MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE TOWN OF CHAPEL HILL, NORTH CAROLINA, MONDAY, APRIL 25, 1994 AT 7:30 P.M.

Mayor Broun called the meeting to order. Council Members in attendance were Joyce Brown, Joe Capowski, Mark Chilton, Pat Evans, Lee Pavão, Barbara Powell, Jim Protzman and Rosemary Waldorf. Also in attendance were Town Manager Cal Horton, Assistant Town Managers Sonna Loewenthal and Florentine Miller and Town Attorney Ralph Karpinos.

Item 1 Ceremony

Mayor Broun requested that UNC Women's Basketball Team Assistant Coaches Andrew Colder and Ann Hancock come forward for a special recognition ceremony. Mayor Broun read a Council-adopted resolution recognizing the UNC Women's Basketball for winning the 1994 NCAA Division I Women's Basketball Tournament. Coach Colder accepted the Resolution on behalf of the team. He thanked the Mayor and Council and community residents for their support of the team.

Item 3 Petitions

COUNCIL MEMBER PAVÃO MOVED, SECONDED BY COUNCIL MEMBER WALDORF, TO RECEIVE AND REFER A PETITION FROM JAMES McENERY CONCERNING REGULATION OF THE ORANGE WATER AND SEWER AUTHORITY. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

David Thomas, Public Relations Coordinator of Raleigh-Durham World Trade Center, said he represented a non-profit organization which was encouraging businesses to become involved in international trade. He also stated that the Trade Center was trying to provide awareness of other cultures and how business transactions were handled around the world. Mr. Thomas said he hoped that the Council would match the challenge made by World Trade Center Board Chairperson Avery Upchurch of contributing ten cents per capita for the Center's operations. He also stated that the World Trade Center was seeking the Town's participation in an area-wide consortium to support international trade interests.

COUNCIL MEMBER CAPOWSKI MOVED, SECONDED BY COUNCIL MEMBER PAVÃO, TO RECEIVE AND REFER THE PETITION. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Council Member Brown requested that staff provide a follow-up report concerning the proposed use of reflexographic presses by a local newspaper and possible impacts on the Town's recycling program. She also requested a staff report concerning the provision of readily ascertainable street addresses by commercial establishments.

Council Member Brown also requested a staff report on a recent report by a Design Review Board member to the Chamber of Commerce Board of Directors concerning possible changes to the Town's development review process. Mayor Broun inquired whether a staff report on possible development review changes would be presented to the Council in the near future. Mr. Horton said staff was in the process of preparing this report. Council Member Waldorf stated that the Council had adopted a resolution in January calling a hearing on possible changes to the development review process. She noted that possible changes would be discussed at the hearing. Council Member Waldorf also noted that Council Member Evans and herself had been attending meetings of the committee.

Noting that a period of strong residential growth was anticipated in the near future, Council Member Capowski suggested that the Council restudy the concept of an adequate public facilities ordinance. Mr. Horton said staff would be glad to present the Council with a report on this matter.

Noting that many community volunteers and Town staff had assisted with the Town's Bicentennial Celebration on April 24th, Mayor Broun requested that staff prepare a resolution of appreciation for consideration at a Council meeting in the near future.

Item 4 Boards and Commissions

Mayor Broun stated that all local government bodies excepting the Town of Hillsborough had approved a resolution concerning long-term water and sewer service boundaries. Council Members Capowski and Protzman indicated that they were willing to serve on the Committee.

COUNCIL MEMBER PAVÃO MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO APPOINT COUNCIL MEMBERS CAPOWSKI AND PROTZMAN TO THE LONG-TERM WATER AND SEWER SERVICE BOUNDARY COMMITTEE. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Noting that he generally opposed the formation of new committees, Council Member Protzman said the Council sometimes asked Town staff to be more efficient while asking them to participate in staffing of more committees. Council Member Protzman said although he was both eager and enthusiastic about serving on the Committee, he encouraged Council Members to carefully examine existing and proposed new committees.

Council Member Powell said she had some interest in serving on the Public Housing Related-Needs Special Committee. Council Member Chilton noted that the Committee had openings for interested persons from a variety of constituencies throughout the community. Mayor Broun said the Committee was a very important one which was dealing with matters which were crucial to the entire community. He suggested that all Council Members encourage interested persons to apply for membership on the Committee.

