SUMMARY MINUTES OF A BUSINESS MEETING
OF THE CHAPEL HILL TOWN COUNCIL
MONDAY, JUNE 26, 2006, AT 7:00 P.M.
Mayor Kevin Foy called the meeting to order at 7:00 p.m.
Council members present were Laurin Easthom, Sally Greene, Ed Harrison, Cam Hill, Mark Kleinschmidt, Bill Strom, Bill Thorpe, and Jim Ward.
Staff members present were Town Manager Cal Horton, Deputy Town Manager Florentine Miller, Assistant Town Manager Bruce Heflin, Town Attorney Ralph Karpinos, Town Information Officer Catherine Lazorko, Executive Assistant Carol Abernethy, Planning Director J. B. Culpepper, Finance Director Kay Johnson, Fire Chief Dan Jones, Police Chief Gregg Jarvies, Traffic Engineer Kumar Neppalli, Senior Transportation Planner David Bonk, Transportation Director Steve Spade, Engineering Director George Small, Inspections Director Lance Norris, Information Technology Director Bob Avery, Human Resources Director Pam Eastwood, Assistant Transportation Director Kurt Nufang, Assistant Human Resources Director Anissa Graham-Davis, Stormwater Management Engineer Sue Burke, Budget Analyst Aaron Gallagher, Engineering Design Specialist Mile Taylor, Accounting Services Manager Rhonda Sommer, Field Operations Superintendent Richard Terrell, Internal Services Superintendent Bill Terry, Public Arts Commission Executive Director Kate Flory, Mayoral Aide Adam Schaefer, and Town Clerk Sabrina Oliver.
Item 1 – Ceremonies
1a. Recognition of Service of Retiring Town Manager Cal Horton.
Mayor Foy noted that this was the last Council meeting for retiring Town Manager Cal Horton, whose retirement would be effective September 1, 2006. He noted that Mr. Horton had worked with four Mayors and 25 different Council members during his tenure. Mayor Foy said the Council had invited the former mayors to speak tonight, and they would begin with Jonathan Howes, who was mayor when Mr. Horton began his duties with the Town.
Mr. Howes said it had been his privilege to serve as mayor during Mr. Horton’s tenure. He provided some background on how Mr. Horton began his service with the Town as Director of Public Service in 1989 and was appointed as manager a year later, in June of 1990. Mr. Howes noted that Mr. Horton was ending his service as the longest serving manager in the Town’s history, and one of the longest serving in North Carolina and in the country.
Mr. Howes said none of the then-seated Council, or any Council since, had any regrets about hiring Mr. Horton. He said Mr. Horton personified the craft of Town Manager, noting he was a trusted advisor for the Council, an inspiring leader for the staff, and a voice of reason for the community. Mr. Howes said that mayors and managers had to have an open, close, and personal relationship. He said he had that kind of relationship with Mr. Horton, and it continued today.
Mr. Howes described how Mr. Horton had continued his public service by teaching and mentoring students in the Masters of Public Administration program at UNC. He said that Mr. Horton insisted that his students learn the Athenian Oath, which Mr. Horton described as timeless principles of citizenship that dated back over 2,000 years ago. Mr. Howes said he had heard Mr. Horton repeat this oath on a number of occasions:
“We will never bring disgrace on this our city by an act of dishonesty or cowardice. We will fight for the ideals and sacred things of the city both alone and with many. We will revere and obey the city's laws, and will do our best to incite a like reverence and respect in those above us who are prone to annul them or set them at naught. We will strive increasingly to quicken the public's sense of civic duty. Thus in all these ways we will transmit this city not less, but greater and more beautiful than it was transmitted to us."
Mr. Howes noted that Mr. Horton had upheld that oath in many different ways throughout his service to the Town. He said now that he was retiring, Mr. Horton could say in absolute truth that he was transmitting this city not less, but greater and more beautiful that it was transmitted to us and to him.
