SUMMARY MINUTES OF A REGULAR BUSINESS MEETING
OF THE CHAPEL HILL TOWN COUNCIL
MONDAY, JANUARY 8, 2001, AT 7:00 P.M.
Mayor Rosemary Waldorf called the meeting to order at 7:00 p.m.
Council members present were Flicka Bateman, Joyce Brown, Pat Evans, Kevin Foy, Lee Pavăo, Bill Strom, Jim Ward, and Edith Wiggins.
Staff members present were Town Manager Cal Horton, Assistant Town Managers Sonna Loewenthal and Florentine Miller, Town Attorney Ralph Karpinos, Assistant to the Manager Bill Stockard, Zoning Enforcement Officer Darryl Wall, Interim Director of Inspections Bobby Pettiford, Traffic Engineer Kumar Neppalli, Library Director Kathy Thompson, Principal Transportation Planner David Bonk, Assistant to the Mayor Alice Joyce, Planning Director Roger Waldon, Planner Kay Pearlstein, Executive Assistant Toni Pendergraph, and Acting Town Clerk Sandy Cook.
Mr. Horton welcomed a group of students from Mr. Tony Yount’s class from Chapel Hill High School, who were studying local government in Chapel Hill. He said he had visited their class, and found them to be very bright and asked very perceptive questions.
Resolution Honoring Jean Baker Stewart
A RESOLUTION HONORING JEAN BAKER STEWART
BY THE CHAPEL HILL TOWN COUNCIL
WHEREAS Jean Baker Stewart is remembered and was loved throughout the Town as a member and president of the Chapel Hill Garden Club, a member and president of the North Carolina Wild Flower Preservation Society, a member of the Chapel Hill Appearance Commission, and as the most faithful volunteer in the history of the North Carolina Botanical Garden; and
WHEREAS Jean Stewart was respected and admired for initiating the planting of crape myrtles along Chapel Hill streets to make them more beautiful, for regularly attending and recording Chapel Hill Town Council and Town Planning Board meetings because she knew it was her responsibility and duty as a citizen to be always informed, for rescuing otherwise doomed local plants, for fighting litter, and for her leadership in revising the town’s development ordinance; and
WHEREAS Jean Stewart’s pleasant smile and happy laugh were her trademarks as she helped, often quietly and without acclaim, to observe, improve upon, and teach others about the natural beauty of Chapel Hill, Orange County, the Eno River, and the State of North Carolina; and
WHEREAS Jean Stewart’s legacy to us is the example she set of constantly striving for her personal governing law, the requirement of herself that she be completely prepared for any situation and to always work for the best solution and never for just a possible solution;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council celebrates the quiet, reassuring radiance of
And expresses sincere appreciation for her many contributions and her life.
This the 8th day of January, 2001.
Item 2 – Public Hearings (none)
Item 3 – Petitions by Citizens and Announcements by Council Members
a. Petitions by Citizens on Items not on the Agenda
Mr. Runberg explained that the existing Special Use Permit (SUP) authorized construction of a 60,000 square foot building, and the modified application requested authority to construct a 78,000 square foot building. He said it was necessary to expedite the building process in order to proceed with the other projects funded by the High Education Bond, which had to be completed within eight years. Mr. Runberg said the University was trying to keep these requests at a minimum, and had only asked the Town for expedited review three times over the past twelve years.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER FOY, TO RECEIVE AND REFER THE PETITION TO THE TOWN MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
2. Michelle Cotton, Executive Director of the North Carolina Minority Youth and Family Resource Center.
Ms. Cotton petitioned the Council for funding for two community forums in support of minority families. She explained her background and education and said the Board she represented was concerned about the poor academic achievement of some minority students, the school drop-out rate, and the rate of entrance into the juvenile justice system. Ms. Cotton said the proposal was for a community forum at the Hargraves Center, and that a second forum would be for the Hispanic and Latino populations of Orange County. She said after the forums, the discussions and questions would be presented to the Town Councils of both Carrboro and Chapel Hill for consideration during planning for the future of Orange County.
COUNCIL MEMBER STROM MOVED, SECONDED BY COUNCIL MEMBER BATEMAN, TO RECEIVE AND REFER THE PETITION TO THE TOWN MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 4 – Consent Agenda
Council Member Bateman removed item h and had a question about item f. She asked why the Council would have to approve changing a regular parking space to a handicapped parking place. Mr. Karpinos said it would be a change in the ordinance, which required Council approval.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER EVANS TO ADOPT RESOLUTION 1 with item h removed. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION ADOPTING VARIOUS RESOLUTIONS AND ORDINANCES (2001-
01-08/R-1)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following minutes, resolutions and ordinances as submitted by the Town Manager in regard to the following:
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a. |
Nominations to Historic District Commission; Southern Community Park Conceptual Plan Committee and Workgroup to Study Traffic Management in the Glen Lennox, Little Creek and Oaks & Neighborhoods. (R-2). |
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b. |
Deleted. |
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c. |
UNC Center for School Leadership Special Use Permit – Request to Extend Completion Time Limit (R-4). |
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d. |
Budget Amendment for Library to Reflect Orange County Appropriation (O-1). |
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e. |
Calling Hearing to Request Closing of Cottage Lane Right-of-Way (R-5). |
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f. |
Establishing a Handicap Parking Space on Columbia Place East (O-2). |
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g. |
Dedication of Sewer Easements on Town Property to OWASA (R-6). |
This the 8th day of January, 2001.
