SUMMARY MINUTES OF A BUSINESS MEETING

OF THE CHAPEL HILL TOWN COUNCIL

Monday, August, 27, 2001, at 7:00 p.m.

Mayor Rosemary Waldorf called the meeting to order at 7:00 p.m.

Council members present were Flicka Bateman, Joyce Brown, Pat Evans, Kevin Foy, Lee Pavão, Bill Strom, Jim Ward, and Edith Wiggins.

Staff members present were Town Manager Cal Horton, Assistant Town Managers Sonna Loewenthal and Florentine Miller, Town Attorney Ralph Karpinos, Housing Director Tina Vaughn, Planning Director Roger Waldon, Parks and Recreation Director Kathryn Spatz, Stormwater Engineer Fred Royal, Long Range Planning Coordinator Chris Berndt, and Town Clerk Joyce Smith.

Item 1 - Ceremonies:  None.

Item 2 - Public Hearings:  None.

Item 3 - Petitions by citizens and announcements by Council members.

Petitions by citizens on items not on the agenda.

Bonnie Welborn, representing Wachovia Bank, asked Council members to instruct the Town Manager to conduct a hearing before the Planning Board at its November 6^th meeting so that Wachovia may make its presentation to the Town Council on November 26^th.  Ms. Welborn noted that Wachovia had added a bioretention area and a class C buffer to its previous plan.  She said that Wachovia had also added a generous contribution to affordable housing and had requested a minimum of 25 parking spaces.

Ms. Welborn listed programs that Wachovia sponsors and noted that these benefit the community.  She said that Wachovia had received an "outstanding" OCC rating for the last four examination periods, and pointed out that this branch location would increase Wachovia Foundation funds to Orange County because these allocations are based on a city's "profitability contribution."  Ms. Welborn explained that Wachovia was ready to file its application.  She reiterated Wachovia's commitment to the Chapel Hill community.

Mayor Waldorf asked the Manager and Attorney to respond to this request for expedited review.  Mr. Cal Horton replied that the focus of the issue was narrow and that the staff could prepare an amendment to its former report if the Council directed them to consider this petition. 

Council Member Foy asked if this would result in an amendment to a Special Use Permit, and Mr. Horton replied that it would be a modification of an SUP, which would be the same process.  Council Member Foy asked how many parking spaces had been approved.  Mr. Horton replied that the Council had approved fourteen spaces.

Mayor Waldorf suggested that Wachovia's plans for Reinvestment Act loans in the community be added as Item E in Number 3, under the response to previous comments. 

Council Member Strom inquired about what the merger between Wachovia and First Union might mean to Chapel Hill.  Karen Litchfield, the Retail Banking Manager for Wachovia's eastern region, replied that those decisions would not be made until eighteen months to three years from now, when a full analysis would be conducted of its Chapel Hill branches.  She noted that the results would be based on customer preferences.

Council Member Brown asked why a bio-retention area had not been included in the previous plan.  Mr. Horton recommended that the Council consider this petition at its November 19^th meting and then make a decision on November 26^th.  

COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER WARD, TO INSTRUCT THE MANAGER TO ASK THE PLANNING BOARD TO CONDUCT A HEARING REGARDING WACHOVIA'S REQUEST AT ITS NOVEMBER 6^TH MEETING AND THAT IT COME BACK TO THE COUNCIL FOR CONSIDERATION ON NOVEMBER 26TH.  THE MOTION WAS ADOPTED (8-1), WITH COUNCIL MEMBER FOY VOTING NAY.

Announcements by Council members.

Council Member Bateman inquired about the status of the Schools Adequate Public Facilities Ordinance.  Mr. Karpinos stated that the task force working on it would meet the following morning and that the Schools and Land Use Council was scheduled to look at this issue early in September.

Mayor Waldorf stressed the importance of having this come back before the Council's turnover in membership.

Mayor pro tem Pavão explained that the task force's meeting had been scheduled for August but moved to September. 

Mayor Waldorf noted that since Council members could not be at the County Commissioners' meeting tonight, Alice Joyce, the Assistant to the Mayor, was making a statement on the Council's behalf.  Mayor Waldorf said that Ms. Joyce's statement would note that the Council had voted for an aquatics center, the Southern Community Park and Greenways funding, and that the Bond Task Force had recommended those.

Item 4 - Consent Agenda

COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER WARD, THAT ALL APPLICANTS TO THE WEAVER DAIRY ROAD COMMITTEE BE APPOINTED AND THAT THE TOWN CLERK ADVERTISE AND SOLICIT APPLICATIONS TO THE ECONOMIC DEVELOPMENT COMMISSION.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Council Member Bateman pulled 4d and 4e. 

Regarding 4m, Mayor Waldorf asked whether condemnation might be possible if the Town cannot reach a negotiated price.  Mr. Karpinos replied that it would be possible. 

Council Member Evans pulled 4f. 

MAYOR PRO TEM PAVÃO MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO ADOPT R-1 WITH D, E AND F REMOVED.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ADOPTING VARIOUS RESOLUTIONS AND ORDINANCES (2001-08-27/R-1)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following resolutions and ordinances as submitted by the Town Manager in regard to the following:

This the 27^th day of August, 2001.

A RESOLUTION NOMINATING APPLICANTS TO VARIOUS ADVISORY BOARDS AND COMMISSIONS (2001-08-27/R-2)

WHEREAS, the applications for service on an advisory board or commission or other committees listed below have been received; and

WHEREAS, the applicants have been determined by the Town Clerk to be eligible to serve;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the following names are placed in nomination to serve on an advisory board or commission:

Citizens Committee to Study Traffic Safety Issues on Weaver Dairy Road

William Burpitt

Paul Caldwell

Jim Call

Roberta Copeland

Janina DeMasi

Janis Dempsey

Marie Eldridge

Christine Grace

Nelson Henderson

Richard Henry

Harold Horne

Christine Khoury

Ruth Ledesma

Jenna McPhee

Marie Metcalf

Nick Nickerson

Stephen Pladna

Jeffrey Qualls

Cathy Riley

Cynthia Risku

William Rutala

Carolyn Schwarz

Herschel Slater

Paul Vancil

Lewis Woodham

Economic Development Commission

Michael Bryan

Dan Coleman

Jim Goldstein

Ruth Ledesma

Parks and Recreation Commission

Paul Caldwell

Elizabeth Preddy

This the 27^th day of August, 2001.

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2001 (2001-08-27/O-1)

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2001” as duly adopted on June 25, 2001 be and the same is hereby amended as follows:

ARTICLE I

                                                  Current                                                                       Revised

APPROPRIATIONS                  Budget                Increase           Decrease                  Budget

GENERAL FUND

      Planning                              965,275                  28,400                                         993,675

ARTICLE II

REVENUES

GENERAL FUND

    Grants                                  581,744                  23,400                                         605,144    

    Fund Balance                       800,000                    5,000                                         805,000 

This the 27^th day of August, 2001.

AN ORDINANCE MAKING A TECHNICAL CORRECTION TO SECTION 5-97 OF THE CODE OF ORDINANCES (2001-08-27/O-3)

BE IT ORDAINED by the Council of the Town of Chapel Hill as follows:

Section 1. Section 5-97, Paragraph (f) of the Town Code is hereby revised to read as follows:

“(f)  Pursuant to G.S. Section 160A-417 153A-357, no building permit shall be issued unless an erosion control plan has been approved, where such approval is required, for the site of the activity or a tract including the site of the activity.

Section 2.  This ordinance shall become effective upon adoption.

This the 27^th day of August, 2001. 