Mayor Foy noted that former Mayor Ken Broun was out of the country, but had asked former Council Member Art Werner to read a statement on his behalf.
Mr. Werner said that Mr. Broun’s remarks noted that this would end a remarkable era for the Town of Chapel Hill. He said this Town had been truly blessed by having at its helm the man who may be the best municipal manager in the country. He said he believed the all of the former mayors would agree.
Mr. Broun’s statement said that upon his election Mr. Horton had taken him under his wing and guided him through the many nuances of Town business, includng how to deal with the press. He said one of Mr. Horton’s strenghts was his thorough understanding of this form of government, and was at all times the ultimate professional. Mr. Broun’s letter highlighted Mr. Horton’s administrative skills and expertise, recognized throughout the State.
Mr. Werner said, speaking as a former Council member, said that Mr. Horton’s professionalism, honesty and competency were a pleasure, and he would be sorely missed.
Former Mayor Rosemary Waldorf said it was hard to summarize a career that had the depth of Mr. Horton’s, so her comments would be more anecdotal. She said over the years she had admired his style, noting he was always willing to help and able to inspire confidence. Ms. Waldorf stated that she had enjoyed Mr. Horton’s commitment to writing, noting he had recognized that sloppy writing was a result of slopping thinking and sloppy analysis and that had resulted in sloppy communication.
Ms. Waldorf praised Mr. Horton’s talent for choosing highly talented, highly ethical, and highly qualified employees. She said he hired employees who served as department heads of his close staff, and he picked people who had maturity and character, and they had served the Town well. Ms. Waldorf said one of the reasons those employees had been willing to work hard and work well under Mr. Horton was because of his commitment and workaholic hours and that he strove for excellence in his own performance.
Ms. Waldorf said Mr. Horton had Job-like patience, particualry with Council members. She said it had been mentioned that Mr. Horton was teaching at UNC, but she believed his greatest teaching achievement was with his work with mayors and Council members. Ms. Waldorf said his respect and affection for Town employees had always been profound and sincere, and he cared about them as individuals. She said he had steadfastedly sought for them good pay and good benefits.
Ms. Waldorf thanked Mr. Horton for his friendship, support, and honest advice, and for never letting his humanity be eclipsed by his professionalism.
Mayor Foy said he had always been impressed by how Mr. Horton had juggled the complexities of his job, noting he could transition without pause from discussing one issue to another with no problem. He said he could recall past traffic projections, and then immediatley discuss how much was spent on a greenway years ago. Mayor Foy said Mr. Horton really came to life when talking about the Town’s employees, and had always been their champion.
Mayor Foy said that Mr. Horton approached situations in a clear and methodical manner, and never shied way from difficult topics and situations. He said he believed that was because Mr. Horton was a man of integrity who believed strongly in high ethical standards that include being fair and being honest.
Mayor Foy said he would miss Mr. Horton’s wise counsel and his warm smile, and even his occasional scowl. He said he knew he spoke for the entire Council when he said they would miss him greatly, valued him as a friends and a colleague, and wished him the best.
Mayor Foy presented Mr. Horton’s wife, Ginger, with a bouquet of flowers from the Council. Mayor Foy presented Mr. Horton with a framed proclamation that summarized the Town’s thoughts and feelings about Mr. Horton. He highlighted certain portions of the proclamation, noting that the proclamation declared 2006 as W. Calvin Horton Year.
Mayor Foy said the Council wanted to give Mr. Horton and Ginger a great send-off, and so had pooled their resources for a weekend in Downtown Chapel Hill. He then listed the gifts: two nights, with breakfast, at the Franklin Hotel; dinner at Elaine’s; dinner at the Lantern; and lunch at Sutton’s.
Mr. Horton thanked all for their kind words, noting this was his last Council meeting. He said it felt like a special meeting, but then all Council meetings had held a special quality for him. Mr. Horton said this was live democracy at the highest level of performance and with the highest level of citizen engagement.