A RESOLUTION NOMINATING APPLICANTS TO VARIOUS ADVISORY BOARDS AND COMMISSIONS (2001-01-08/R-2)
WHEREAS, the applications for service on an advisory board or commission or other committees listed below have been received; and
WHEREAS, the applicants have been determined by the Town Clerk to be eligible to serve;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the following names are placed in nomination to serve on an advisory board or commission:
Rex Tony McCall
Keith G. Bartholomew
William B.B. Sparrow
Matt Vizithum
Runyon Colie Woods
Debbie L. Hill
Peter A. Jolicoeur
Sara McCorcle
Edward Rafferty
This the 8th day of January, 2001.
A RESOLUTION APPROVING A REQUEST FOR AN EXTENSION OF THE COMPLETION DATE FOR NORTH CAROLINA CENTER FOR SCHOOL LEADERSHIP (2001-01-08/R-4)
WHEREAS, the University of North Carolina at Chapel Hill has requested an extension of the completion time limit for the North Carolina Center for School Leadership Special Use Permit; and
WHEREAS, Article 18.6.3 of the Chapel Hill Development Ordinance requires Council to make the determination that a) the permit holder submits the request within 60 days of the completion time limit; b) the permit holder has proceeded with due diligence and good faith; and c) conditions have not changed so substantially as to warrant Council reconsideration of the approved development; and
WHEREAS, the Council finds that a) the permit holder submitted the request within 60 days of the completion date; b) the permit holder has proceeded with due diligence and good faith; and c) conditions have not changed so substantially as to warrant Council reconsideration of the approved development.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council approves the request of the University for the extension of the completion date of the North Carolina Center for School Leadership to December 4, 2001.
This the 8th day of January, 2001.
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2000” (2001-01-08/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2000” as duly adopted on June 26, 2000, be and the same is hereby amended as follows:
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
GENERAL FUND
Library 1,793,185 17,931 1,811,116
Current Revised
REVENUES Budget Increase Decrease Budget
GENERAL FUND
Grants 536,941 17,931 544,872
This the 8th day of January, 2001.
A RESOLUTION CALLING A PUBLIC HEARING ON THE PROPOSED CLOSURE OF A SECTION OF THE COTTAGE LANE RIGHT OF WAY (2001-01-08/R-5)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby declares it’s intent to consider closing a 75-foot by 10-foot section of the Cottage Lane right-of-way as shown on Orange County Tax Map 7.80 Block E and abutting lots 25, 36, and 37 which right-of-way is approximately 10 feet wide and 75 feet in length, and calls a public hearing at 7:00 pm Monday, February 19, 2001 in the Council Chamber at Town Hall, 306 N. Columbia Street, Chapel Hill, North Carolina to receive public comments on the proposed closing of said right-of-way.
BE IT FURTHER RESOLVED that the Town Manager is hereby directed to arrange publication, posting, and mailing of notices of the hearing as required by law.
This the 8th day of January, 2001.
AN ORDINANCE AMENDING CHAPTER 21 OF THE TOWN CODE OF ORDINANCES REGARDING PARKING SPACE RESERVED FOR HANDICAPPED INDIVIDUALS (2001-01-08/O-2)
BE IT ORDAINED by the Council of the Town of Chapel Hill as follows:
Section 1. Section 21-36 of the Town Code “Parking space reserved for handicapped individuals” is hereby amended by adding a new subsection to read as follows:
“(8) A parking space on the north side of Columbia Place East from a point approximately two hundred thirteen (213) feet east of the back-of-curb of Columbia Place Drive to a point two hundred thirty five (235) feet east of the back-of-curb of Columbia Place Drive.”
Section 2. This ordinance shall become effective January 26, 2001.
This the 8th day of January, 2001.
A RESOLUTION AUTHORIZING DEDICATION TO OWASA OF SEWER EASEMENTS LOCATED SOUTH OF NC 54, NORTH OF THE SOUTHBRIDGE SUBDIVISION, EAST OF KINGSWOOD APARTMENTS, AND WEST OF 15-501, ON LAND OWNED BY THE TOWN OF CHAPEL HILL (2001-01-08/R-6)
WHEREAS, OWASA intends to upgrade the existing Morgan Creek interceptor sewer line; and
WHEREAS, the Town of Chapel Hill owns property adjacent to Morgan Creek that would be required for the OWASA project; and
WHEREAS, construction of the new interceptor sewer line would require dedication of easements across approximately .7-acre of Town owned property;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Town Manager is authorized to transfer to OWASA sewer easements located on Town land, south of NC 54, north of Southbridge subdivision, east of Kingswood Apartments, and west of 15-501, generally as shown in the attached drawings after execution of a Deed of Easement contingent on the following conditions:
· OWASA shall hold the Town of Chapel Hill harmless and indemnify the Town of Chapel Hill from any claim arising out of the said easement.
· OWASA shall make no claim against the Town of Chapel Hill arising out of any claim by any third party arising out of any third party’s use of any greenway or other trail located in the easement granted OWASA.
· The Town of Chapel Hill shall have the right to build and maintain greenways or other paths, paved or unpaved, in the easement. Any such plans shall be coordinated with and developed in consultation with OWASA.
· OWASA shall repair or replace such greenways or paths to their prior condition if damaged or otherwise altered due to OWASA’s use of the easement and operation of the sewer line. In addition, OWASA shall repair or replace greenways or paths built in the existing 30-foot easement on tract 1 to their prior condition if damaged or otherwise altered due to OWASA’s use of the easement and operation of the sewer line.
· OWASA shall comply with all local, state, and federal requirements applicable to the use of this easement.
This the 8th day of January, 2001.
Item 5 – Information Items
Council Member Strom asked for discussion on Item 5b, Update on Traffic Signal and Sign Improvements Recommended by the Transportation Advisory Board. Traffic Engineer Kumar Neppalli explained that the staff was reviewing all the traffic signals throughout Carrboro and Chapel Hill because of the growth in traffic. He said the review would probably take up to two months to complete.
