidding process.

This the 22nd day of March, 1993.

A RESOLUTION AWARDING A CONTRACT FOR RESURFACING OF STREETS

(93-3-22/R-12)

WHEREAS, the Town of Chapel Hill has solicited formal bids by legal notice in The Chapel Hill News on February 28, 1993 in accordance with General Statutes 143-129 for the resurfacing of streets; and

WHEREAS, the following bids were received, opened and publicly read on March 10, 1993:

Patching

Vendor I-2 Asphalt Concrete

Total Total Grand Total

Riley Paving $194,859.00 $1,200.00 $196,059.00

Nello Teer 211,674.61 3,250.00 214,924.61

Lee Paving 213,551.03 2,500.00 216,051.03

Blythe Industries 232,748.25 4,500.00 237,248.25

REA Construction 252,595.00 4,750.00 257,345.00

B & B Paving 276,771.95 5,000.00 281,771.95

C.C. Mangum 283,628.10 4,500.00 288,128.10

Alternate I

Utility Adjustment

Manholes Valve Boxes

Vendor Total Total Grand Total

Riley Paving $9,000.00 $12,250.00 $21,250.00

Lee Paving 9,000.00 12,500.00 21,500.00

REA Construction 10,800.00 15,000.00 25,800.00

Nello Teer 10,890.00 15,125.00 26,015.00

C.C. Mangum 11,250.00 15,625.00 26,875.00

B & B Paving 11,344.50 15,756.25 27,100.75

Blythe Ind. 13,050.00 17,500.00 30,550.00

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council accepts the March 10 base bid of Riley Paving for street resurfacing in the amount to $196,059.00 received in response to the Town's request for bids published February 28 and opened March 10 in accord with General Statutes 143-129.

BE IT FURTHER RESOLVED that the Manager is authorized to execute a contract with Riley Paving in the amount of $196,059.00 and to initiate and sign change orders that will increase the amount of street resurfacing work within the budgeted amount.

This the 22nd day of March, 1993.

A RESOLUTION AUTHORIZING THE MANAGER TO EXECUTE A $3,737 CHANGE ORDER TO MANAGEMENT SYSTEMS ELECTRIC, INC. FOR THE NEW LIBRARY CONSTRUCTION PROJECT (93-3-22/R-13)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to execute a change order to Management Systems Electric Incorporated in the amount of $3,737 for the new Chapel Hill Public Library construction.

This the 22nd day of March, 1993.

A RESOLUTION AUTHORIZING THE MANAGER TO EXECUTE A $3,334 CHANGE ORDER TO DTH CONSTRUCTION COMPANY, INC. FOR THE NEW PUBLIC HOUSING UNITS (93-3-22/R-14)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to execute a change order to DTH Construction Company, Incorporated in the amount of $3,334 for the new public housing construction.

This the 22nd day of March, 1993.

A RESOLUTION AUTHORIZING SUBMITTAL OF A PUBLIC HOUSING DRUG ELIMINATION PROGRAM GRANT APPLICATION FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (93-3-22/R-16)

WHEREAS, the U.S. Department of Housing and Urban Development has made funds available to public housing agencies to assist in the elimination of drug-related crime from their communities; and

WHEREAS, it is in the interest of the Town of Chapel Hill to continue drug prevention and intervention programs for its residents of public housing; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby authorizes the Manager to submit a Drug Elimination Program grant application, as generally described in the March 22, 1993 memorandum to the Town Council, to the U.S. Department of Housing and Urban Development and to make all necessary assurances and certifications.

This the 22nd day of March, 1993.

A RESOLUTION ACCEPTING THE DONATION OF A 2.5 ACRE PARCEL

(93-3-22/R-17)

WHEREAS, Thomas and Kathie Heffner have offered to donate a 2.5 acre parcel to the Town (Tax Map reference 128-A-2e), and;

WHEREAS, the parcel is immediately adjacent to the southwestern corner of the proposed southern community park site, and would provide additional natural area to a portion of the site already proposed to be retained in its wooded state, and;

WHEREAS, it appears that the past use and current condition of the parcel involve no ongoing environmental concerns, and;

WHEREAS, the Greenways Commission, the Parks and Recreation Commission, and the Town Manager have reviewed the proposed donation and recommend that it be accepted;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby accepts the donation of the 2.5 acre parcel from Thomas and Kathie Heffner;

BE IT FURTHER RESOLVED that the Council expresses its appreciation to Thomas and Kathie Heffner for their generous offer to donate land which can benefit the entire community.