A RESOLUTION CREATING A CITIZENS COMMITTEE TO STUDY TRAFFIC SAFETY ISSUES ON WEAVER DAIRY ROAD (2001-08-27/R-5)

WHEREAS, on July 2, 2001, the Council approved the formation of a citizens committee to study traffic safety issues on Weaver Dairy Road; and

WHEREAS, advertisements for membership were placed in The Chapel Hill News on July 15, 22, and 29, and August 5, 12, and 19; and

WHEREAS, letters and applications inviting participation on this committee were mailed to 426 citizens;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby creates the Citizens Committee to Study Traffic Safety Issues on Weaver Dairy Road.

BE IT FURTHER RESOLVED that the Council sets the following charge for this Committee:

(1)        Identify, evaluate, and recommend traffic calming measures to be considered by the State for incorporation into the improvement plans for Weaver Dairy Road; and

(2)                Suggest short-term improvements (relating to the existing conditions on Weaver Dairy Road) that could be implemented in the interim before the State project is constructed.

BE IT FURTHER RESOLVED that the Council sets the membership of this Committee at 25, and accepts the recommendation of the Chapel Hill-Carrboro City Schools to appoint Steve Scroggs as its representative, and the recommendation of the University of North Carolina to appoint Charles Zegeer as its representative.

This the 27^th day of August, 2001.

A RESOLUTION AUTHORIZING CERTIFICATION OF FIREFIGHTERS (2001-08-27/R-7)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Mayor is hereby authorized to certify to the North Carolina Firefighters’ Pension Fund the roster of firefighters employed by the Town of Chapel Hill on June 30, 2001.

This the 27^th day of August, 2001.

AN ORDINANCE ESTABLISHING A POSITION CLASSIFICATION AND PAY PLAN AND LONGEVITY PLAN FOR EMPLOYEES OF THE TOWN OF CHAPEL HILL AND BONDS OF OFFICIALS BEGINNING NOVEMBER 1, 2001 (2001‑08-27/O‑4)

BE IT ORDAINED by the Council of the Town of Chapel Hill that the salaries, bonds, wages, weekly work hours, certain benefits, and the number of Officials and employees of the Town of Chapel Hill are hereby fixed as follows:

                                    SECTION I:  SCHEDULE OF SALARY GRADES

* Terms used in the salary schedule:  Hiring Rate is the minimum of the range, and is the salary at which most new hires should be paid.  Prob Step is the probationary salary which is paid upon successful completion of 6 months probation; the rate reflects a 6% increase over the hiring rate.  Steps are intermediate rates of pay between the hiring rate and the Job Rate; there is approximately 3.8%  between steps.  Movement from one step to the next is based on performance that meets standards.  Job Rate is approximately the mid-point of the salary range salary increases above this rate vary based on performance ratings of the employee.  Open Range is the range of salaries between the Job Rate and the maximum rate.  There are no designated salary rates or steps in the open range.  Maximum rate is the maximum that an employee within the salary grade would be paid.

Assignment of classes goes here – Excel chart

2^nd page assignment of classes goes here

SECTION IV: AUTHORIZED POSITIONS

A.        Bonded Positions                                                       Bond

     Director of Finance                                                       $200,000

          Other Employees (blanket)                                           $100,000

     B.        Elected and Appointed Officials

Position                                    No.

Mayor                                                           1                      $  17,772

Council Members                                           8                      $  10,633

Town Manager                                              1                      $121,000

Town Attorney                                               1                      $110,000

Assistant to the Mayor                                   1                      Grade 37  (part-time)

     C.        Full- and Part-Time Positions

Full-Time              Part-Time

Positions                                                        No.  Hrs.                      No.  Hrs.          Grade No.

TOWN MANAGER'S OFFICE

Assistant Town Manager                                2          **                     -           -                       53

Assistant to the Manager                                1          *                      -           -                       40

Executive Assistant                             1          37.5                 -           -                       33

Secretary/Receptionist                                    1          37.5                 -           -                       28

TOWN CLERK’S OFFICE

Town Clerk                                       1          *                      -           -                       45

Senior Administrative Technician        1          37.5                 -           -                       30

Administrative Technician                   1          37.5                 -           -                       29

Administrative Clerk                           1          37.5                 -           -                       28

TOWN ATTORNEY'S OFFICE

Executive Assistant                             1          37.5                 -           -                       33

HUMAN RESOURCES (PERSONNEL)

Human Resources Director                 1          *                      -           -                       49

Assistant HR Director                                    1          37.5                 -           -                       41

Empl. Relations and Training  Coord.  1          37.5                 -           -                       39

Employment Coordinator                   1          37.5                 -           -                       39

Occupational Health and Safety Officer          -           -                       1          20                    39

Human Resources Specialist               1          37.5                 -           -                       33

Human Resources Assistant                1          37.5                 -           -                       29

Administrative Clerk                                  1          37.5                 -           -                       28

                                                                 Full-time                       Part-time                                                                                                                                                                                              Full-Time          Part-Time

Position                                                          No.  Hrs.                      No.  Hrs.            Grade No.

FINANCE

Finance Director                                            1          *                      -           -                       49

Purchasing & Contracts Manager       1          37.5                 -           -                       39

Buyer                                                 1          37.5                 -           -                       35

Purchasing Technician                                    -           -                       1          20                    29

Assistant Finance Director                  1          37.5                 -           -                       44

Accounting Services Manager                        1          37.5                 -           -                       40

Accountant                                        1          37.5                 -           -                       35

Payroll Supervisor                              -           -                       1          30                    35

Accountant – Housing                                    1          37.5                 -           -                       35

Revenue Collector                              1          37.5                 -           -                       34

Payroll Technician                         1          37.5                 -           -                       31

Accounts Payable Technician             1          37.5                 -           -                       31

Accounting Clerk                                           -           -                       1          20                    28

Office Assistant                                              -           -                       1          20                    27

Information Systems

Information Technology Manager       1          37.5                 -           -                       41

Information Technology Analyst ^[1]       3          37.5                 -           -                       37-39

PLANNING

Planning Director                                           1          *                      -           -                       51

Planning Coordinator [2]                                   2          37.5                 -           -                       41-42

Planner [3]                                                        8          37.5                 1          20                    35-39

Planning Graphics Specialist [4]             1          37.5                 -           -                       33-35

Office Manager                                              1          37.5                 -           -                       33

Planning Technician [5]                          1          37.5                 -           -                       30-32

Administrative Secretary                     1          37.5                 -           -                       29

Full-Time              Part-Time

     Position                                                            No.  Hrs.                      No.  Hrs.            Grade No.

INSPECTIONS

Inspections Director                           1          *                      -           -                       48

Assistant Director                               1          37.5                 -           -                       40

Zoning Enforcement Officer[6]               1          37.5                 -           -                       33-35

Inspector       [7]                                               5          37.5                 -           -                       33-35

Permits Technician [8]                           1          37.5                 -           -                       29-31

ENGINEERING

Engineering Director                           1          *                      -           -                       49

Engineer         [9]                                               2          37.5                 -           -                       41-43

Engineering Coordinator                                 2          37.5                 -           -                       39

Surveyor/Project Coordinator                        1          37.5                 -           -                       38

Engineering Design Specialist              1          37.5                 -           -                       37

Engineering Inspector [10]                                  2          37.5                 -           -                       34-35

GIS Technician [11]                               1          37.5                 -           -                       31-33

Engineering Technician           [12]                      2          37.5                 -           -                       29-31

Engineering Drafting Specialist            [13]          -           -                       -           -                       29-31

Administrative Assistant                                  1          37.5                 -           -                       31

PUBLIC WORKS

Management and Support Services Division

Public Works Director                                   1          *                      -           -                       51

Administrative Analyst                                    1          40                    -           -                       40

Landscape Architect/Urban Forester         1          40                    -           -                       39

Landscape Architect                          1          37.5                 -           -                       35

Office Manager                                              1          37.5                 -           -                       33

Accounting Technician                                    1          37.5                 -           -                       29

Administrative Secretary                                 1          37.5                 -           -                       29

Full-Time                      Part-Time

     Position                                                            No.  Hrs.                      No.  Hrs.             Grade No.