Council Member Powell suggested that group representation be a specific number, rather than "one or more". Council Member Waldorf said she had spoken to Housing and Community Development Advisory Board Member Charlie Zimmerli about the possibility of his serving as the Board's representative on the Committee. Mr. Zimmerli said he was willing to do so. Council Member Waldorf suggested that Mildred Council might serve as a citizen representative on the Committee and that the School District representative be a teacher who worked with students residing in public housing rather than a School District administrator. She also suggested that the Committee might include an ex-officio member from the Police Department to address community policing matters.

COUNCIL MEMBER CHILTON MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO NOMINATE ALL THREE CURRENT APPLICANTS FOR THE COMMITTEE. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Mayor Broun noted that a Committee of the Design Review Board would be making recommendations to the Council in the near future concerning the Town's development review process. He said although it was appropriate to nominate all applicants for the Board, he suggested that the Council consider postponing appointments until the Council decided on possible modifications to the Design Review and Planning Boards. Council Member Evans noted that it might take quite some time to implement recommendations of the Committee. She said fully-seated Boards were needed to undertake development reviews. Mayor Broun said the Council might wish to delay appointments to the Design Review and Planning Boards.

COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER WALDORF TO

NOMINATE ALL APPLICANTS TO THE DESIGN REVIEW BOARD. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Council Member Chilton noted that the Mayor's Committee on OWASA had not decided whether it would recommend one or several persons to fill the vacancy on the OWASA Board. Council Member Waldorf said it would be useful for Council Members to provide information about the type of appointee they desired. Council Member Waldorf also said it would be helpful to have professional background information about current OWASA Board members. Mr. Horton said staff would provide this information.

COUNCIL MEMBER CHILTON MOVED, SECONDED BY COUNCIL MEMBER POWELL, TO NOMINATE ALL APPLICANTS FOR THE OWASA BOARD. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Mayor Broun said the comments he had made earlier about the Design Review Board appointments also applied to the Planning Board.

COUNCIL MEMBER PROTZMAN MOVED, SECONDED BY COUNCIL MEMBER PAVÃO, TO NOMINATE ALL APPLICANTS TO THE PLANNING BOARD. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Item 5 Manager's Recommended Budget and

Capital Improvements Program

Mr. Horton presented an overview of the proposed budget, noting that no tax rate increase was recommended. He also noted that the proposed budget would permit the continuation of existing Town services. Mr. Horton said the proposal included funding for seven additional Police officers and $672,000 for the Town's share of the cost to replace 28 buses which had served beyond their desirable service life. He also provided an overview of the Town's Transportation and Landfill Funds and a recommended 4% average increase for Town employee compensation.

Mr. Horton stated that a decline in federal operating assistance for transportation-related operating subsidies was possible during the next fiscal year. He noted that this reduction could be up to 25% of current subsidies. Mr. Horton stated that although no increase in landfill tip fees was recommended, an argument could be made that the fee should be raised to increase the Landfill Fund fund balance. Mr. Horton said on balance he recommended against an increase in the landfill tipping fee. Mr. Horton concluded his overview remarks by noting that budget work sessions were scheduled for May 2nd, 11th and 24th, with budget adoption possibly occurring at a special meeting on June 6th. He added that staff would be pleased to evaluate any additional budget options suggested by the Council.

Council Member Capowski expressed appreciation to the Manager and staff for presenting a no-tax increase budget. He inquired how a one cent property tax increase would be expended if the Council chose this approach. Mr. Horton said his principal recommendation would be to set aside these funds for debt service payments. He added that a less conservative posture would be to use these funds for programs such as parks improvements and sidewalks. Council Member Capowski requested that staff provide information on the true cost of a bus ride at the May 2nd budget work session. Mr. Horton said staff would do so.

Council Member Chilton requested that staff provide information on how the fifteen cent proposed increase in bus fares would be allocated between the Town, University and Town of Carrboro. He also inquired whether it was correct that no new landfill programs or services were recommended in the proposed budget. Mr. Horton said funding was including for participation in a household hazardous waste program and $25,000 in additional funding was included for development costs of a new landfill. Council Member Chilton inquired what would happen in the event that the three local governments disagreed about new landfill programs. Mr. Horton stated that the Landfill Owners Group was an undifferentiated partnership whereby if one unit disagreed with a proposal, the change would not be implemented. He added that this situation was somewhat murkier for continuation of existing programs.