Council Member Strom asked if, by improving the signals, this would mean improving the timing of the signals. Mr. Neppalli said he was sure it would.
Council Member Ward asked how successful the left hand turn arrows had been on Airport Road and Estes Drive, and could they be used on Fordham Boulevard at Old Mason Farm Road. Mr. Neppalli explained the difference between two types of green arrow signals, and said the staff recommended “Protected” designations in most locations, with a few exceptions. He said every year these are reviewed and recommendations were made.
Council Member Evans asked if the staff was addressing the needs for pedestrian crossings along with improvement of the movement of cars. Mr. Neppalli said the pedestrian crossings were reviewed every year.
Item 6 – Consideration of Comments on Draft 2002-2008
Metropolitan Transportation Improvement Program
Principal Transportation Planner David Bonk gave a brief background report of the issues raised by the Council, comments at a public forum and comments by advisory boards. He said the one addition was the recommendation by the Greenways Commission that the Council request funding from the Surface Transportation Program Direct Allocation Program for the design of the Morgan Creek Trail Greenway, from Culbreth Road to Frank Porter Graham School. Mr. Bonk said the Commission also recommended funding for the Morgan Creek Greenway in the Metropolitan Transportation Improvement Program. He said that the staff would also be preparing a discussion of appropriate bicycle facility design for the Council’s consideration in February 2001.
Transportation Board Chair Loren Hintz said that the Board wished to add a fourth bullet to the Policy Recommendations on page 7 of the memorandum, that would de-emphasize increasing the number of lanes on the highway, and emphasize increasing sidewalks and bikeways. He said the Transportation Board recommended adding bike lanes to the roads as a safety measure. Mr. Hintz added that the Board would like improvements to safety on Estes Drive be moved up on the priority list, and made before 2008.
Mayor Waldorf asked when the recommendations for projects would be coming back to the Council. She said she would like to be able to discuss the proposed design for improvements to the Erwin Road/U.S. 15-501 intersection at a meeting to be held in January with the Department of Transportation. Mr. Neppalli said the recommendations would come back in February.
The Council gave Mayor Waldorf support in discussing its support of the item.
Mayor Waldorf suggested that the Council approve a letter to be written to the Board and Secretary of Transportation in support of the Policy 1 recommendation that Orange County be allocated additional transportation funding consistent with its share of the Division 7 population. She suggested that the MPO and the Transportation Advisory Committee (TAC) be the ones to send the letter.
Council Members suggested that letters be sent by both the Council and the MPO and TAC, and separate letters be sent from the Carrboro Board of Aldermen and the Orange County Board of Commissioners.
Council Member Bateman suggested that the issue be discussed at the Legislative Breakfast scheduled for February.
Mr. Horton reported that the priority list had been prepared a year ago and the Transportation Board had seen and commented on it. He said the Board had not been left out.
Council Member Foy asked Mayor Waldorf if she felt that the Transportation Board’s recommendation for less lane increases and more sidewalk and bikeways increases would be effective. Mayor Waldorf said she felt that the second point already listed covered the recommendation. She said the other jurisdictions had their priorities, which had to be considered. Mayor Waldorf said she felt the recommendation addition could be added as a policy, but she was not sure that it would be accepted. Mr. Bonk agreed that the discussions were now on funding.
Council Member Foy said he did not want to see the Council pushing its recommendations on other jurisdictions.
Mayor Waldorf added that the second recommendation under Policy Recommendations could be pushing Chapel Hill’s concerns onto the City of Durham’s portion of the funding.
Council Member Brown suggested including suggestions such as transit, sidewalks and bike lanes in the second recommendation.
Mayor Waldorf suggested wording the recommendation to include the words, “such as transit and bicycle and pedestrian facilities.”
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER WARD, TO ADOPT RESOLUTION 8, WITH SUGGESTED AMENDMENTS. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION PROVIDING THE DURHAM-CHAPEL HILL-CARRBORO TRANSPORTATION ADVISORY COMMITTEE WITH RECOMMENDATIONS FOR REVISING THE DRAFT 2002-2008 METROPOLITAN TRANSPORTATION IMPROVEMENT PROGRAM (2001-01-08/R-8)
WHEREAS, the Durham-Chapel Hill-Carrboro Transportation Advisory Committee has released a draft 2002-2008 Metropolitan Transportation Improvement Program; and
WHEREAS, the Transportation Advisory Committee has request public comment on the draft Metropolitan Transportation Improvement Program; and
WHEREAS, the Town Council has reviewed the draft Program and received public comment;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council recommends that the draft 2002-2008 Metropolitan Transportation Improvement Program be revised to include the following:
Policy Recommendations
· Orange County be allocated additional transportation funding consistent with its share of the Division 7 population.
· Surface Transportation Program Direct Allocation Program funds be principally allocated to projects that promote alternative modes of transportation, such as transit, bicycle, and pedestrian amenities, rather than to roadway construction or expansion.
· The State Pedestrian and Bicycle program identify specific projects for funding within the Transportation Improvement Program.
This the 8th day of January, 2001.
Item 7 – Resolution of Intent to Consider Annexing Two Areas
Planning Director Roger Waldon discussed the two areas of proposed annexation:
· Area 1 – Notting Hill Area, located east of Erwin Road and north of Sage Road, including the Notting Hill Apartments, the Chapel Hill Bible Church, the approved Providence Glen Condominium development, a residence along Erwin Road and several undeveloped parcels along Interstate 40.