PUBLIC WORKS, continued 

Field Operations Division:

                    Traffic

Traffic Program Supervisor                 1          40                    -           -                       39

Traffic Technician [14]                           5          40                    -           -                       29-35

                 Construction

Construction Supervisor                                 1          40                    -           -                       37

Construction Crew Supervisor                        2          40                    -           -                       33

Construction Worker *                                  9          40                    -           -                       25-30

Streets

Field Operations Supt.                                   1          40                    -           -                       41

Streets Supervisor                              1          40                    -           -                       37

Streets Inspector                                            1          40                    -           -                       33

Streets Crew Supervisor                                1          40                    -           -                       32

Construction Worker *                                  11        40                    -           -                       25-30

                 Right-of-way/Drainage

Drainage Maintenance  Supervisor      1          40                    -           -                       37

Arborist                                                         1          40                    -           -                       33

Drainage Crew Supervisor                 1          40                    -           -                       32

St. Clean. & Construction Crew Supv.           1          40                    -           -                       31

Construction Worker  *                              7          40                    -           -                       25-30

Assistant Arborist                          1          40                    -           -                       29

Internal Services Division:

Internal Services Superintendent                     1          40                    -           -                       41

Administrative Analyst                                    1          40                    -           -                       40

          Fleet Maintenance

Fleet Supervisor                                            1          40                    -           -                       37

Mechanic Supervisor                          1          40                    -           -                       35

Mechanic [15]                                       5          40                    -           -                       31-32

Parts Manager                                           1          40                    -           -                       32

Full-Time              Part-Time

Position                                                     No.  Hrs.                      No.  Hrs.             Grade No.

          Building Maintenance

Buildings Program Supervisor             1          40                    -           -                       37       

Maintenance Mechanic           [16]                      6          40                    -           -                       29-33

Maintenance Operations Specialist     1          40                    -           -                       31

Landscape Division:

Landscape Operations Superintendent       1          40                    -           -                       40

Landscape Supervisor II                                1          40                    -           -                       35

Landscape Supervisor I                                  2          40                    -           -                       33

Horticulturist                                      2          40                    -           -                       30

Groundskeeper [17]                                           16        40                    -           -                       26-29

Solid Waste Services

Solid Waste Services Superintendent  1          40                    -           -                       40

Occupational Health and Safety Officer          -           -                       1          20                    39[18]

Solid Waste Services Supervisor               2          40                    -           -                       35

Solid Waste Inspector                                    1          40                    -           -                       31

Solid Waste Equipment Oper. III   6          40                    -           -                       30

Solid Waste Equipment Oper. II                     10        40                    -           -                       29

Solid Waste Equipment Oper. I                      4          40                    -           -                       27

Refuse Collector                                            14        40                    -           -                       26

POLICE

Support Services

Police Chief                                       1          *                      -           -                       51

Police Major                                      1          40                    -           -                       45

Police Attorney                                              1          40                    -           -                       43

Administrative Services Supv.             1          37.5                 -           -                       40

Police Analyst                                                1          37.5                 -           -                       40

Police Lieutenant                                            1          40                    -           -                       40

Crime Prevention Officer [19]                1          42                    -           -                       38

Crisis Unit Supervisor                         1          37.5                 -           -                       40

Crisis Counselor                                             3          37.5                 -           -                       38

Human Services Coordinator              1          37.5                 -           -                       37

Full-Time              Part-Time

Position                                                     No.  Hrs.                      No.  Hrs.             Grade No.

Alternative Sentencing Coord.                        1          37.5                 -           -                       37

Resident Activities Coordinator                  1          37.5                 -           -                       33

Records Supervisor                            1          37.5                 -           -                       33

Administrative Assistant                             1          37.5                 -           -                       31

Alternative Sentencing Assistant                      2          37.5                 -           -                       31

Customer Service Technician              4          38.5                 -           -                       29

Records Technician                            2          37.5                 -           -                       28

Patrol Division:

Police Captain                                                1          40                    -           -                       43

Police Lieutenant                                            5          42                    -           -                       40

Police Sergeant                                              9          42                    -           -                       38

Police Officer [20]                                             80        42                    -           -                       32-35

Investigations Division:

Police Captain                                                1          40                    -           -                       43

Police Lieutenant                                            2          42                    -           -                       40

Forensic and Evidence Specialist        1          37.5                 -           -                       40

Police Officer                                                 11        42                    -           -                       32-35

Administrative Secretary                                 1          37.5                 -           -                       29

FIRE

Administration Division

Fire Chief                                                  1          *                      -           -                       49

Deputy Fire Chief                               1          40                    -           -                       43

Asst. Fire Chief                                              1          40                    -           -                       40

Administrative Assistant                                  1          37.5                 -           -                       31

Emergency Operations Division

Battalion Chief                                               3          56                    -           -                       40

Fire Captain                                       15        56                    -           -                       38

Fire Equip. Oper./Firefighter [21]                       48        56                    -           -                       31-34

Life Safety Division:

Deputy Fire Chief / Fire Marshall        1          40                    -           -                       43

Fire Captain / Asst. Fire Marshall       2          40                    -           -                       38

Full-Time              Part-Time

     Position                                                            No.  Hrs.                      No.  Hrs.             Grade No.

PARKS AND RECREATION  

Administration:

Parks and Recreation Director                        1          *                      -           -                       48

Recreation Planner/Program Admin    1          37.5                 -           -                       40

Office Manager                                              1          40                    -           -                       33

Administrative Secretary                                 1          37.5                 -           -                       29

Office Assistant                                              -           -                       1          20                    27

Maintenance Assistant                                    1          40                    -             -                     25

General Recreation

Recreation Supervisor [22]                                 4          37.5/40            -           -                       37

Recreation Specialist [23]                                   2          37.5                 4          20/25               31-33

Asst. Recreation Center Superv.                     2          40                    -           -                       33

Lifeguard                                                       1          40                    -           -                       27

Recreation Assistant                                  3          37.5                 1         20                     27

LIBRARY

Library Director                                             1          *                      -           -                       48

Head of Public Services/Asst. Director           1          37.5                 -           -                       40

Librarian Supervisor [24]                                   2          37.5                 1          30                    39

Librarian [25]                                         -           -                       2          30                    37

Circulation Supervisor                               2          37.5                 -           -                       35

Office Manager                                              1          37.5                 -           -                       33

Library Assistant I-III    [26]             7          37.5                 15        20 -25              28-31

Materials Processor                                   1          37.5                 3          20-25               29

Full-Time                      Part-Time

     Position                                                            No.  Hrs.                      No.  Hrs.             Grade No.

HOUSING

Housing Director                                            1          *                      -           -                       48

Asst. Housing Director                                   1          37.5                 -           -                       41

Housing Officer II                              1          37.5                 -           -                       33

Resident Services Officer                   1          37.5                 -           -                       33

Administrative Assistant                                  1          37.5                 -           -                       31

Housing Officer I                                            1          37.5                 -           -                       31

Maintenance Division

Housing Maint. Program Supt             1          40                    -           -                       38

Maintenance Mechanic [27]                   7          40                    -           -                       29-33

Administrative Clerk                           1          37.5                 -           -                       28

Maintenance Repair Worker              2          40                    -           -                       28

TRANSPORTATION

Parking

     Parking Services Superintendent                       1          40                    -           -                       39

     Assistant Parking Superintendent           1          37.5                 -           -                       33

Parking Services Supervisor               1          37.5                 -           -                       31

Parking Enforcement Officer               3          37.5                 -           -                       28

Records Technician                            1          37.5                 -           -                       28

     Senior Parking Lot Attendant                1          37.5                -           -                       28

     Parking Lot Attendant                           4          37.5                 -           -                       27       

Administration Division:

Transportation Director                                  1          *                      -           -                       49

Admin Analyst/Asst Transit Dir.                      1          37.5                 -           -                       41

Grants Coordinator                            1          37.5                 -           -                       37

Administrative Secretary                                 1          37.5                 -           -                       29

Transit Operations Division:

Transit Operations Superintendent      1          40                    -           -                       40

Asst. Transit  Operations Supt.                       1          40                    -           -                       37

Transit Supervisor                              5          40                    -           -                       33

Transit Dispatcher                              4          40                    1          varies               32

Transit Operations Support Specialist1          37.5                 -           -                       31

Full-Time              Part-Time

Position                                                     No.  Hrs.                      No.  Hrs.             Grade No.