This the 22nd Day of March, 1993.

A RESOLUTION APPROVING THE CHAPEL HILL PARATRANSIT PLAN UPDATE AND AUTHORIZING ITS SUBMISSION TO THE TRANSPORTATION ADVISORY COMMITTEE AND FEDERAL TRANSIT ADMINISTRATION (93-3-22/R-18)

WHEREAS, the Department of Transportation regulations governing the implementation of the Americans with Disabilities Act require the annual submission of a Paratransit Plan Update; and

WHEREAS, the Town has prepared an Update in compliance with all applicable regulations;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the attached Paratransit Plan Update is approved and authorized to be submitted to the Durham‑Chapel Hill‑Carrboro Transportation Advisory Committee and Federal Transit Administration.

This the 22nd day of March, 1993.

AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE TOWN OF CHAPEL HILL, NORTH CAROLINA (93-3-22/O-1)

WHEREAS, the Council of the Town of Chapel Hill has been petitioned under G.S. 160A-58.1, as amended, to annex the area described herein; and

WHEREAS, the Town Clerk has certified the sufficiency of said petition and a public hearing on the question of this annexation was held at the Chapel Hill Municipal Building, 306 North Columbia Street, Chapel Hill, N.C., 27516, at 7:30 p.m. on February 16, 1993 after due notice by publication on February 5 and February 14, 1993; and

WHEREAS, the Council of Chapel Hill further finds that the area described herein meets the standards of G.S. 160A-58.1(b), to wit:

a. The nearest point on the proposed satellite corporate limits is not more than three miles from the corporate limits of the Town,

b. No point on the proposed satellite corporate limits is closer to another city than to the Town,

c. The area described is so situated that the Town will be able to provide services on the same basis within the proposed satellite corporate limits that it provides within the primary corporate limits,

d. No subdivision, as defined in G.S. 160A-376, will be fragmented by this proposed annexation,

e. The area within the proposed satellite corporate limits, when added to the area within all other satellite corporate limits, does not exceed ten percent (10%) of the area within the primary corporate limits of the Town; and

WHEREAS, the Council does hereby find as a fact that said petition has been signed by all the owners of real property in the area who are required by law to sign and all other requirements of G.S. 160A-58.1, as amended;

WHEREAS, the Council further finds that the petition is otherwise valid, and that the public health, safety and welfare of the Town and of the area proposed for annexation will be best served by annexing the area described herein;

NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Chapel Hill:

SECTION I

By virtue of the authority granted by G.S. 160A-58.2, as amended, the following described non-contiguous territory is hereby annexed and made part of the Town of Chapel Hill as of June 30, 1993.

The area (Springcrest Phases III & IV) is all that certain tract or parcel of land lying, situate and being in the Chapel Hill Township, Orange County, North Carolina, being more particularly described as follows:

BEGINNING at an existing iron rod, the southwest corner of Lot 21, Springcrest Subdivision, Plat Book 58 at page 98, Orange County Registry, said iron rod being also located North 16° 29'21" West 4,718.78 feet from NCGS Monument "Sage"; thence from said BEGINNING stake with the line of Covington Place Subdivision and B.N. Birtchett North 77° 27'53" West 597.39 feet to an existing iron pipe; thence with the line of Jessee Melvin Tillman, Jr. North 86° 55'52" West 259.02 feet to an existing axle; thence with the line of the North Weaver Partnership North 01° 58'38" East 1,146.70 feet to an existing iron rod; thence with the line of the Town of Chapel Hill Recreation Area as per deed recorded in Book 934 at page 533 and plat recorded in Plat Book 57 at page 117, Orange County Registry the following courses and distances; South 89° 09'52" East 67.94 feet, South 03° 59'04" West, 215.00 feet to an existing iron rod; South 09° 21'11" East 201.49 feet to an existing iron rod; South 58° 37'33" East 103.60 feet to an existing iron rod; South 77° 35'58" East 83.36 feet to an existing iron rod; South 08° 36'35" East 82.97 feet to an existing iron rod; thence South 57° 31'04" East, 83.25 feet to an existing iron rod; North 73° 46'08" East 138.20 feet to an existing iron rod; North 57° 02'12" East 82.03 feet to an existing iron rod on the western side of the proposed Perry Creek Drive right-of-way; thence across said proposed right-of-way North 58° 38'10" East 60.00 feet to an existing iron rod on the eastern side of said proposed Perry Creek Drive; thence continuing with the line of the Town of Chapel Hill North 48° 43'00" East 147.22 feet to an existing iron rod; North 31° 26'04" East 86.81 feet to an existing iron rod; and North 22° 52'27" East 66.76 feet to a concrete monument in the line of Lanie Crabtree; thence with the Crabtree line South 67° 31'30" East 285.00 feet to an existing iron rod; the northwest corner of Lot 99, Springcrest Subdivision; thence with the line of said Springcrest Subdivision the following courses and distances; South 11° 28'43" West 164.09 feet to an existing iron rod; South 20° 31'09" West 114.55 feet to an existing iron rod; thence South 37° 26'12" West 124.60 feet to an existing iron rod; thence South 09° 17'33" East 138.96 feet to an existing iron rod; thence South 06° 26'43" East 60.00 feet to an existing iron rod; thence with a curve to the right having a radius of 1,494.17 feet, a delta of 02° 54'26", an arc distance of 75.82 feet and a chord distance of 75.81 feet bearing South 85° 00'31" West, to an existing iron rod; thence South 03° 32'17" East 76.36 feet to an existing iron rod; thence South 05° 06'45" West 143.46 feet to an existing iron rod; and thence South 13° 53'02" West 129.22 feet to an existing iron rod, the point and place of BEGINNING, and containing 16.963 acres, more or less.

SECTION II

From and after 11:59 p.m. of the 30th day of June, 1993, the effective date of this annexation, the above described territory and its citizens and property shall be subject to all debts, laws, ordinances and regulations in force in the Town of Chapel Hill and shall be entitled to the same privileges and benefits as other parts of the Town of Chapel Hill. Said territory shall be subject to municipal taxes according to G.S. 160A-58.10.

SECTION III

The Manager of the Town of Chapel Hill shall cause to be recorded in the Office of the Register of Deeds of Orange County and the Orange County Board of Elections, and in the office of the Secretary of State at Raleigh, North Carolina, an accurate map of

the annexed territory, described in Section I hereof, together with a duly certified copy of this ordinance.

SECTION IV

The Manager of the Town of Chapel Hill shall cause payments to be made to the rural fire department priorly serving the annexed territory, described in Section I hereof, in accordance with G.S. 160A-58.2A.

This is the 22nd day of March, 1993.

AN ORDINANCE TO EXTEND THE CORPORATE LIMITS OF THE TOWN OF CHAPEL HILL, NORTH CAROLINA (93-3-22/O-2)

WHEREAS, the Council of the Town of Chapel Hill under G.S. 160A-58.7, as amended, has adopted a resolution stating its intent to annex the area described herein; and

WHEREAS, a public hearing on the question of this annexation was held at the Chapel Hill Municipal Building, 306 North Columbia Street, Chapel Hill, N.C., 27516, at 7:30 p.m. on February 16, 1993 after due notice by publication on February 5 and February 14, 1993; and

WHEREAS, the Council of Chapel Hill further finds that the area described herein meets the standards of G.S. 160A-58.1(b), to wit:

a. The nearest point on the proposed satellite corporate limits is not more than three miles from the corporate limits of the Town,

b. No point on the proposed satellite corporate limits is closer to another city than to the Town,

c. The area described is so situated that the Town will be able to provide services on the same basis within the proposed satellite corporate limits that it provides within the primary corporate limits,

d. No subdivision, as defined in G.S. 160A-376, will be fragmented by this proposed annexation,

e. The area within the proposed satellite corporate limits, when added to the area within all other satellite corporate limits, does not exceed ten percent (10%) of the area within the primary corporate limits of the Town; and