· Area 2 – Southern Village Area, located south of Town, west of US Highway 15-501, including the Southern Village development, Town-owned land for a future park, and on the east side, Town-owned land for a fire station, and Phase II of the Hundred Oaks development.
Mr. Waldon described the next steps, which were Service Reports, to come to the Council at its next meeting. He said the staff was recommending a public hearing on March 19, 2001, followed by a Council meeting on April 9, 2001, to consider annexing the two areas, which, if approved, would be followed by annexation effective June 30, 2001. Mr. Waldon pointed out, that due to unexpected vacancies in the Planning Department, the Service Reports were being contracted out to a private company.
Council Member Foy asked how the taxes would work if Southern Village were annexed. Mr. Waldon said that would be reported at the next Council meeting. Mr. Horton added that the reason for the June 30th date for annexation would be to get a full year of tax revenues. Mr. Karpinos said the property owners would be receiving their tax bills based on the calendar year, rather than the fiscal year.
Council Member Foy asked if Dogwood Acres was being considered for annexation. Mr. Horton said it had been identified for the future, but there were sewer issues to be considered.
Council Member Evans asked if the company preparing the Service Reports would be addressing the issue of garbage collection in Southern Village. Mr. Horton said the staff would be addressing this issue.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER STROM, TO ADOPT RESOLUTION 9. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION STATING THE INTENT OF THE TOWN OF CHAPEL HILL TO CONSIDER ANNEXING THE AREA DESCRIBED HEREIN AND FIXING THE DATE OF PUBLIC HEARING ON THE QUESTION OF ANNEXATION (2001-01-08/R-9)
BE IT RESOLVED by the Town Council of the Town of Chapel Hill:
SECTION 1
That it is the intent of the Town Council of the Town of Chapel Hill to consider annexing the following described territory pursuant to Part 3, Article 4A of Chapter 160A of the General Statutes of North Carolina:
Annexation Area 1. The area located east of Erwin Road and north of Sage Road, specifically including the Notting Hill Apartments, the Chapel Hill Bible Church, the approved Providence Glen Condominium development, one residence along Erwin Road and several undeveloped parcels along Interstate 40. This annexation area is located in Chapel Hill Township, Orange County, North Carolina, as shown on the attached Map 1, which map is incorporated as part of this resolution.
SECTION 2
That a public information meeting will be held in the Council Chambers of the Town Hall, 306 N. Columbia Street, Chapel Hill, N.C. 27516 at 7:00 p.m., on February 26, 2001. That a public hearing on the question of annexing the above-described territory will be held in the Council Chambers of the Town Hall, 306 N. Columbia Street, Chapel Hill, N.C. 27516 at 7:00 p.m., on the 19th day of March, 2001, at which time plans for extending services to said territory will be explained, and all residents and property owners in said territory, and all residents of the Town of Chapel Hill, will be given an opportunity to be heard.
SECTION 3
That a report of plans for extending services to the above-described territory be made available for public inspection at the office of the Town Clerk for at least thirty (30) days before the date of said public information meeting.
SECTION 4
That a legible map of the area to be annexed and a list of persons holding freehold interests in property in the area to be annexed who have be identified, be posted in the office of the Town Clerk at least thirty (30) days before the date of said public information meeting.
SECTION 5
That notice of said public hearing shall be given by publication and first class mail, as required by North Carolina General Statute 160A-49.
This the 8th day of January, 2001.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER STROM, TO ADOPT RESOLUTION 10. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION STATING THE INTENT OF THE TOWN OF CHAPEL HILL TO CONSIDER ANNEXING THE AREA DESCRIBED HEREIN AND FIXING THE DATE OF PUBLIC HEARING ON THE QUESTION OF ANNEXATION (2001-01-08/R-10)
BE IT RESOLVED by the Town Council of the Town of Chapel Hill:
SECTION 1
That it is the intent of the Town Council of the Town of Chapel Hill to consider annexing the following described territory pursuant to Part 3, Article 4A of Chapter 160A of the General Statutes of North Carolina:
Annexation Area 2. An area generally located south of Town, and primarily located west of US Highway 15-501, specifically including the Southern Village development, Town-owned land for a future park, Town-owned land for an approved fire station, and Phase II of the Hundred Oaks development. This annexation area is located in the Chapel Hill Township, Orange County, North Carolina, as shown on the attached Map 2, which map is incorporated as part of this resolution.
SECTION 2
That a public information meeting will be held in the Council Chambers of the Town Hall, 306 N. Columbia Street, Chapel Hill, N.C. 27516 at 7:00 p.m., on February 26, 2001. That a public hearing on the question of annexing the above-described territory will be held in the Council Chambers of the Town Hall, 306 N. Columbia Street, Chapel Hill, N.C. 27516 at 7:00 p.m., on the 19th day of March, 2001, at which time plans for extending services to said territory will be explained, and all residents and property owners in said territory, and all residents of the Town of Chapel Hill, will be given an opportunity to be heard.
SECTION 3
That a report of plans for extending services to the above-described territory be made available for public inspection at the office of the Town Clerk for at least thirty (30) days before the date of said public information meeting.
SECTION 4
That a legible map of the area to be annexed and a list of persons holding freehold interests in property in the area to be annexed who have be identified, be posted in the office of the Town Clerk at least thirty (30) days before the date of said public information meeting.
SECTION 5
That notice of said public hearing shall be given by publication and first class mail, as required by North Carolina General Statute 160A-49.
This the 8th day of January, 2001.
Item 8 – Resolution Referring Proposed Revisions to the Traffic Impact
Statement Guidelines to Advisory Boards and Others for Consideration
Mr. Horton reported that the guidelines had been put forth as procedural, and they would be sent out to a broad variety of boards and citizens to collect their comments, and bring back a preliminary report to the Council including these comments.