TRANSPORTATION continued

Transit Oper III (EZ Rider)                7          40                    2          -                       30

Transit Operator II                             77 [28]     37.5‑40            21        varies               29        Transit Oper I (Shared Ride )                    3          37.5-40            5          varies               27

Equipment Maintenance:

Transit Maintenance Supt.                  1          40                    -           -                       39

Mechanic Supervisor                          2          40                    -           -                       35

Senior Mechanic                                            1          40                    -           -                       33

Mechanic [29]                                              6          40                    -           -                       31-32

Parts Manager                                               1          40                    -           -                       32

Bus Service Technician                                   1          40                    -           -                       29

     Service Attendant                                             6          40                    -           -                       27

D:  Specific Contract Classifications *

General                                                            No.                  Hrs.                        Salary

Transit Operator                                               varies               avg 6‑40                Grade 27-29

Equipment Operator                                         2                      varies                     Grade 27-30

Mosquito Control Officer                                  1                      seasonal                 from $8.50 - $12.50

Reserve Police Officer                          varies               8-10 month                  from $15-17 /hr.

Library Assistant I                                            5                      10-15                     Grade 28

Library Assistant II (summer months)    2                      20                                Grade 29

Library Assistant I  (summer months)    2                      20                                Grade 28

Library Aide (summer months)              2                      20                                from $8.36 - $11.08

Library Page                                                     varies               10‑20                     from $6.25

Maintenance Aide I                                          varies               40                          from $9.00

Parking Attendant                                             varies               less than 20            Grade 27

Security Patrol Monitor                         varies               varies                           from $8.00 - $12.00/hr.

School Crossing Guard                         5                      3/day                            from $8.00 - $12.00/hr.

Student Intern                                                   varies               varies                     from $5.75- $17.00/hr.

Legal Assistant                                     1                      10                                Grade 40

Relief Crisis Counselor                          varies               25-50/mo.                    from $16.00/hr.

Parks and Recreation

Recreation Program Assistant                           varies               20‑40                     from $6.00-15.00/hr.

Class Instructor                                                varies               varies                     from $6.00 - $15.00/hr.

Athletic Supervisor                                           varies               varies                     from $6.00 - $10.00/hr.

Game Official                                                   varies               varies                     from $7.00 - $16.00/game

Gym/Center Supervisor (MAE)                        varies               varies                     from $6.25/hr.

Scorer-Timer                                                    varies               varies                     from $5.75 - $10.00/game

Aquatic Specialist                                             varies               varies                     from $7.00 - $13.00/hr.

Desk Attendant                                                varies               varies                     from $9.00/hr.

Cashier (summer)                                             3                      10-40                     from $6.00/hr.

Climbing Wall Attendant                                   varies               varies                     from $7.00/hr.

Climbing Wall Supervisor                                  varies               varies                     from $8.50/hr.

Activity Specialist (6-8 summer weeks)25                    varies                           from $7.00 – $9.50/hr.

Activity Director  /Asst. Director                       5                      varies                     from $8.00 - $12.00/hr.

*Other titles and salaries, including those of regular classifications may be used for contract positions on a temporary basis, as approved by the Manager, and additional numbers of positions may be employed where authorized by the Manager.

                                                   SECTION V: GENERAL PROVISIONS

All Town employees shall be paid bi-weekly or weekly.  The Finance Director shall issue warrants for payments of all claim for compensation when approved by the Town Manager and within the appropriation, and shall issue warrants bi-weekly for payments of compensation of members of the Council and the Mayor upon certification of the correctness of the amounts.

                                             SECTION VI : OVERTIME COMPENSATION

The Town complies with the Fair Labor Standards Act (FLSA) provisions governing overtime compensation for eligible employees.

The Manager, following FLSA regulations, shall determine which jobs are "non-exempt" and are therefore subject to the Act in areas such as hours of work and work periods, rates of overtime compensation, and other provisions.  Non-exempt employees will be paid at a straight time rate for hours up to the FLSA established limit for their position (usually 40 hours in a 7 day period); hours worked beyond the FLSA established limit will be paid at the appropriate overtime rate.  In determining eligibility for overtime in a work period, only hours actually worked shall be considered.

Whenever practicable, departments will schedule time off on an hour-for-hour basis within the applicable work period for non-exempt employees, instead of paying overtime.  When time off within the work period cannot be granted, overtime worked will be paid in accordance with the Fair Labor Standards Act.  However, in accordance with FLSA and when approved in advance by the Manager, non-exempt employees may be allowed to accrue compensatory time in lieu of being paid overtime.  This compensatory time must be accrued as an hour-and-a-half off for every hour of overtime worked.

Employees in positions determined to be "exempt" from the Fair Labor Standards Act (as Executive, Administrative, or Professional staff) will not normally receive pay for hours worked in excess of their normal work periods.  These employees may be granted compensatory leave by their department heads where the convenience of the department allows.  However, where authorized by the Town Manager and where the Town receives reimbursement from other agencies which could be used for payment for hours worked by exempt employees, these employees may elect to receive pay or be granted compensatory leave for hours worked in excess of their normal work periods.

                                                         SECTION VII: CALLBACK PAY

Employees in classes eligible for overtime compensation whose supervisors require them, because of emergencies, to report to work at times which are not merely an extension of their normal work days will be paid for a minimum of two hours of work, even if their actual work time was shorter.  Extensions of employees' normal work days, either by their being required to report early or by their being required to work beyond their normal quitting times, shall be covered by the overtime/compensatory leave provisions of Section VI of this ordinance.

SECTION VIII:  ON-CALL PAY

Employees who are required by their departments to be on-call for a designated period of time in order to respond to after-hour emergencies will be compensated at a rate of $.90 (90 cents) per hour for each hour of off-duty/on-call time.  If employees are required to report to work following a callback, the provisions of Section VII, Callback Pay, shall apply.

                                                         SECTION IX: LONGEVITY PAY

The Town will recognize the length of service of its full-time employees with a longevity payment, effective in December.  Payment shall be based on the following schedule:

       At least 5 years, not more than 10 years of service                         $   500

       At least 10 years, not more than 15 years of service                       $   650

       At least 15 years, not more than 20 years of service                       $   800

       At least 20, not more than 25 years of service                               $1,000

       At least 25 or more years of service                                               $1,200

Part-time employees' payments will be prorated based on their hours of work, as specified in policies approved by the Manager.

An employee's eligibility for longevity pay will be based on his/her total Town service as of December 1 of each year.

                                                         SECTION X: 401(K) PROGRAM

The Town will contribute 5% of gross salary for full- and part-time employees to an account with the State of North Carolina's 401(K) (tax deferred savings) program, coincident with that employee's membership in the NC Local Government Employees’ Retirement System.

SECTION XI: EFFECTIVE DATE

This Ordinance is effective November 1, 2001

This the 27^th day of August, 2001.

A RESOLUTION APPROVING A PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION (2001-08-27/R-8)

WHEREAS, the U.S. Department of Housing and Urban Development requires the submission of a Public Housing Assessment System (PHAS) Management Operations Certification; and

WHEREAS, the Department of Housing and Urban Development requires that the Council of the Town of Chapel Hill approve a Certification for fiscal year ending June 30, 2001;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council approves the Public Housing Assessment System (PHAS) Management Operations Certification, as submitted to the Council on August 27, 2001.