WHEREAS, the Council further finds that the public health, safety and welfare of the Town and of the area proposed for annexation will be best served by annexing the area described herein;

NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Chapel Hill:

SECTION I

By virtue of the authority granted by G.S. 160A-58.7, as amended, the following described non-contiguous territory is hereby annexed and made part of the Town of Chapel Hill as of June 30, 1993.

The area is all that certain tract or parcel of land lying, situate and being in the Chapel Hill Township, Orange County, North Carolina, being more particularly described as follows:

BEGINNING at a concrete monument at the north corner of Lot 85, Springcrest Phase 3 (Plat Book 60, Page 29, Orange County Registry), said concrete monument also being the eastern most point of the Town of Chapel Hill Recreation Area as per deed recorded in Book 934 at page 533 and plat recorded in Plat Book 57 at page 117, Orange County Registry; thence proceeding along the following courses and distances; South 22°52'27" West 66.76 feet to an existing iron rod; thence South 31°26'04" West 86.81 feet, South 48°43'00" West 147.32' to an existing iron rod, said rod lying on the eastern side of the proposed Perry Creek Drive right-of-way; thence across said proposed right-of-way South 58°38'10" 60 feet to an existing iron rod on its western side; thence continuing with the line of the Town of Chapel Hill Recreation Area South 57°02'12" West 82.03 feet; thence South 73°46'08" West 138.20 feet; North 57°31'04" West 83.25 feet; North 8°36'35" West 82.97 feet; North 77°35'58" West 83.36 feet; North 58°37'33" West 103.60 feet; thence North 9°21'11" West 201.49 feet; thence North 3°59'04" East 215.00 feet; thence North 09°09'52" West 67.94 feet; thence North 1°58'38" East 167.57 feet to an existing iron rod; thence North 1°58'38" East 15 feet; thence North 79°34'41" East 15 feet to an existing iron rod; thence North 79°34'41" East 60.60 feet; thence South 40°23'37" East 166.47 feet to a concrete monument; thence South 8°12'40" East 319.74 feet to a concrete monument; thence South 54°39'01" East 185.73 feet; thence North 63°28'43" East 87.34 feet to an existing iron rod on the western edge of the proposed Perry Creek Drive right-of-way; thence proceeding across said right-of-way North 86°12'23" East 60 feet to its eastern edge; thence northward along the proposed Perry Creek Drive eastern right-of-way line with a curve to the left having a radius of 336.66 feet, a delta of 15°21'53", an arc distance of 90.28 feet and a chord distance of 90.01 feet bearing North 11°28'33" West to an existing iron rod; thence North 70°50'30" East 142.85 feet; thence North 35°28'28" West 100.00 feet; thence North 14°34'06" East 107.98 feet; thence North 64°19'40" East 114.87 feet; thence North 22°46'05" East 191.99 feet to a concrete monument on the property line of Lanie N. Crabtree (DB 234 PG 1479); thence following said line South 5°27'20" West 481.40 feet to an existing iron rod; thence South 67°31'30" East 19.45 feet to a concrete monument, the point and place of BEGINNING, and containing 5.92 acres, more or less.

SECTION II

From and after 11:59 p.m. of the 30th day of June, 1993, the effective date of this annexation, the above described territory and its citizens and property shall be subject to all debts, laws, ordinances and regulations in force in the Town of Chapel Hill and shall be entitled to the same privileges and benefits as other parts of the Town of Chapel Hill. Said territory shall be subject to municipal taxes according to G.S. 160A-58.10.

SECTION III

The Manager of the Town of Chapel Hill shall cause to be recorded in the Office of the Register of Deeds of Orange County and the Orange County Board of Elections, and in the office of the Secretary of State at Raleigh, North Carolina, an accurate map of

the annexed territory, described in Section I hereof, together with a duly certified copy of this ordinance.