Council Member Chilton said the Council needed to consider whether it was wiser to accept the staff's or Landfill Owners Group recommendation concerning tipping fees. He added that the Landfill Owners Group generally felt that the Council was more concerned with property tax rates than engaging in good public policy. Council Member Chilton added that the final recommendation of a $1.50 per ton tip fee increase was a bargaining down from earlier proposals. Counicl Member Chilton said he recommended that the Council give careful consideration to its landfill tipping fee options.

Mayor Broun requested that staff provide follow-up information on the possibility of increasing tipping fees without the need for a property tax increase. Mr. Horton said staff could recommend some other possible reductions in the budget.

Council Member Brown noted that the true cost of operating the Town's bus system could be developed while considering the costs saved by reduced traffic, pollution and asphalt but that those costs would be hard to assess. Council Member Protzman inquired whether staff had historical trend information on the elasticity of ridership as tied to bus fares. Mr. Horton said there were generally short-lived small declines in ridership when higher fares were implemented.

Council Member Waldorf suggested that the Council earmark time at a future work session for the discussion of the Town's Capital Improvements Program. Council Member Waldorf added that she was also very interested in receiving additional information about the Landfill budget and tipping fees. She suggested that a volume-based pricing refuse system might be examined in the future.

Noting that he had recently spoken to Orange County Commissioner Alice Gordon about the County's contribution for library services, Council Member Capowski suggested that the Council consider contacting the County Commissioners to request a funding increase in the County's support of the library. Mayor Broun noted that he had written three letters to the County Commissioners in the last three years requesting additional library funding. Mr. Horton suggested that the Council might wish to consider making a more formal petition at a County Commissioners meeting. Mayor Broun suggested that the Council discuss the Landfill Fund, Capital Improvements Program and library funding concerns at the May 11th budget work session.

Council Member Protzman inquired whether anticipated revenues from the possible lease of the old library building were included in the proposed budget. Mr. Horton said it was not since no definite lease arrangements had been made to date.

Item 6 Parking Revenue Bond Refinancing

Mr. Horton noted that the Council had previously instructed staff to pursue refinancing of the Town's parking revenue bonds. He stated that the resolution before the Council would authorize the staff to proceed with the process for the sale of Certificates of Participation for parking facilities.

COUNCIL MEMBER PROTZMAN MOVED, SECONDED BY COUNCIL MEMBER BROWN, TO ADOPT RESOLUTION 1.

Council Member Waldorf inquired whether there was any possibility of holding the public hearing sooner. Mr. Horton said he did not believe so.

THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION AUTHORIZING ACTIONS TO REFINANCE THE TOWN'S PARKING REVENUE BONDS (94-4-25/R-1)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby authorizes the Town Manager, Town Attorney and Finance Director to take all actions necessary to refinance the Town's parking revenue bonds through the sale of Certificates of Participation as authorized by State law; and

BE IT FURTHER RESOLVED that the Council confirms the appointment of Interstate Johnson Lane as underwriter and Lebouef, Lamb, Leiby and MacRae as bond counsel for the financing; and

BE IT FURTHER RESOLVED that the Council calls a public hearing for 7:30 pm on May 23, 1994 at the Council Chamber of Town Hall, 306 North Columbia Street, Chapel Hill, to consider this financing; and authorizes the Manager to publish a notice of the public hearing.

This the 25th day of April, 1994.

Noting that Parks and Recreation Commission Vice-Chairperson Martin Feinstein had not yet arrived, Mayor Broun suggested that the Council return to the North Carolina Parks Fund item upon Mr. Feinstein's arrival.

Item 8 Museum Study Committee

Assistant Town Manager Sonna Loewenthal presented an overview of the proposal for a Museum Study Committee. She noted that the Committee would be asked to make an interim report to the Council within six months. Ms. Loewenthal also noted that the Committee's charge was ambitious but possible. She stated that the proposers of the Museum Study Committee recommended that the Committee include a member of the University's student body and a member of the Council.