Traffic Engineer Kumar Neppalli touched on some of the key highlights and said that the preliminary guidelines were based on goals and objectives established in January 2000 by the Council for a traffic impact study. He said the Town could do the study, instead of developers contracting out for studies. Mr. Neppalli said the staff felt that the substance and procedures discussed in the report could have significant and multiple impacts and that it would be advisable to solicit input from Town boards and local engineering firms to assist the Council in determining what, if any, changes it might wish to make in the requirements and procedures for Traffic Impact Analysis submittals required for development applications. He said that the staff recommended that the Council adopt the resolution referring the report and attachments to the Transportation Board, Planning Board, and Bicycle and Pedestrian Advisory Board for review and recommendations, and directing the Manager to send the report and the draft Traffic Impact Analysis Guidelines to local engineering firms to seek their input.
Council Member Brown said she had thought that the traffic analysis by the consultant, Balloffet & Associates, was going to be done all over the Town, and not just in new development areas. Mr. Horton said the guidelines took into consideration of traffic backgrounds in certain respects.
Council Member Brown asked if the consultants were to come back again to the Council for further discussion. Mr. Horton said they could return, but that would be another large expenditure of money.
Mayor Waldorf asked what the contract had been for. Mr. Horton said it was to make a report only, and provide material for the staff to draft the guidelines.
Council Member Brown asked if the cumulative effects of several developments were indicated in the report. Mr. Neppalli said that the report did take into consideration the impact of all the new developments.
Council Member Strom suggested that the draft guidelines be submitted to Ray Moe of Balloffet and Associates for comment before it was submitted to the Town boards.
Council Member Evans suggested sending the report to the University’s Department on Highway Safety.
Council Member Brown said she would be interested in Balloffet’s comments on the guidelines and suggested that the staff inquire into the cost of such comments. Mr. Horton said the staff could contact Balloffet to see what the cost would be, and if it were only a few thousand dollars, it might be worthwhile. He said the staff could also contact the Highway Safety Department.
Council Member Foy said he did not feel that the third alternative discussed by the staff was necessary and it should not be included in the report. Mr. Horton agreed, but said the staff felt they should offer it to the Council as an alternative.
Council Member Ward asked if the fee for the study set with the developer, in the second alternative, was negotiable. He said he wanted to be sure that the Town would get the report that it needed. Mr. Horton said the staff also wanted to make sure of that, and hoped it could learn from other communities’ experience, and, in setting up the data, make sure the Town got the information it needed for the fees it paid.
Mayor Waldorf said she would be interested to know if the community of Cary had found that alternative two had made any substantive difference, and whether the alternative was worth it.
Council Member Ward said it would give him more confidence to know that the study was done by the Town rather than by the developer. Mr. Horton said he felt the engineers working for the Town would be working for the Town’s best interest.
Council Member Bateman asked about the Mobility Report Card Recommendations on page 28 of the report, and asked where the Town stood on the recommendations and if they might be looked at the same time as alternatives one and two. Mr. Horton said it had not been done. He stated that the Council, at the time of the report, did not wish to pursue it.
Council Member Bateman said she thought it would be a useful tool and would provide a database.
Mayor Waldorf asked if this information could be used to refuse a development proposal. Mr. Karpinos said it could be evidence to use.
Council Member Strom said he would like to see the Mobility Report Card as a component part of the annual Growth Management Protocol Report.
COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER STROM, TO ADOPT RESOLUTION 11 AS AMENDED, TO REFER THE REPORT TO THE HIGHWAY SAFETY RESEARCH AGENCY AND TO RAY MOE, THE CONSULTANT, AND TO DELETE THE THIRD OPTION. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION REFERRING THE REPORT AND DRAFT REVISIONS TO THE TRANSPORTATION IMPACT ANALYSIS GUIDELINES TO THE TRANSPORTATION BOARD, THE PLANNING BOARD, AND THE BICYCLE AND PEDESTRIAN ADVISORY BOARD FOR REVIEW AND RECOMMENDATIONS, AND DIRECTING THE MANAGER TO SEND COPIES OF THE REPORT AND DRAFT REVISIONS TO LOCAL ENGINEERING FIRMS TO SEEK THEIR INPUT (2001-01-08/R-11)
WHEREAS, it is one of the Town Council’s stated goals to enhance the objectivity and usefulness of traffic impact analyses required for development applications; and
WHEREAS, to achieve that goal, draft Traffic Impact Analysis Guidelines have been prepared and procedural alternatives have been identified; and
WHEREAS, the Council realizes that the draft guideline revisions and procedural changes could significantly impact both work and costs associated with development applications and reviews, and thus require careful consideration from all perspectives prior to implementation.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council refers the report and draft Transportation Impact Analysis Guidelines to the Transportation Board, the Planning Board, and the Bicycle/Pedestrian Advisory Board for review and recommendations by February 28, 2001.
BE IT FURTHER RESOLVED that the Council directs the Manager to send copies of the draft guidelines to local engineering firms to seek their input by February 28, 2001.
BE IT FURTHER RESOLVED that the Council requests that the boards and firms reviewing the draft guidelines consider and comment on not only the substance of the guidelines but also on the procedural alternatives for preparing traffic impact analyses required with development applications.
This the 8th day of January, 2001.
Council Member Bateman said she would like to see the data specified by Mr. Moe included in the Growth Management Protocol Report and have the staff prepare this report.