Mr. Horton praised his management staff and department heads, and said the Town owed thanks to an extraordinary group of Town employees who consistently delivered exceptional services to the community. He said it had been a privilege to be associated with such a hard working group of men and women, and he would always be in their debt. Mr. Horton said that many had assisted him throughout his career, especially his family. He spoke about his parents, brother, wife and children. Mr. Horton mentioned his four grandchildren, whom he said were his best reasons to retire.
Mr. Horton thanked the Council, both past and present, noting they had challenged him to do his very best work. He said he now extended a warm hand of friendship to the one who would take up this work, and he pledged to do his best to help him make the adjustment to his new duties as Town Manager.
1b. Presentation of Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Award.
Mayor Foy presented Finance Director Kay Johnson with the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Award plaque. He congratulated Ms. Johnson and her staff for their work, particularly in retaining the Town’s AAA bond rating.
2a. Continuation of Public Hearings on Consideration of Changing Downtown Service District Boundaries.
1. Extension of Downtown Service District Boundaries.
2. Reduction of the Downtown Service District Boundaries.
Finance Director Kay Johnson provided a brief overview of the purpose of the public hearing. She stated that the Manager’s recommendation was that the Council consider altering the district boundaries to add to the district all of the single lots which are now only partially included within the district, where the property is used for a single purpose
Ms. Johnson said the Manager’s preliminary recommendation at the May 22, 2006 hearing was to reduce the boundaries of the Downtown Service District to exclude the University property that was previously zoned TC-1, but now zoned OI-4. She said they believe the Council could make the determination that the University’s property facing Franklin Street remain in the Downtown Service District and that the buildings facing the campus behind the Franklin Street buildings be removed from the district.
MAYOR PRO TEM STROM MOVED, SECONDED BY COUNCIL MEMBER WARD, TO CLOSE THE PUBLIC HEARINGS. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
2b. Considerations of Resolutions to Change District Boundaries.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER KLEINSCHMIDT, ADOPTION OF RESOLUTIONS R-1a AND R-1b. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
3a(1). Request for Expedited Review of a Special Use Permit on North Carolina Botanical Garden Visitor Education Center.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER GREENE, TO RECEIVE AND REFER THE PETITION TO THE MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
3a(2). Chapel Hill Downtown Partnership Board of Directors regarding Reconsideration of a Giving Kiosk.
Liz Parham, executive director of the Chapel Hill Downtown Partnership, asked for the Council’s help in developing a process that would lead to the installation of a Giving Kiosk as soon as possible. She suggested a task force be formed to meet over the summer, to consist of representatives from the Downtown Partnership, the Town Council or Town staff members, and the Chapel Hill Public Arts Commission, as well as representatives from the kiosk recipient agencies, the downtown business community, and the University.
Ms. Parham said the proposed task force would develop a process for the kiosk to be brought back before the Council in September. She said the process would include advertising, artist selection and design, location of the Giving Kiosk, and community input.
Andrea Rohrbacher, chair of the Downtown Partnership, said her Board had discussed the Council’s previous decision and asks that the Council reconsider its decision. She said they would appreciate any initiatives to expedite this process and move it forward.
Council Member Kleinschmidt said he believed this was an acceptable way to proceed, but would first like to hear from the Public Arts Commission to determine if they were willing to proceed in this way. He said he would like whatever process was decided upon to become the model to be used in future private art in public spaces. Public Arts Commission Executive Director Kate Flory agreed that the Commission could participate in such a process, and would be happy to partner to come up with an interesting project for the Giving Kiosk.
Council Member Kleinschmidt agreed, adding that he believed Ms. Parham had presented a good option. He said he did not see a Giving Kiosk as just an economic development or social tool, but also something that public art could identify with as a means to enhance economic development objectives as well as addressing social issues. Council Member Kleinschmidt said that was an important role that public art could take in the community, and this was a good example of how those two things could merge. Council Member Kleinschmidt said the Town should take advantage of this opportunity and meet everyone’s interests.