Lee Corum expressed his enthusiasm for the proposal. He also urged the Council to include a Council Member and student body representative on the Committee. Mr. Corum thanked the Council and Town staff for the community's Bicentennial Celebration, held on Sunday, April 24th.

Pearson Stewart, Vice-President of the Chapel Hill Historical Society, said the proposed charge was a very comprehensive one which he hoped the Council would adopt. Mr. Stewart said he hoped that the proposed resolution made no substantial commitment of Town staff for the museum study effort.

COUNCIL MEMBER CHILTON MOVED ADOPTION OF RESOLUTION 3, WITH THE ADDITION OF A REPRESENTATIVE FROM THE UNC STUDENT GOVERNMENT TO BE APPOINTED BY THE STUDENT BODY PRESIDENT.

Council Member Chilton said he was willing to add a Council Member

to the Committee if this was the Council's desire.

Council Member Powell asked how the proposed Committee Coordinator position would be funded. Mr. Horton said he could not recommend that the position be Town-funded. He added that there had been no discussions with Town staff about this proposal. Council Member Powell suggested designating a definite number of representatives from each organization represented on the Committee, rather than having "one or more" representatives from each group. Council Member Chilton suggested that alternatively the Council could designate a limit on the total number of persons on the Committee. Mayor Broun said the resolution could be amended to reflect either of these approaches. Council Member Chilton suggested having a limit of fifteen members on the Committee. Council Member Pavão inquired whether this cap included the student body and Council representative. Council Member Chilton said he proposed that the Committee be composed of a maximum of sixteen members.

COUNCIL MEMBER WALDORF SECONDED THE MOTION AS AMENDED, WITH A MAXIMUM OF SIXTEEN COMMITTEE MEMBERS.

Noting his concerns about the establishment of new committees, Council Member Protzman said with all due respect and great enthusiasm for the museum, he would oppose the formation of the Committee. Council Member Protzman said he believed the committee could fare much better without interference from the Town.

Council Member Evans suggested that a final report be requested from the Committee within twelve months. Council Member Powell inquired whether citizens or the Town had requested formation of the Committee. Mayor Broun said citizens had sought a process for establishment of a museum. Mr. Corum said the Manager's recommendation was consistent with the wishes of persons interested in establishing a museum. Council Member Powell said she did not believe the Council should decide when the Committee should disband. Council Member Chilton said he thought a one-year review period for the Committee was a good idea.

RESOLUTION 3, AS AMENDED, WAS ADOPTED BY A VOTE OF 8-1, WITH COUNCIL MEMBER PROTZMAN VOTING NO.

A RESOLUTION ADOPTING A CHARGE, MEMBERSHIP AND PROCESS FOR A MUSEUM STUDY COMMITTEE (94-4-25/R-3)

WHEREAS, the Council of the Town of Chapel Hill has received a proposal to house a municipal museum in the old library building at 523 East Franklin Street,

WHEREAS, the Council of the Town of Chapel Hill is concerned about the long-term use of the Old Library Building,

WHEREAS, the Council has not concluded what kind of long term use should occupy the old library building,and

WHEREAS, the Council believes that this concept, if refined and completed, merits consideration,

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council establishes a Museum Study Committee and charges it to accomplish the following:

BE IT FURTHER RESOLVED that the membership of this Study Committee shall include:

- One or more residents of the Historic District

- One or more Chapel Hill residents from outside the Historic District

- One or more representatives of the Chapel Hill Historical Society

- One or more representatives of the Chapel Hill Preservation Society

- One or more representatives of the Chapel Hill Historic District Commission

- A representative of the University of North Carolina at Chapel Hill, appointed by the Chancellor.

- A representative of the Chapel Hill-Carrboro Chamber of Commerce

- A representative of the North Carolina Collection

- A representative of the Southern Historical Collection

- A representative of the Chapel Hill-Carrboro City Schools

- A representative of the Orange County Visitors' Bureau

- A representative of the University of North Carolina student

body, designated by the UNC Student Body President.

- A member of the Chapel Hill Town Council.