COUNCIL MEMBER BATEMAN MOVED, SECONDED BY COUNCIL MEMBERFOY,TO ASK THE MANAGER TO STUDY THE FEASIBILITY OF STAFF PREPARING THE REPORT INHOUSE AS A PART OF THE GROWTH MANAGEMENT PROTOCOL REPORT AND AT WHAT COST, AND THE UTILITY OF PREPARING IT AT MR. MOE’S RECOMMENDATION. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 9 – Consultant Contract for Development Ordinance Revision
Planning Director Roger Waldon reported on discussions with Mr. Mark White, of Freilich, Leitner, & Carlisle, and that Mr. White said he could build on the work of the former consultant and would be able to finalize the project for approximately $76,000. Mr. Waldon said the staff recommended that the Council adopt the resolution directing the Town Manager to execute a contract for the Scope of Services proposed by Freilich, Leitner, & Carlisle with a budget of $76,000.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO ADOPT RESOLUTION 12. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION SELECTING A CONSULTANT FOR REVISION OF CHAPEL HILL’S DEVELOPMENT ORDINANCE (2001-01-08/R-12)
WHEREAS, the Chapel Hill Town Council adopted a new Comprehensive Plan on May 8, 2000; and
WHEREAS, a key step in implementing that Comprehensive Plan is revision of Chapel Hill’s Development Ordinance; and
WHEREAS, the Council has discussed its objectives for a revised Development Ordinance and seeks the assistance of a consultant to prepare a revised Ordinance; and
WHEREAS, the Council concludes that a proposal offered by Freilich, Leitner, & Carlisle, described in a memorandum dated January 8, 2001, would address the Council’s objectives in revising the Development Ordinance;
NOW, THEREFORE, BE IT RESOLVED that the Council directs the Town Manager to execute a contract with Freilich, Leitner, & Carlisle reflecting the specific Scope of Services and Timeline described in a January 8, 2001 memorandum to the Council, with a stated budget of $76,000.
This the 8th day of January, 2001.
Council Member Bateman asked the staff to provide copies of the suggestions made by the Council at their meeting with the former consultant, so they could be available for the first meeting with the new consultants. Mr. Horton suggested having the advisory boards’ comments as well.
Item 10 – Northeast Gateway: Statement of Design Objectives
Turow Duda of Duda/Paine Architects, winner of the design competition, presented the proposed design and concepts:
· Create a point on a line.
· Create a space at that point.
· Develop a network of primary and secondary tributaries to allow growth.
· Weave alternate transportation and pedestrian links into system.
· Develop mixed density uses along I-40, residential on western block, entertainment/retail along central block.
Mr. Duda said it was essential that every phase should include mixed use. He elaborated on the philosophy his firm held and indicated on the maps where buildings, roads, parking, open space, and vegetation would be located.
Council Member Foy asked what the Central Common would encompass. Mr. Duda indicated this on the map, and said it should be preserved as a “sacred place.”
Council Member Foy asked where the roads were alongside the Central Common, and if they were one-way. Mr. Duda said they were designed to be two-way, connecting at both ends of the design.
Council Member Evans said that since part of the land was in Durham County and the remainder was in Orange County, she wanted to be sure that the part in Orange County would be built to maximize the taxable revenue for the County. She pointed out that residential areas would bring needs for schools, whereas a hotel would not, but would bring in revenue. Mr. Duda said the designs were guidelines for what would come in the future and where the growth would be.
Council Member Bateman asked about the top section of the map, and, because it was steep, where the parking would be. Mr. Duda said it was very hilly in that area, and the designers saw this as an amenity, so the parking could be located in the valleys with bridges built over the green space.
Council Member Bateman asked what the proposal was for the building at the western end of the property and what the parking would be. Mr. Duda said he pictured this building as an auditorium which would be used in the evening, so the parking would be sufficient.
Council Member Bateman asked what the aqua block represented. Mr. Duda said it would probably be a retail area which might be used by other residents from other areas of the community. He said he would prefer to have it served by mass transit and bicyclists.
Council Member Ward said he had a problem with the proposals for the uses of the upper western quadrant, which he would prefer to have remain as green space. He added that he was surprised that the bicycle and pedestrian lanes were sandwiched between I-40 and the buildings, rather than having the buildings near I-40. Council Member Ward said that describing the Central Common as a clearing did not have the right kind of resonance with him. He added that, compared to the requirements of the University for reducing parking spaces, this design had too many parking spaces proposed. Council Member Ward said he thought the overall design of the Gateway was well designed. Mr. Duda agreed about the walkways and bikeways. He said the density was looking ahead to the future in creating a city.
Council Member Ward said overall the density was acceptable, but he did not think it appropriate for the northwest quadrant of the property.
Council Member Wiggins asked if the plans included vertical density. Mr. Duda pointed out areas that would use this concept.
Council Member Evans cautioned that locating a school on the boarder of Orange and Durham Counties could create a problem, unless it was a private school, because Durham school children were required to attend Durham schools.
Council Member Brown asked how the comments made this evening fit into the proposed Resolution and what did the Resolution actually mean. She wanted the public to have an opportunity to make comments. Mr. Horton stated that the public had already had opportunities to comment at public forums. Council Member Brown’s question about the Resolution was deferred for comment until after the staff’s presentation on consideration of the Design Guidelines.
Council Member Strom said he agreed with the comments of Council Members Ward and Wiggins, and felt that vertical density was the way to accomplish these goals.
Mayor Waldorf commented that, although she thought the design was good, that the density of 3 million square feet would be unacceptable unless designs for public transit and transit nodes were included, because the traffic flow through this area was already mobility inefficient.
Council Member Foy said he wanted to see fewer parking spaces, to depress the traffic. Mr. Duda said the traffic density needed to be studied carefully, and this was one of the reasons why the plan was designed in phases.