This the 27^th day of August, 2001.

A RESOLUTION AUTHORIZING THE MANAGER TO SIGN A NORTH CAROLINA FLOOD MITIGATION ASSISTANCE GRANT AGREEMENT BETWEEN THE STATE OF NORTH CAROLINA, THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY, THE DIVISION OF EMERGENCY MANAGEMENT AND THE TOWN OF CHAPEL HILL FOR PURCHASE OF PROPERTY AT DICKERSON COURT (2001-08-27/R-9)

WHEREAS, Chapel Hill voters authorized the expenditure of $3,000,000 in Open Space bonds in 1996; and

WHEREAS, the Federal Emergency Management Agency provides Flood Mitigation Assistance Grants to communities for the purchase flood prone properties; and

WHEREAS, land purchased using Flood Mitigation Assistance Grant funds must revert to open space; and

WHEREAS, three properties on Dickerson Court, adjacent to Bolin Creek near East Franklin Street in Chapel Hill, have been approved for purchase and demolition by NC Division of Emergency Management and the Federal Emergency Management Agency; and

WHEREAS, the Dickerson Court area would benefit the Town as open space and greenway corridor.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Manager is authorized to sign a North Carolina Flood Mitigation Grant Agreement between the North Carolina Division of Emergency Management and the Town of Chapel Hill for the purchase and demolition of 106, 107, & 108/109 Dickerson Court, using 1996 Open Space bond funds for the 25% local match.

BE IT FURTHER RESOLVED that the Manager is authorized to purchase the property at 106, 107 & 108/109 Dickerson Court.

This is the 27^th day of August, 2001.

Regarding 4e, Flat Rent, Council Member Bateman asked the staff to explain its recommendation.  Public Housing Director Tina Vaughn handed out a proposed Flat Rent schedule that is in accordance with the Housing Act of 1998, which she said requires that public housing families be given a choice of paying rent based on 30% of their income or paying rent based on the fair market value of their apartment if it were on the private market.  Ms. Vaughn said that the new Flat Rate schedule would become effective on September 1^st if the Town Council agreed with the recommendations. 

Council Member Foy asked if HUD cares what rents the Town assigns.  Ms. Vaughn replied that HUD does care, and Mr. Horton added that rates must be determined in accordance with methodology specified by HUD.

 Council Member Wiggins determined from Ms. Vaughn that Flat Rents would meet Public Housing's operating budget and would not run so low that the Town would run a deficit in its operation of public housing. 

Council Member Evans determined that rents would not increase because renters' salaries increased. 

Council Member Strom called flat rents an important reform, and read from the packet that the intent was to provide or create an incentive that would encourage increases in incomes and economic independence.  Noting that the difference between current rents and flat rates ranges from $47 to $154 per month, he expressed strong support for the proposal. 

Council Member Wiggins determined that the flat rate would only benefit five families at this time, but Ms. Vaughn explained that other qualified families might be discovered when they come in for their annual certification.  Mr. Horton noted that there are a small number of families that are at the income level that generates the higher rent.  He said that there still are many who are economically distressed and living in public housing because it is their only option. 

Joanne Shirer, representing the Residents' Council, noted that five families was not very many moving toward self-sufficiency and that $50 was not much difference between rents.  She also said that the comparison did not accurately consider amenities.

COUNCIL MEMBER WIGGINS MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO ADOPT R-3.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION APPROVING FLAT RENTS FOR THE PUBLIC HOUSING PROGRAM (2001-08-27/R-3)

WHEREAS, the U.S. Department of Housing and Urban Development requires that flat rents be established for public housing apartments in accordance with the Quality Housing and Work Responsibility Act of 1998; and

WHEREAS, the Quality Housing and Work Responsibility Act of 1998 requires that public housing residents be given a choice of either paying an income-based rent or a flat rent;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby approves the following flat rents for the public housing program. 

BE IT FURTHER RESOLVED that the Council hereby authorizes the Town Manager to review the flat rents annually and make necessary revisions based on changes in reasonable market values.

This the 27^th day of August, 2001.

Item 5 - Information Items

Council Member Brown pulled 5b and 5e.

Items 5, a, 5c, 5d, and 5f were accepted as presented, with no discussion.

Item 6 - Community Gym at Meadowmont Elementary School

Ms. Loewenthal reported that the Board of Education had directed that the Meadowmont Elementary School be designed with a community gym, which will cost $700-750,000 more than a multipurpose room, which is what is usually is attached to an elementary school.  She said that the recommendation was made on the assumption that the Town and the Board could agree by the end of September on an arrangement whereby the Town would pay two-thirds of the cost and the schools would get return on the value of their $250,000 investment.  Ms. Loewenthal suggested that half of the Town's share come from the Meadowmont developer, putting the development review fee money towards the gym rather than waving it as the County Commissioners had asked.  She proposed that the remaining $250,000 could be found in next year's Town budget.

Regarding the return in value to the schools, Ms. Loewenthal explained that the School Board had suggested that the Council reduce the cost of shared programs (such as school resources officers).  She pointed out, though, that the staff was recommending either paying back the $250,000 over a period of years or paying the full amount over two budget years, rather than connecting it with the resource officer program.

Ms. Loewenthal explained that the third and most highly recommended possibility was to assure the schools that they would have specified times in the new Homestead Park Aquatics Center for both high school teams to practice, even though this may lead to complaints of noise from those using the warm water pool.  She noted, though, that if the bond for the eight-lane pool is not approved then the staff would recommend paying the school system back at $50,000 a year for five years.  The time limit would be thirty years, Ms. Loewenthal said, with a good faith review after years ten and twenty years and a possible extension after thirty years. 

Council Member Bateman asked if using additional lanes would change the times that the teams would be using the pool.  Ms. Loewenthal replied that it would still be one hour before school and 2-1/2 hours after school, but that this could be changed if the Council wished to do so.

Rob Wilson, speaking on behalf of the YMCA swim team, agreed that swim teams make a lot of noise.  He disagreed, though, that this noise makes them incompatible with other groups using the pool, adding that much of this depends on design.  Mr. Wilson expressed concern that allocation of full-time space to the high schools was premature, too restrictive, and non-inclusive with regard to other swimming programs in the community.  He asked Council members to consider less restrictive language and to leave the actual specifics about dates and times to be resolved at a later date.

Mayor Waldorf asked for clarification of whether the new resolution states that the high school swim teams would use half of the lanes in the morning and the entire pool in the afternoons.  Ms. Loewenthal explained that the former resolution had stated that the teams would use the old community pool because it had been mistakenly thought that the two pools had an equal number of lanes.  But since the new pool would have two additional lanes, she said, the new proposal is that the teams practice there.

Mayor Waldorf warned against getting lost in the details to the detriment of this important agreement.

Mayor pro tem Pavão expressed delight that the school and Town had come this close to sharing facilities. 

MAYOR PRO TEM PAVÃAO MOVED R-10, SECONDED BY COUNCIL MEMBER EVANS.

Council Member Ward asked when the change in the high schools' use of the community center would begin.  Ms. Loewenthal replied that there had been no discussion of making any changes before the new pool opens.

Council Member Foy recommended paying the School Board back over a five-year period because the cost of running the pool has not yet been determined.

Council Member Bateman expressed reluctance to agree, saying she liked the idea of guaranteeing that swim teams would use the pool.  Even though it can be noisy, she said, other groups have coped with that in other communities.

Council Member Strom made a substitute motion to refer the item back to the staff for more information.  Council Member Bateman seconded. 

Council Member Brown supported the substitute motion.

Mayor Waldorf asked if the substitute motion implied that the Town was committed to building the gym.  Council Member Strom replied that he supported the concept and proposal but asked for more information.  Mayor Waldorf stressed that the reason this was on the agenda was that the Town Council had requested the gym.