Mayor Foy agreed, noting that was one of the things that the contextual master plan was attempting to address.
Council Member Harrison said it was worth taking the time to do this right, and this process looked like it would achieve that.
Council Member Greene agreed, noting is should lead to a good result. She said if this could be done quickly, even better.
COUNCIL MEMBER KLEINSCHMIDT MOVED, SECONDED BY COUNCIL MEMBER GREENE, TO ACCEPT AND ENDORSE THE PROCESS WITH THE DOWNTOWN PARTNERSHIP AND THE DOWNTOWN COMMISSION TO COME BACK TO THE COUNCIL IN SEPTEMBER. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
3a(3). Transportation Board regarding the Bicycle Sharrow Program.
MAYOR PRO TEM STROM MOVED, SECONDED BY COUNCIL MEMBER WARD, TO RECEIVE AND REFER THE PETITION TO THE MANAGER. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
3a(4). Transportation Board regarding the Long Range Transit Plan.
The Council agreed by consensus to refer the petition to the Manager to incorporate into the process.
3b. David Tuttle regarding the Pritchard Park Sewer Easement, Item #4g.
David Tuttle, a resident of Estes Drive, commented that the Pritchard Park sewer easement issue deserved more discussion and research before it was dedicated because of the impact it would have on the park. He said that was an important natural area, and he would not like to see this become a stream restoration. Mr. Tuttle pointed out that the resolution was inaccurate in that this would add 250 feet to the easement, and that was the area that was through a wetlands area. He also said there was concern about whether OWASA would agree to narrow the easement, even though it would be difficult. Mr. Tuttle commented on the impact to the trees and roots in the area, and said he still had not seen anything that determined whether or not the trail would be restored after construction.
Mr. Tuttle said this needed more discussion and attention before approval, since once it was done it could not be undone and the stream re-established.
3c. Announcements by Council Members.
3c(1). Council Member Easthom announced there was a bill before the General Assembly that would allow tree clearing within 500 feet of billboards, which had passed the House Transportation Committee and would be before the House Finance Committee soon. She urged the Council to contact representatives since the Council did not support this bill. Council Member Easthom displayed images that demonstrated the difference in the current clearing regulations as opposed to the proposed 500-foot clearance.
3c(2). Council Member Kleinschmidt commented that Gay Liberation had taken place 37 years ago on June 26. He also noted that three years ago in Texas it was decided that the government had no place in citizens’ bedrooms. Council Member Kleinschmidt remarked that he was proud of the stance the Town of Chapel Hill had taken regarding this issue.
3c(3). Council Member Thorpe noted he was dressed tonight in “Carolina” blue in support of the UNC Men’s Baseball Team.
Council Member Thorpe commented that he had asked Mr. Horton how many Council meetings he had attended throughout his career, and Mr. Horton had pulled a card out of his coat and proceeded to figure that out. He said that was an amazing feat, and another example of Mr. Horton’s sharp mind.
3c(4). Council Member Easthom noted that Mr. Horton’s final agenda packet of materials officially weighed seven pounds.
Council Member Harrison requested to comment on Item #4f, Report on Developing Public Information Signage Program and Improving Street Name and Directional/Informational Signs, and Item #4k, the Morgan Creek Conceptual Plan, as well as Item #4x, Award of Bid for the Booker Creek Linear Park Project.
Council Member Greene requested to comment on Item #4f and Item #4k.
Mayor pro tem Strom requested to comment on Item #4v Energy Bank Policies and Procedures, and Item #4x.
Council Member Ward requested to comment on Item #4g, Dedication of a Revised Sewer Easement within Pritchard Park to Orange Water and Sewer Authority.
Item #4f, Report on Developing Public Information Signage Program and Improving Street Name and Directional/Informational Signs.