Council Member Brown said she was not sure the public was aware of the density of the proposal, and she did not think the citizens wanted Chapel Hill to become a city, but rather wanted it to remain a town.
Mr. Waldon said the next step was for the Council to create design guidelines for this project and for future developers. He stated that the staff proposal for guidelines was just a draft, and asked the Council for more comment on the statement and additions or changes they wished to be made.
Council Member Foy said that he wanted the Design Guidelines to state that the portion of residential units for affordable housing be specified as at least 15%, and that the units should be interspersed throughout the development. He said stormwater management should be handled on site. Council Member Foy asked how the plan compared with Meadowmont and Southern Village. Mr. Waldon said Meadowmont had 350-400 acres, the Gateway was 115 acres; the non-residential square footage for Southern Village was 200,000 square feet, Meadowmont, 800,000, and the Gateway was about double the square footage and ˝ the acreage as compared to Southern Village and Meadowmont. Mr. Horton said the staff would prepare exact figures for the Council to compare.
Council Member Wiggins asked if the Design Guidelines was a Master Plan and how would the goals be implemented. Mr. Waldon said it was not a Master Plan, but could be used as a basis for a future Master Plan. Mr. Horton said the guidelines could be useful for developers.
Council Member Strom said he felt the percentage of the region’s median income should be at 50% rather than 80% for individual incomes. He said he wanted language added to specify low impact design principles with standards more environmentally designed than what were on the existing standards. Council Member Strom said he would support as much vertically integrated mixed use design of the property as possible.
Council Member Bateman asked the staff to add parking spaces to the grid which they will prepare for the Council. She suggested removing the specific numbers for parking spaces in the “Parking” section of the Guidelines.
Council Member Brown said she was concerned about public perception of the plan and the Council’s knowledge of the impacts of certain features such as traffic, and said she felt that the Council should proceed slowly with specifics.
Mayor pro tem Pavăo said that planning had involved much public discussion about what could and could not be acceptable over several years. He said what the Council was asking the staff to do was to prepare a draft guideline. He said the future developments would have ample public comment.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER FOY, TO REFER THE STATEMENT OF DESIGN GOALS DRAFT BACK TO THE STAFF, AND TO GET PUBLIC COMMENT. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 11 – Proposed Project on Sykes Street Area
Robert Dowling, Director, Orange Community Housing Corporation, presented a summation of a letter signed by himself and Mark Chilton, Director of EmPOWERment, Inc., requesting the Council’s support of a partnership to develop an action strategy for the Sykes Street neighborhood. He said the partnership would consist of Orange Community Housing Corporation, EmPOWERment, Inc., the Community Land Trust in Orange County, the University of North Carolina Department of City and Regional Planning and the Town, as well as residents of the targeted community. Mr. Dowling said that Dr. William Rohe of the UNC Department of City and Regional Planning had offered resources, including several graduate students enrolled in his class, who would survey the residents of the neighborhood in the next few months to help develop the action strategy. He said the data would be used to develop a comprehensive approach to revitalize the neighborhood, and the action strategy would be presented to the residents and the Council.
Council Member Bateman commented that an advisory group would also be working with Professor Rohe. She said Mr. Dowling worked very hard steering the proposal to the Council.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO ADOPT RESOLUTION 14. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION AUTHORIZING PARTICPATION BY THE TOWN OF CHAPEL HILL IN DEVELOPING AN ACTION STRATEGY FOR THE SYKES STREET AREA (2001-01-08/R-14)
WHEREAS, Orange Community Housing Corporation and EmPOWERment, Inc. have proposed a partnership among community organizations, neighborhood residents, the University of North Carolina Department of City and Regional Planning, and the Town of Chapel Hill to develop an Action Strategy for the Sykes Street area; and
WHEREAS, such a Strategy could help assist in carrying out the goals of the Town’s Community Development Program to revitalize the Northside neighborhood;
NOW, THEREFORE BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council joins with Orange Community Housing Corporation, EmPOWERment, Inc., the Community Land Trust in Orange County, neighborhood residents, and the University of North Carolina Department of City and Regional Planning class of Dr. William Rohe to develop an Action Strategy for the Sykes Street area;
BE IT FURTHER RESOLVED that the Council authorizes the participation of the Town in this effort, including the use of $500 in Community Development funds for class expenses related the project.
BE IT FURTHER RESOLVED that the Council authorizes the Town Manager to provide technical assistance and staff support to the project in an advisory capacity.
This the 8th day of January, 2001.
Mayor Waldorf thanked Mr. Dowling for all his hard work and efforts.
Item 12 – Orange County Master Aging Plan
Jerry Passmore, Director, Orange County Department of Aging, presented the document proposed by the Orange County Commissioners to the Council to get its input and support before the Commissioners adopted the Master Aging Plan.
Florence Soltys, Chair, Master Aging Plan Task Force, presented some demographics:
Need for Orange County Strategic Aging Plan 1996-2020
· 131.6% increase in over 65
· 9308 (1995) – 21,553 (2020)
· Rest of county will increase 38.1%
· Third highest in state
· NC Total over 65 will increase by 76.2% by 2020
The Master Aging Plan will address Race, Ethnicity, Functionality, Socioeconomic Status, Geography, and Gender.
Master Aging Plan 2000:
To maintain and improve independence, functionality, and quality of life of older residents as long as possible.
Focus is on continuum of care that promotes wellness, independence and functionality for as long as possible.
The plan will investigate the delivery of community-based services, in home care services, and institutional care, provision with attention to the to the education and support of caregivers.