BE IT FURTHER RESOLVED that total committee membership shall not exceed sixteen (16) members, and

BE IT FURTHER RESOLVED that the Mayor shall appoint a convener of the first meeting and that the Committee itself shall choose its own chair through a democratic process, and

BE IT FURTHER RESOLVED that the Council shall consider reauthorizing continuation of the Committee after a period of one year.

BE IT FURTHER RESOLVED that the Manager is authorized to advertise for applicants for membership in this group, and

BE IT FURTHER RESOLVED that the Manager is authorized to appoint one Town staff person to serve as a liaison to the Committee.

This the 25th day of April, 1994.

Item 7 Support of Parks Fund Legislation

Martin Feinstein, Vice-Chair of the Parks and Recreation Commission, urged the Council to adopt a resolution encouraging the State legislature to adopt a bill to continue State matching of local funds for parkland acquisition.

Council Member Powell inquired about the meaning of the words

"significant natural heritage value" and what it meant to the Town.

Mr. Horton said he believed the term would be used to describe land with special features or other special value. He added that staff would be glad to do additional research in this regard.

Council Member Waldorf asked whether the Town of Carrboro and Orange County were aware of the proposed legislation, Mr. Horton said there had been widespread publicity about the proposal. Council Member Capowski noted that there had generally been less spent on State parks in North Carolina than in any other state in the nation.

COUNCIL MEMBER CAPOWSKI MOVED, SECONDED BY COUNCIL MEMBER PAVÃO, TO ADOPT RESOLUTION 2. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION REQUESTING MODIFICATION OF PROPOSED LEGISLATION AFFECTING THE RECREATION AND NATURAL HERITAGE TRUST FUND AND ESTABLISHING A PARK FUND IN NORTH CAROLINA (94-4-25/R-2)

WHEREAS, the 1991 session of the General Assembly enacted a bill that increased the excise tax on land transfers by one dollar per thousand; and

WHEREAS, eighty-five per cent of the revenues from this excise tax went into the general fund of the State; and

WHEREAS, the Legislative Study Commission on Parks and Recreation has drafted legislation that would dedicate the eighty-five per cent of the revenue that is currently going to the general fund to a proposed Park Fund of North Carolina; and

WHEREAS, local governments in North Carolina need almost one billion dollars to meet national standards in providing land and facilities for leisure opportunities for citizens and visitors; and

WHEREAS, funding from the Federal Land and Water Conservation Fund has decreased considerably since 1979; and

WHEREAS, funding would be used for acquisition of land with significant natural heritage value, local park acquisition and development of park lands, and funding of State parks;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the members of the General Assembly representing Chapel Hill are called on to support modification of the proposal which has been drafted by the Legislative Study Commission on Parks and Recreation to provide for a more equitable distribution of funds from the 1991 tax increase. The Manager is directed to send a copy of this Resolution to each member of the General Assembly representing the people of Chapel Hill, to the League of Municipalities, and to the office of the Executive Director of the North Carolina Recreation and Park Society.

This the 25th day of April, 1994.

Item 9 Orange County Visitor's Bureau Status Report

Council Member Pavão noted that he had served on the Visitor's Bureau Board since joining the Council in December. Council Member Pavão said he had been impressed with the efficiency of the Board's meetings to date.

Shelley Green, Executive Director of the Orange County Visitors Bureau, presented an overview of the Bureau's recent activities.

She said one of the Bureau's principal efforts was to encourage maximum spending by visitors to Orange County. Ms. Green also said the Bureau attempted to encourage small conferences and leisure travellers to visit the area.

Mayor Broun said the Visitors Bureau had had a very positive influence on the community. He thanked the Bureau for its efforts. Council Member Protzman commended Ms. Green for presenting a first-class marketing plan.

Item 10 Report by Streetscape Financing Committee

Council Member Capowski said the only impediment to proceeding with streetscape was the absence of adequate funding. Council Member Capowski said he believed that as portions of streetscape were completed, people would become more enthusiastic about the concept.

Council Member Evans said she thought it would be a good idea to use Community Development funds to do a pilot streetscape project in the Midway area.

Mayor Broun suggested that staff look into the possibility of using North Carolina Department of Transportation funding for streetscape projects. Council Member Waldorf thanked the Committee for generating many good ideas.

Council Member Protzman expressed his concurrence with Council Member Evans' suggestion of having a pilot streetscape project in the Midway area.