Mayor pro tem Pavão noted that it would cost the Town much more than $750,000 to build a community gymnasium at a later date, based on the cost of the Northside Gym which was more than $1.5 million two years ago.  He said that he did not mind waiting as long as there would be a decision made by the time the architect needed an answer in September.  Mayor pro tem Pavão pointed out that this was merely an outline of what the Town would be discussing with the School Board.  He said that the Council should have confidence in the ability of its staff to negotiate a good deal for the Town. 

Council Member Wiggins asked the representative from the School System to comment.  Steve Scroggs said that the School Board had submitted its plans to the Town with a gymnasium included and that it was committed to putting up the funds to complete that gymnasium.  He stated that the swim team issue is important to the schools, and that the number of lanes is important as well.  Mr. Scroggs emphasized that the swim team season is only 16 weeks long, from November to February.   

Council Member Foy said that the Town Council was committed to the arrangement but was discussing the method of financing it, and expressed support for the substitute motion. 

Council Member Bateman agreed that the Council should go on record as supporting the agreement.

Council Member Strom pointed out that he was only suggesting more discussion of how this would be paid for, and restated the motion. 

Mayor Pro Tem Pavão withdrew his motion, noting that the substitute gives the Council flexibility.  Council Member Evans withdrew her second and Council Member Strom's motion became the main motion.

Mayor Waldorf stressed that the item must come back on September 10^th.

COUNCIL MEMBER STROM MOVED, SECONDED BY COUNCIL MEMBER BATEMAN, TO REFER THE ITEM BACK TO THE STAFF TO BRING ADDITIONAL OPTIONS ON METHODS OF COMPENSATING THE SCHOOL SYSTEM FOR THE CONSTRUCTION OF THE GYM, ADDITIONAL INFORMATION ABOUT THE CONFIGURATION OF THE LANES AT THE POOL AND THE POTENTIAL COMMUNITY GROUPS WHICH WILL USE IT, AND INFORMATION ABOUT A DIRECT ANNUAL PAYMENT ACCEPTABLE TO THE CHAPEL HILL/CARRBORO SCHOOL BOARD WHICH WOULD MEET THE TOWN'S COMMITMENT TO REIMBURSE THE SCHOOL SYSTEM FOR CONSTRUCTING THE GYMNASIUM AT MEADOWMONT.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

Item 7 - Water and Sewer Boundary Agreement

Long Range Planning Coordinator Chris Berndt explained that the Town Council had adopted the Water and Sewer Boundary Agreement in May of 2000, but that the County Commissioners had sent it back because other jurisdictions had made changes to it.  The revised agreement had gone to the Council on July 2^nd, she said, and the Council had raised questions regarding it.  Ms. Berndt displayed a 1997 map showing the Town's urban services area before the Comprehensive Plan was adopted and a map showing the Land Use Plan that the Council had adopted on May 8, 2000, on which the Town's urban services boundary had been changed.  She then showed the first map with the urban services boundary changes superimposed on it.

Ms. Berndt explained that Resolution 11a would approve the Water and Sewer Boundary Agreement and incorporate the new urban services area as shown on the map.  The other parties to the agreement would have to adopt the agreement again after seeing this change, she said. 

Resolution 11b would approve the agreement and allow all the parties to sign it now.  The Town could then ask for an amendment later on, Ms. Berndt said.   She recommended that the Council go ahead and clarify its intent.

COUNCIL MEMBER FOY MOVED, SECONDED BY COUNCIL MEMBER STROM, TO ADOPT R-11A.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ADOPTING THE WATER AND SEWER MANAGEMENT, PLANNING AND BOUNDARY AGREEMENT (2001-08-27/R-11a)

WHEREAS, Carrboro, Chapel Hill, Hillsborough, Orange County and OWASA have worked for a number of years toward developing a Water and Sewer Management, Planning and Boundary Agreement and have authorized signing the Agreement;

WHEREAS, the work of a task force created to recommend an agreement has been considered on several occasions by each of the governments that will become parties to the agreement; and

WHEREAS, each of the concerns of the governments has been addressed, to the extent possible, in the version of that agreement that is Exhibit A, the Water and Sewer Management, Planning and Boundary Agreement, as transmitted by the Board of County Commissioners in a letter dated April 18, 2001;

WHEREAS, on May 8, 2000, the Council adopted a 2000 Comprehensive Plan that reduced the Town’s Urban Services Area in the southern area;

WHEREAS, the Council desires that OWASA’s primary service area be congruent with the Town’s urban services area;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council approves the form and the substance of Exhibit A, the Water and Sewer Management, Planning and Boundary Agreement, as transmitted by the Board of County Commissioners in a letter dated April 18, 2001, with the exception that Appendix A contain the map dated April 17, 1997, rather than the map dated March 29, 2001, and that that map revised to include the urban services boundary illustrated on the Land Use Plan adopted by the Town Council on May 8, 2000.

This the 27th day of August, 2001.

Item 8 - Proposed Calendar for Council Meetings Through

December 2002, Including the 2002-2003 Budget Process

COUNCIL MEMBER STROM MOVED R-12 WITH THE REMOVAL OF JULY 8, 2002.

Council Member Evans asked if July 8^th could be left as a possibility since there might not be enough time to complete business.  Council Member Strom said that he would rather see the extra meeting added in August, and Council Member Evans agreed that one could always be added if necessary.

COUNCIL MEMBER FOY SECONDED THE MOTION.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION ADOPTING A CALENDAR OF COUNCIL MEETINGS THROUGH DECEMBER 2002  (2001-08-27/R-12)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following calendar of Council meetings.  Meetings will be at 7 p.m. unless otherwise noted.

Remainder of 2001

2002

This the 27^th day of August, 2001.

Item 9 - Report on Flooding at the Umstead Park Play Area

Parks and Recreation Department Director Kathryn Spatz explained that there had been three cases of flooding in the Umstead Park playground over the past ten years, and outlined three possible solutions: 

·        Move the playground to another location within the park

·        Move it to Southern Community Park

·        Move it to Cedar Falls Park

COUNCIL MEMBER WARD MOVED R-13b, adding that since the play structure was deficient in some ways it made more sense to move it out of the floodway but keep it in Umstead Park.

MAYOR PRO TEM PAVÃO SECONDED.

Council Member Brown asked if it would still be in the floodway when moved and asked the staff to address the issue of floodway mapping.  Mr. Horton replied that a flood would have to be greater than the worst we have had in 20 years to affect this area.  He added that the Town expects to have improved mapping of the flood areas, which will expand the limits of them, but there was no way yet of knowing if that would be the case in this area.

Council Member Bateman asked if the motion included poured surfacing.  Council Member Ward replied that this would be a matter of finances.  He suggested leaving that to the financial status of the Town, but added that it would be a better surface if the Town could afford it.  Mr. Horton stated that the staff would bring a proposal for financing and would include the cost of poured surface.

THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION REFERRING THE MANAGER’S RECOMMENDATION TO MOVE THE UMSTEAD PLAY STRUCTURE TO THE SOUTHERN COMMUNITY PARK TO THE SOUTHERN COMMUNITY PARK CONCEPTUAL PLAN COMMITTEE (2001-08-27/R 13a)

WHEREAS, the play structure at Umstead Park is located in the Bolin Creek floodplain and has been repeatedly damaged by flooding; and

WHEREAS, it would be in the best interest of the Town to relocate the structure out of the floodway; and

WHEREAS, the Town is currently preparing a conceptual plan report for the proposed Southern Community Park.

NOW, THEREFORE, BE IT RESOLVED by the Council that the proposal to relocate the Umstead Park play structure to the Southern Community Park be referred to the Southern Community Park Conceptual Plan Committee for possible inclusion in the Committee’s report.

BE IT FURTHER RESOLVED by the Council that the Manager is authorized to continue to operate the Umstead Park play structure in its current location until such time as the structure can be relocated.