This is the 22nd day of March, 1993.

A RESOLUTION DECLARING 419 ITEMS OF PERSONAL PROPERTY TO BE SURPLUS AND AUTHORIZING AND DIRECTING THE DISPOSAL OF SAID PROPERTY IN ACCORDANCE WITH STATUTORY REQUIREMENTS (93-3-22/R-19)

WHEREAS, Article 12 of NC General Statutes 160A and Section 4.16 of the Charter of the Town of Chapel Hill authorizes the Town to dispose of surplus property; and

WHEREAS, the Town desires to dispose of certain items of personal property;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill;

1. That the following items of personal property are hereby declared surplus:

QUANTITY ITEM

(2) 1990 Chevrolet Caprice 4S

(2) 1987 Chevrolet Caprice 4S

(1) 1985 Chevrolet Impala 4S

(1) 1988 Chevrolet Caprice 4S

(2) 1980 Toyota SW

(1) 1985 Ford LTD 4S

(1) 1977 Dodge Van

(1) 1985 Dodge Van

(1) 1986 White Garbage Truck

(1) 1978 GMC Brigadere Garbage Truck

(1) 1979 International Garbage Truck

(1) 1984 Chevrolet Truck

(1) 1976 Ford F-600 Truck

(2) 1981 Ford F-600 Trucks

(1) 1980 Ford F-600 Truck

(1) 1981 Dodge 150 Ram Truck

(1) 1970 Chevrolet C-10 Truck

(1) 1979 Dodge 1/2 Ton PU Truck

(3) 1975 GMC Transit Coach

(1) 1968 Ford Fire Engine (Pumper)

(1) 1959 American LaFrance Aerial Fire Truck

EQUIPMENT, SUPPLIES, ETC.

(2) 55 Gallon Drum Asphalt Sealer

(160) Used Gas Meters

(2) 20" Lawn Mowers, Push

(1) Desk Fan

(1) Wall Clock

(1) Tape Recorder

(1) Polaroid Camera

(11) Gray Metal 3x5 Card File Drawers

(1) Nitty Gritty Record Cleaning Machine

(1) Minolta Model ERP405, Microfiche Reader/Printer

(1) Microfiche Reader

(1) 36" Frigidaire Stove

(1) 36" Enterprise Stove

(1) Stainless Steel Sink

(14) Plastic Chairs

(12) Metal Folding Chairs

(1) Water Heater (30 gallon)

(1) Snapper Push Mower

(10) Lyon Lockers

(2) Stihl Weedeaters

(11) Hubbell Ballfield Light Fixtures

(1) Wheel Chair

(1) Huffy Basketball Goal & Backboard

(1) Holcomb Buffer Machine

(1) Westinghouse Refrigerator

(2) Green Machine Leaf Blowers,

Gasoline Powered, Back Pack

(1) Several Bags of Transit Driver Uniforms

(1) Tandy DW P230 Printer

(1) IBM Quietwriter Printer

(1) Apple Computer

(1) Bishman Tire Changer

(1) Saf-Tee Sip and Regroover

(15) Pallets of 4523 Bus Parts

(2) Pallets of RTS Bus Parts

(1) Floor Jack, Air Operated

(1) Champion Air Compressor

(75) 300 Gallon Barrels, and Barrel Lids

(1) Norelco Dictaphone, w/Foot Pedal Control

(1) TM Pacer Treadmill, Light Duty

(1) Combination Work Out Bench & Leg Press

(1) Olivetti Typewriter

(1) TAC II Alarm System, & Portable Radio

(1) Stihl 031 1979 Model Chain Saw

(1) Pull Mower Rotary

(1) Rear Tine Tiller

(1) Hardee 50 Gallon Sprayer

(1) Yazoo 5 HP Mower

(1) Ford Flail Mower (pto driven)

(1) Four (4) Drawer Letter Size File Cabinet

(1) Hewlett-Packard Laserjet Printer

(1) Case of IBM Quiet Now Correcting Ribbons

(2) Pallets of Assorted Automotive Parts

(1) Fire Hose (2600' of 2 1/2", 1/2", & 3)