Three areas of focus are:
The Well/Fit Older Adult, The Disabled/Moderately Impaired Older Adult, The Severely Impaired/Institutionalized Older Adults.
Develop the Committees.
Ms. Soltys summed up the plans for the aging and what the various task forces would be working for:
· Well-Fit Older Population
· Moderately Impaired Older Population
· Severely Disabled Older Population
· Baby Boomers: The Future Older Population
· Planning, Administration, and Coordination of Aging Services
Council Member Foy asked about the Transportation system being separated out from the budget. Ms. Soltys said this was the first time the Transportation Issues were being separated out for the budget, and the Committee wanted the transportation functions to work together.
Council Member Wiggins asked if the Senior Centers would still remain satellites. Ms. Soltys said there would be multi-purpose centers at the various centers.
The Council agreed to offer support to the County Commissioners for the Orange County Master Aging Plan.
Item 13 – Appointments:
Mayor Waldorf announced the appointment of Rex Tony McCall to the Historic District Commission.
Historic District Commission |
Council Members |
|||||||||||
Applicants |
Waldorf |
Bateman |
Brown |
Evans |
Foy |
Pavăo |
Strom |
Ward |
Wiggins |
TOTAL |
||
|
Rex Tony McCall |
X |
X |
X |
X |
X |
X |
X |
X |
X |
9 |
||
Mayor Waldorf announced the appointment of Runyon Woods to the Southern Community Park Conceptual Plan Committee.
Southern Community Park Conceptual Plan Committee |
Council Members |
|||||||||||
Applicants |
Waldorf |
Bateman |
Brown |
Evans |
Foy |
Pavăo |
Strom |
Ward |
Wiggins |
TOTAL |
||
|
Eve Barkley |
||||||||||||
|
Keith Bartholomew |
||||||||||||
|
Lynne Bresler |
||||||||||||
|
Judy Crook |
||||||||||||
|
M.C. Flynn |
||||||||||||
|
Romeo Fontaine |
||||||||||||
|
Edward Holshouser |
||||||||||||
|
James McCallum |
||||||||||||
|
Gwynne Pomeroy |
||||||||||||
|
Karen Sapp |
||||||||||||
|
Pete Schwartz |
||||||||||||
|
William Sparrow |
||||||||||||
|
Matt Vizithum |
||||||||||||
|
Runyon Woods |
X |
X |
X |
X |
X |
X |
X |
X |
X |
9 |
||
The Council then voted to fill one vacancy on the Work Group to Study Traffic Management in the Glen Lennox, Little Creek, and Oaks I Neighborhoods. No candidate received the required five votes for appointment.
Work Group to Study Traffic Management in the Glen Lennox, Little Creek and Oaks I Neighborhoods |
Council Members |
|||||||||||
Applicants |
Waldorf |
Bateman |
Brown |
Evans |
Foy |
Pavăo |
Strom |
Ward |
Wiggins |
TOTAL |
||
|
Debbie Hill |
X |
X |
X |
3 |
||||||||
|
Peter Jolicoeur |
X |
X |
X |
X |
4 |
|||||||
|
Sarah McCorcle |
||||||||||||
|
Edward Rafferty |
X |
X |
2 |
|||||||||
COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER FOY, TO APPOINT PETER JOLICOEUR TO THE WORK GROUP TO STUDY TRAFFIC MANAGEMENT IN THE GLEN LENNOX, LITTLE CREEK AND OAKS I NEIGHBORHOODS. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 14 – Petitions
Mayor Waldorf presented a petition from the Annual Community Dinner Committee requesting $500 for the Community Dinner, which will be held on February 18.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER FOY, TO ADOPT RESOLUTION 16. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION AUTHORIZING A PERFORMANCE AGREEMENT WITH THE ORANGE COUNTY CULTURAL ARTS GROUP TO PROVIDE SUPPORT FOR THE ANNUAL COMMUNITY DINNER (2001-01-08/R-16)
WHEREAS, the Orange County Cultural Arts Group is seeking $500 in Town support for its Annual Community Dinner; and,
WHEREAS, the next Community Dinner will be held on February 18, 2001; and,
WHEREAS, the dinner promotes community interaction and understanding;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to enter into a performance agreement with the Orange County Cultural Arts Group to provide support for the Annual Community Dinner.
Mayor Waldorf and Council Member Bateman requested a change in the calendar schedule for the discussion of the budget from March 2 to another date. Mr. Horton said he would poll the Council for another date.
COUNCIL MEMBER BATEMAN MOVED, SECONDED BY COUNCIL MEMBER WARD, FOR A CHANGE IN THE MARCH 2, 2001 MEETING TO ANOTHER DATE. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 4h, Establishing Handicap Parking Space on Columbia Place East, was pulled by Council Member Bateman.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO ADOPT RESOLUTION 7. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
A RESOLUTION AMENDING THE 2000-2001 COUNCIL CALENDAR TO INCLUDE AN ADDITIONAL MEETING (2001-01-08/R-7)
WHEREAS, the Council has scheduled a meeting with the University on the Horace Williams Plan; and,
WHEREAS, the meeting has been scheduled for 7:00 p.m. on Monday, February 5, 2001, in the Council Chamber of Town Hall; and,
WHEREAS, the date of February 5, 2001, had not previously been scheduled as a meeting date;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby amends its 2000-2001 meeting calendar to add the meeting with the University at 7:00 p.m. on Monday, February 5, 2001, in the Council Chamber of Town Hall.
This the 8th day of January, 2001.
MAYOR PRO TEM PAVĂO MOVED, SECONDED BY COUNCIL MEMBER WARD, TO ADJOURN THE MEETING. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
The meeting was adjourned at 9:45 p.m.