This the 27^th day of August, 2001.

Item 10 - Appointments

Item 10a

Council Member Brown suggested that Council members be clear about what they want their representatives to say at the Greene Tract meeting.  She suggested postponing action on this item until the next meeting so that options could be proposed for delegates to take with them. 

Council Member Evans pointed out that giving the Town's representatives too many requirements might make it difficult for them to have the give and take necessary when cooperating with other municipalities. 

Mayor Waldorf pointed out that the resolution states that all three governing boards would adopt a formal resolution affirming the general proposed uses of property that they would be willing to consider.  She said that she read the resolution before the Council tonight as initiating the process and that Council members could do what Council Member Brown was recommending at the Council's next meeting.

Council Member Brown replied that she would prefer to postpone the vote for one more week.

Council Member Wiggins asked Council Member Brown if she was suggesting that delegates lobby for the Council's position rather than having the freedom to negotiate.  Council Member Brown said that the Town should work very hard to keep the tract as it is, in its natural state.

Council Member Wiggins asked Council Members Foy and Strom, the Council's delegates to the meeting, if they felt comfortable with Council Member Brown's proposal.  Council Member Foy replied he had assumed that the delegates would have the freedom to negotiate and that the Council would have to approve the result.

COUNCIL MEMBER BROWN MOVED TO POSTPONE THE VOTE UNTIL THE NEXT REGULAR MEETING WHERE COUNCIL MEMBERS WOULD PUT FORTH PROPOSALS FOR THE DELEGATES TO TAKE TO THE MEETING.  THE MOTION FAILED FOR LACK OF A SECOND.

Mayor Waldorf suggested passing the resolution before the Council tonight and adopting a resolution at the next meeting on what the Council wants its delegates to say about the proposed uses of the property.

COUNCIL MEMBER EVANS MOVED, SECONDED BY COUNCIL MEMBER WARD, TO ADOPT R-14.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION AFFIRMING A PROCESS FOR RESOLVING THE DISPOSITION OF THE REMAINING 109 ACRES OF THE GREENE TRACT (2001-08-27/R-14)

WHEREAS, Orange County and the Towns of Carrboro and Chapel Hill acquired the 169 acre property known as the Greene Tract in 1984 as an asset of the joint solid waste management system; and

WHEREAS, title to 60 acres of this property was deeded exclusively to Orange County in 2000 under provisions of the 1999 interlocal “Agreement for Solid Waste Management”; and

WHEREAS, under the same interlocal agreement the County and Towns agreed to bargain in good faith during the two year period following the effective date of the agreement to determine the ultimate use or disposition of the remaining 109 acres of the Greene Tract; and

WHEREAS, the end date of the “bargaining period” as defined in the agreement is April 17, 2002, the second anniversary of the date upon which the County assumed overall responsibility for solid waste management in Orange County;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby affirms that it will consider the following general uses of the Greene Tract: open space, affordable housing, school sites, and other non-solid waste public purposes.

BE IT FURTHER RESOLVED that the Council does hereby affirm the following points as the process to be pursued jointly with Orange County and the Town of Carrboro to resolve the disposition of the remaining 109 acres of the Greene Tract:

·        All three governing boards adopt a formal resolution affirming the general proposed uses of the property they would be willing to consider.

·        Consideration of uses should be based on the cultural and biological resources assessment reports that were produced regarding this property.

·        Jointly appoint a working group comprised of two elected officials from each of the three entities.

·        Each Manager assigns specific staff to support the work group in planning different options, consistent with the general direction from the three governing boards.

·        Hold a public forum on the general uses affirmed by the three governing boards during the early part of the process.

·        Consider the use of consultants to assist in developing a realistic site analysis and preliminary land use plan.

·        Refer the options developed to each of the three jurisdictions’ Planning Boards for comment.

·        Try to develop options that provide as much specificity as possible (e.g. roadbeds, utility lines, drainage, building footprints, buffers, etc.).

·        Target completion of the work group recommendations during September-October 2001.

·        Target reaching agreement among all three governing boards on the disposition of the remaining 109 acres between October-December 2001.

This the 27^th day of August, 2001.

Item 10b – Citizens Committee to Study Traffic Safety Issues on Weaver Dairy Road

By motion from Council Member Evans, seconded by Council Member Ward, all applicants to the Weaver Dairy Road Committee were appointed.

William Burpitt              Jenna McPhee

Paul Caldwell                           Marie Metcalf

Jim Call                                    Nick Nickerson

Roberta Copeland                    Stephen Pladna

Janina DeMasi                          Jeffrey Qualls

Janis Dempsey              Cathy Riley

Marie Eldridge              Cynthia Risku

Christine Grace             William Rutala

Nelson Henderson                    Carolyn Schwarz

Richard Henry                          Herschel Slater

Harold Horne                           Paul Vancil

Christine Khoury                      Lewis Woodham

Ruth Ledesma

Item 10c - Parks & Recreation Commission

Robert Broad was appointed.

Item 10d - Economic Development Commission

BY MOTION FROM COUNCIL MEMBER EVANS AND SECONDED BY COUNCIL MEMBER WARD, THE TOWN CLERK WILL ADVERTISE AND SOLICIT APPLICATIONS TO THE ECONOMIC DEVELOPMENT COMMISSION.  THE MOTION WAS ADOPTED BY CONSENSUS.

Item 10e

Mayor Waldorf explained that Council Members Foy and Strom had volunteered to be delegates to the Working Group for the Greene Tract.  She proposed that the Council approve them.

COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER EVANS, TO APPOINT COUNCIL MEMBERS FOY AND STROM AND ADOPT RESOLUTION R-15.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

A RESOLUTION APPOINTING TWO MEMBERS OF THE TOWN COUNCIL TO SERVE ON A WORKING GROUP TO DEVELOP RECOMMENDATIONS FOR THE ULTIMATE USES AND DISPOSITION OF THE REMAINING 109 ACRES OF THE GREENE TRACT (2001-08-27/R-15)

BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby appoints Kevin Foy and Bill Strom to serve as the Town’s representatives on a working group to develop recommendations for the ultimate uses and disposition of the remaining 109 acres of the Greene Tract.

This the 27^th day of August, 2001.

Item 10f - The Strategic Planning Task Force

Council Member Bateman volunteered to serve as the representative to this task force.  She was appointed by consensus of the Council.  

Item 11 - Petitions

11a (1).  By the Mayor and Council members.

Petition Regarding Buses and Advertisements (Council Member Brown).

Council Member Brown asked if the Town Council was interested in reconsidering the issue of advertising on buses, assuming that it included strong standards regarding appearance of the ads.  This could be a dedicated source of funding, she said, for alternative fueled vehicles.

Mayor pro tem Pavão expressed support for the idea, and Council Member Evans noted that previous research into the subject could be updated rather than a new report having to be done.

Mayor Waldorf pointed out that Council Member Brown's petition merely asks for the Manager to contact the Town's transit partners.  Mr. Horton stated that the Town could make this decision without such collaboration.  He suggested that the staff first bring a report to the Council.

Council Member Brown asked that the Manager merely update the previous material.

Council Member Ward encouraged the staff to get feedback from the Town's transit partners.  He also suggested looking at a broader range of funding targets in addition to alternative fuel vehicles.  Council Member Brown replied that she would consider alternatives but she stressed that the Town needed to expand its alternative fuel vehicle fleet as much and as quickly as possible.  She agreed with the recommendation to consult with the transit partners.

Council Member Ward requested information on available funding for these vehicles and on what portion of that the Town would have to come up with.

Council Member Strom requested more information on "alternative fuel vehicles," including what the program is in Town, what the cost/benefits of that program have been, and what the potential for expanding the program is.