(1) Miscellaneous Radio Equipment and Parts

(1) Miscellaneous Exercise Equipment and Parts

(15-20) Stacking Chairs

(1) Assortment of Old Tools & Parts

(2) Groups of 6 Lockers

(1) Miscellaneous Office Supplies

(2) Pallets of Assorted Paper

(2) Cage Floor Fans (220 Volts)

(1) Air Operated Brake Riveter

(1) A/C Compressor

(1) Breathalyzer 3000 Unit

2. That the Purchasing Agent of the Town of Chapel Hill shall be and is hereby authorized to dispose of this surplus personal property in accordance with statutory requirements.

3. That the public auction is to take place on Saturday, May 15, 1993, at 10:00 a.m. at the Municipal Operations Facility, 1099 Airport Road, Chapel Hill with a rain date of May 22, 1993.

4. That prior to the public auction the Purchasing Agent is authorized to dispose of any of this personal property by sale, lease, exchange, or transfer to other governmental units in conformity with NC General Statutes 160A-274.

5. That the terms of sale shall be to the highest bidder for cash or other form of cash equivalent acceptable to the Purchasing Agent. All sales shall be designated final on the day of the auction.

6. That all items shall be sold on an "as is" and "where is" basis and the Town makes no guarantee of and assumes no responsibility for any of the items.

7. That is shall be condition of sale that all items purchased shall be picked up and removed from the premises of the Municipal Operations Facility by 3:00 p.m. on the day of the auction. Successful bidders shall bear the sole risk for loss of any items remaining on said premises past the designated time.

BE IT FURTHER RESOLVED that if any surplus property is not sold at the public auction, or sold, leased, exchanged or transferred to a governmental agency, the Purchasing Agent is hereby authorized to sell said surplus property by private negotiated sale in conformity with NC General Statute 160A-267.

This the 22nd day of March, 1993.

A RESOLUTION RECOMMENDING THAT THE GIMGHOUL NEIGHBORHOOD BE SUBMITTED FOR LISTING IN THE NATIONAL REGISTER OF HISTORIC PLACES (93-3-22/R-20)

WHEREAS, the Gimghoul Neighborhood Association has submitted a nomination of the Gimghoul Neighborhood to the National Register of Historic Places; and

WHEREAS, as a Certified Local Government, the Town of Chapel Hill is invited to make a recommendation on whether the Gimghoul Neighborhood meets the criteria for National Register listing; and

WHEREAS, the Historic District Commission held a public hearing and received evidence on whether the Gimghoul Neighborhood meets the criteria for National Register listing; and

WHEREAS, after the public hearing the Historic District Commission adopted a resolution affirming that the Gimghoul Neighborhood meets the criteria for National Register listing, and recommending that the Council recommend the Gimghoul Neighborhood for listing,

NOW, THEREFORE, BE IT RESOLVED, by the Council of the Town of Chapel Hill that the Council has reviewed the nomination for the Gimghoul Neighborhood and finds that the property does meet the criteria for listing in the National Register of Historic Places as stated in Section 8 of the report. The Council, therefore, recommends that the property be submitted for listing in the Register.

This the 22nd day of March, 1993

A RESOLUTION CONCERNING A PETITION OF THE KNOLLS NEIGHBORHOOD ASSOCIATION (93-3/23-R-21)

WHEREAS, the Council on January 25, 1993 received a petition from the Knolls Neighborhood Association proposing to build or renovate homes; and

WHEREAS, the Council believes the Orange Community Housing Corporation is an appropriate source of technical assistance in helping to develop this proposal;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to facilitate discussions between the Knolls Neighborhood Association and Orange Community Housing Corporation to develop how this proposal could be implemented, and to report to the Council no later than July, 1993.

This the 22nd day of March, 1993.

Council Member Brown inquired whether the truck was adaptable for other purposes in the event that the Town's refuse collection system were changed in the future. Mr. Horton said this would depend upon the type of system adopted, although he believed the truck would be adaptable for most options. Public Works Director Bruce Heflin expressed his concurrence, noting that the automated flipper system was a good way to flip carts onto the truck.

COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER RIMER TO ADOPT RESOLUTION 10. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ACCEPTING THE BIDS FOR THE PURCHASE OF A CAB & CHASSIS WITH REAR-LOADING PACKER BODY (93-3-22/R-10)

WHEREAS, the Town of Chapel Hill has solicited formal bids by legal notice in The Chapel Hill News on January 3, 1993, in accordance with G.S. 143-129 for the purchase of One Cab & Chassis with Rear-loading Packer Body; and

WHEREAS, the following bids have been received and opened on January 26, 1993:

Cab & Rear-Loading Total Vendor Chassis Packer Body Bid

Cardinal Int'l. Trucks 39,288.85 -0- 39,288.85

Peterbilt of Dunn 51,700.00 -0- 51,700.00

Cavalier Equipment Co. 33,798.02 24,522.95 58,320.97

(Alternate 1) 36,477.40 24,522.95 61,000.35

(Alternate 2) 39,441.65 24,522.95 63,964.60

Loadal South 39,613.00 24,860.00 64,473.00

(Alternate 1) -0- 24,860.00 24,860.00

Quality Equipment Inc. -0- 25,995.00 25,995.00

Kabco, Inc. -0- 28,160.00 28,160.00

McNeilus Truck 33,950.00 34,500.00 68,450.00

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town accepts the lowest responsive bid of Cardinal International Truck Inc., and Quality Equipment Inc., in the total amount of $65,283.85 for the purchase of one (1) cab & chassis with rear-loading packer body for the Public Works Sanitation Division.

This the 22nd day of March, 1993.

Council Member Capowski said the goal of the committee was to help the Police Department to better allocate its resources and provide greater access to information.

COUNCIL MEMBER CAPOWSKI MOVED, SECONDED BY COUNCIL MEMBER WERNER TO ADOPT RESOLUTION 15. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION AUTHORIZING THE FORMATION OF A CITIZEN'S COMMITTEE TO ASSIST THE POLICE DEPARTMENT IN PLANNING FOR A COMPUTERIZED RECORDS MANAGEMENT SYSTEM TO SUPPORT LAW ENFORCEMENT (93-3-22/R-15)

WHEREAS, the Police Department is in need of a computerized record keeping system to enable timely analysis of data for investigative and other law enforcement-related purposes; and

WHEREAS, there are many citizens of Chapel Hill who have expertise in computerization and records management; and

WHEREAS, Council Member Capowski has agreed to chair and to recruit volunteer citizens to serve on a committee to work with the Police Department on these needs;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the formation of a citizen's committee to assist the Police Department in identifying the department's automation needs, and recommending a system to best meet those needs. The committee will report to the Town Council six months after its formation.

This the 22nd day of March, 1993.

Mayor Broun expressed the Council's appreciation for Council Member Capowski's willingness to serve as the committee's chairperson.

Item 13 Information Reports

Mayor Broun inquired whether there were any comments on the two information reports. Council Member Andresen said she was struck by the tremendous number of violations at the boiler plants. Council Member Werner said most of the problems were attributable to the fact that some monitors had malfunctioned. He noted that the plant's emissions were very low and standards were currently being met. Council Member Werner also noted that the emission percentage removal standard had been violated on a number of occasions. Council Member Andresen inquired about problems with effluent at the plant. Council Member Werner said the plant recycled and reused a large amount of water. He also noted that the data in the information report was approximately three to six months old. Council Member Andresen inquired whether the coal handling facility would be enclosed. Mr. Horton said this work had been completed, while addressing the ash handling situation was a much more complicated situation requiring additional time.

Mr. Horton recognized the work of the Town's Americans with Disabilities Act co-coordinators Joyce Smith and Billy Breeden. Mr. Horton noted that while many communities had spent funds on outside consultants to handle ADA matters, the Town had not done so. Mayor Broun expressed the Council's thanks for the staff's work. No executive session was necessary. The meeting concluded at 10:49 p.m.