Item 11 Scheduling Assembly of Governments Meeting

Mayor Broun suggested that intergovernmental funding equities might be the focus of discussion at the next Assembly of Governments meeting. He said an alternate meeting topic was growth planning. Mayor Broun added that the Assembly of Governments meeting was proposed for September due to the fact that the Council had a heavy meeting schedule in May while the County had a similarly heavy schedule in June. Council Member Brown noted Mayor Broun's letter to Moses Carey suggesting a spring Assembly of Government's meeting for the Government's planning process. She also said that this was an extremely important topic and we needed to get moving on it. Mayor Broun also said he would continue to negotiate with Commissioner Carey about a possible earlier meeting date to discuss growth planning concerns.

COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER POWELL, TO ADOPT RESOLUTION 4. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION SCHEDULING A MEETING OF THE ORANGE COUNTY ASSEMBLY OF GOVERNMENTS (94-4-25/R-4)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council concurs with the proposal to schedule a meeting of the Orange County Assembly of Governments from 5:30 to 8:30 p.m. on Thursday, September 29, 1994.

The Council authorizes the Mayors of Chapel Hill, Carrboro and Hillsborough and the Chair of the Board of County Commissioners to determine the location and agenda for the meeting.

This the 25th day of April, 1994.

Item 12 Consent Agenda

COUNCIL MEMBER PAVÃO MOVED, SECONDED BY COUNCIL MEMBER WALDORF, TO ADOPT RESOLUTION 5. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ADOPTING VARIOUS ORDINANCES AND RESOLUTIONS

(94-4-25/R-5)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following resolutions and ordinances as submitted by the Town Manager in regard to the following:

a. Minutes of March 28.

b. Designation of fire lanes at new library (O-1).

c. Street resurfacing bids (R-6).

This the 25th day of April, 1994.

AN ORDINANCE AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES TO DESIGNATE TWO FIRE LANE - NO PARKING AREAS AT THE NEW CHAPEL HILL PUBLIC LIBRARY (94-4-258/O-1)

BE IT ORDAINED BY THE COUNCIL OF THE TOWN OF CHAPEL HILL:

Section I

That Section 21-20.2 "Fire Lanes" is amended by adding the following to paragraph (a):

Name Description Length Width

Library Drive Being all of the traffic 360' 25'

Traffic Circle circle as described on

Attachment "A" and being

more particularly described

as starting 20' east of the

pedestrian crosswalk and

including all of said circle,

except the five designated

handicap parking spaces.

Library Running the full length 327' 12'

Emergency Lane (both sides) of said lane

(see Attachment "A"), from

the northernmost point of

the upper parking lot to the

southernmost point of

Michaux Road, and across

both ends of said lane.

Section II

This ordinance shall be effective on the installation of appropriate signs and other markers designated for fire lanes.

This the 25th day of April, 1994

A RESOLUTION AWARDING A CONTRACT FOR RESURFACING OF STREETS

(94-4-25/R-6)

WHEREAS, the Town of Chapel Hill has solicited formal bids by legal notice in the Chapel Hill News on March 16, 1994 in accordance with G.S. 143-129 for the resurfacing of streets; and

WHEREAS, the following bids were received, opened and publicly read on April 5, 1994:

I-2 Asphalt Bituminous Grand

Vendor Total Concrete Total Total

Lee Paving Company $211,777.04 $1,500.00 $213,277.04

Blythe Industries 247,028.73 4,500.00 251,528.73

B & B Paving 248,882.02 5,050.00 253,932.02

C. C. Mangum 337,318.00 6,250.00 343,568.00

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council accepts the April 5, 1994 bid of Lee Paving Company for street resurfacing in the amount of $213,277.04 received in response to the Town's request for bids published on March 16, 1994, and opened on April 5, 1994, in accord with G.S. 143-129.

BE IT FURTHER RESOLVED that the Manager is authorized to execute a contract with Lee Paving Company in the amount of $213,277.04 and to initiate and sign change orders to the contract, provided that the contracted cost of resurfacing shall remain within the budgeted amount of $220,000.

This the 25th day of April 1994.

There were no questions about information reports and there was no need for an Executive Session. The meeting concluded at 9:13 p.m.