Council Member Foy asked Council Member Brown what had persuaded her about the visual impact and standards, noting that last time the Council looked at this they had not been enthusiastic about advertising.  Council Member Brown said that she would show Council members some photos.

Mayor Waldorf explained that she would not vote for the proposal because the scope of the report had gotten too big and she thought that the ads were unattractive.

COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER FOY, TO REFER THE PETITION AND COUNCIL COMMENTS REGARDING BUSES AND ADVERTISING TO THE STAFF FOR A REPORT BACK IN LATE SEPTEMBER.  THE MOTION WAS ADOPTED (8-1) WITH MAYOR WALDORF VOTING NAY.

11a(2) Proposal for Cooperative Effort for Working on International Council for Local Environmental Initiatives (ICLEI) (Council Member Brown).

COUNCIL MEMBER BROWN MOVED, SECONDED BY MAYOR PRO TEM PAVÃO, TO REFER THE PETITION FROM ICLEI TO THE TOWN MANAGER.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

11a(3) Petition Requesting Change in October 1, 2001 Tentative Schedule to Vote on the University's Development Plan (Mayor Waldorf).

COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER FOY, TO RESCHEDULE THE OCTOBER 1^ST MEETING TO WEDNESDAY, OCTOBER 3^RD.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

11 b.   By the Manager and Attorney.

Public Works Facility.

COUNCIL MEMBER STROM, NOTING SHORTCOMINGS SUCH AS WATER AND SEWER IN THE TOWN'S POTENTIAL NEW SITE FOR ITS PUBLIC WORKS FACILITY, MOVED THAT THE COUNCIL SUGGEST A JOINT FACILITY AT THE HORACE WILLIAMS TRACT AND THAT UNC RESERVE 50-60 ACRES FOR THAT PURPOSE.  COUNCIL MEMBER FOY SECONDED.

Council Member Brown asked if there had been any indication of University interest in this.  Mayor Waldorf replied that the University had asked the Town to leave the location by Y2007, but had not been asked about an alternative site on Horace Williams or elsewhere.

Council Member Evans asked to add a transit facility to the request and Council Member Strom accepted that as a friendly amendment.

Council Member Brown asked how long the present lease had been in effect and when it would expire.  Mr. Horton replied that it had been in effect for 25 years and would expire on December 31, 2006.

COUNCIL MEMBER STROM MOVED, SECONDED BY COUNCIL MEMBER FOY, THAT THE COUNCIL AUTHORIZE THE MAYOR TO COMMUNICATE WITH THE CARRBORO BOARD OF ALDERMEN FOR THE PURPOSE OF DETERMINING WHETHER THE TOWN OF CARRBORO WOULD BE INTERESTED IN JOINING THE TOWN OF CHAPEL HILL IN REQUESTING THAT THE UNIVERSITY OF NORTH CAROLINA RESERVE 50-60 ACRES OF LAND AT THE HORACE WILLIAMS TRACT FOR DEVELOPMENT OF A JOINT PUBLIC WORKS FACILITY FOR USE BY THE TOWNS OF CHAPEL HILL AND CARRBORO AND THAT SUCH A SITE BE PROVIDED AT NOMINAL COST FOR A PERIOD OF NOT LESS THAN 50 YEARS, AS AMENDED BY COUNCIL MEMBER EVANS THAT THE SUGGESTION INCLUDE A TRANSIT FACILITY.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

State Funds.

COUNCIL MEMBER STROM MOVED, SECONDED BY MAYOR PRO TEM PAVÃO, TO ASK THE GENERAL ASSEMBLY TO RELEASE THE SCHEDULED INTANGIBLE REIMBURSEMENTS TO ALL MUNICIPALITIES AND TO REFRAIN FROM FURTHER CONSIDERATION OF ELIMINATING REIMBURSEMENTS THAT ARE SUPPOSED TO BE TRANSMITTED TO MUNICIPALITIES AND TO ELIMINATE UNREASONABLE TAX EXEMPTIONS, SOMETIMES REFERRED TO AS LOOPHOLES, AND TAKE OTHER NECESSARY ACTIONS TO RESOLVE THE STATE BUDGET IMPASSE WITHOUT ADVERSE IMPACTS ON MUNICIPALITIES. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).   

Item 12 - Reserved for Discussion of Consent Agenda Items

Item 4d - Council Member Bateman commented that $15,000 seems like a large amount to pay for a consultant.  Mr. Horton replied that it was consistent with what the Town pays other consultants. Council Member Bateman suggested considering alternative consultants in the future.

COUNCIL MEMBER WIGGINS MOVED, SECONDED BY COUNCIL MEMBER WARD, TO ADOPT O-2.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2001 (2001-08-27/O-2)

BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2001” as duly adopted on June 25, 2001 be and the same is hereby amended as follows:

ARTICLE I

  Current                                                                       Revised

APPROPRIATIONS                  Budget                Increase           Decrease                  Budget

GENERAL FUND

          Human Resources           525,850                  15,000                                         540,850

ARTICLE II

REVENUES

GENERAL FUND

               Fund Balance            805,000                                               15,000             820,000

This the 27^th day of August, 2001.

Item 4f - Council Member Evans stated she did not believe the Council should refer this to advisory boards.  She said a lot of work had gone into looking at the appointment process, and suggested that it not be referred.  Council Member Evans said it would just take up time, and if the boards wanted to consider it on their own they could.  But, she added, she did not believe that the Council should consider it further.

Mayor Waldorf agreed, stating that this had turned into something more than she had expected.  She said she had read the Council’s original motion from July 2, which did refer it to the advisory boards.  Council Member Evans noted that was why she had pulled it tonight, so that the Council could change that.

Mayor Waldorf said she would be in favor of passing it along to advisory boards, but if she were a member of an advisory board she would not know how to react.

Council Member Evans asked the Attorney how to proceed.  Mr. Karpinos suggested that not acting on R-4 would accomplish the same thing.

COUNCIL MEMBER EVANS MOVED THAT THE COUNCIL NOT ACT ON RESOLUTION R-4.  THERE WAS NO OBJECTION, AND THE MOTION WAS ADOPTED BY CONSENSUS.

Item 5b - Reuse of Containers for Prepared Foods.

COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER FOY, THAT THE COUNCIL REQUEST THAT THE TOWN ATTORNEY DRAFT A PROPOSED CHANGE TO THE STATE RULE REGARDING RE-USE OF FOOD CONTAINERS AND TO FOLLOW THE PROCESS WHICH HE OUTLINED IN THE MEMORANDUM, AGENDA ITEM 5B.   THE MOTION WAS ADOPTED (6-3) WITH MAYOR WALDORF AND COUNCIL MEMBERS EVANS AND WIGGINS VOTING NAY.

Council Member Wiggins remarked that she could not minimize the public health risk.  Council Member Brown said that she did not see a health risk associated with this.

Mayor Waldorf explained that the health risk had to do with the type of dispenser.

Council Member Foy said he had seconded the motion since it would only mean going to an advisory committee to explore the idea.

Item 5e - Report on Joint Purchasing Arrangements and Hiring Employee to study Energy Conservation.

Council Member Brown requested that the section on energy be revisited.  Council Member Evans recommended determining the most important services before hiring a new employee.  Council Member Brown noted that the employee's salary would come out of savings.  She added that she was merely trying to keep the issue alive.

COUNCIL MEMBER BROWN MOVED, SECONDED BY COUNCIL MEMBER WARD, TO HAVE THE ISSUE OF HIRING OF AN EMPLOYEE TO STUDY ENERGY CONSERVATION REMAIN ACTIVE. THE MOTION WAS ADOPTED (8-1) WITH COUNCIL MEMBER EVANS VOTING NAY.

Item 13 - Request for Closed Session to Discuss Property

Acquisition, Personnel, and Litigation Matters

COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER FOY, TO ENTER INTO CLOSED SESSION.  THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).

The meeting adjourned at 9:15 p.m.