Council Member Harrison asked how citizens would know they were entering a Town street. Mr. Horton replied that new street signs and replacement street signs would have the Town logo appearing on the sign.
Council Member Harrison said, regarding Items #4f and #4x, that both of these had been held up by floodplain maps, and he wanted to celebrate the progress to this point.
Council Member Greene said regarding Item #4f, the signs were a great idea but she was not excited by the samples provided on pages six and seven. She said the signs were not specific enough, and should state the situation, such as “Greenwood – Neighborhood Conservation District.”
Mayor pro tem Strom said that was a good point, that the signs should provide an explanation. He suggested that this item should be referred back to the Communications Committee.
Council Member Greene agreed, noting that signs should be placed when land was preserved as well, to provide some history.
COUNCIL MEMBER GREENE MOVED, SECONDED BY MAYOR PRO TEM STROM, THAT ITEM #4f BE REFERRED BACK TO THE COMMUNICATIONS COMMITTEE. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Council Member Greene noted that during discussions of the Morgan Creek plan there had been discussion about no bicycles in Merritt’s pasture. She said it should be left untouched, and wanted to make sure that was added. Council Member Greene also stated that there should be some signage noting that it had been dedicated to the Ruby and Eben Merritt family, and that should be done when the trail was completed.
Council Member Greene noted that the Plan would now make the rounds of the advisory boards, and wanted to make sure that this was included. Mr. Horton replied that the minutes of tonight’s meeting would reflect that request, and the minutes would be supplied to the advisory boards.
Item #4s, Protection of Trees on Private Property and Banning Clear Cutting.
Council Member Greene said this would be going to the Planning Board for discussion, and she wanted to offer a reminder that all of the information and requests regarding this subject was provided to the Board. Planning Director J. B. Culpepper agreed to do so.
Item #4v, Energy Bank Policies and Procedures, and #4x, Award of Bid for the Booker Creek Linear Park Project.
Mayor pro tem Strom commented that the SEE Committee had worked on this over the last year and we now had a policy in place. He said we were now ready to put move ahead and use the funds in the Energy Bank to achieve our energy and sustainability goals.
Item #4g, Dedication of a Revised Sewer Easement within Pritchard Park to Orange Water
and Sewer Authority.
Council Member Ward thanked Mr. Tuttle for his comments. He stated he wanted to make sure that the Town and OWASA did everything possible to meet the additional commitments by OWASA, noting it was a priority of the community and the Council. Council Member Ward said that good intentions did not make it through the process and that the areas where erosion fencing was needed would be monitored. He said he wanted to make sure that the clearing areas were cleared at a minimum, not the full 30 feet allowed.
MAYOR PRO TEM STROM MOVED, SECONDED BY COUNCIL MEMBER WARD, ADOPTION OF RESOLUTION R-2 WITH ITEM #4f REMOVED. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 5 – Information Reports
All information reports were accepted as presented by a consensus of the Council.
Item 6 – Appointment of Town Manager
Mayor Foy said that through the manager search process, Roger Stancil had been recommended for the manager’s position.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER KLEINSCHMIDT, TO APPOINT ROGER STANCIL AS TOWN MANAGER, EFFECTIVE SEPTEMBER 1, 2006. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 7 – Consideration of Items Regarding the 2006-2007 Budget
Mr. Horton commented that a resolution was provided that would allow the Council to act on all of the budget items with one motion. He noted that approval of the resolution would maintain the General Fund tax rate at its current level of 47.4 cents as well as maintain the Transportation Fund tax rate at its present rate of 4.8 cents, for a total of 52.2 cents. Mr. Horton said the Downtown Service District tax rate would be set at 9.0 cents. He said the staff recommendation was for approval of Resolution R-16.
COUNCIL MEMBER KLEINSCHMIDT MOVED, SECONDED BY MAYOR PRO TEM STROM, ADOPTION OF RESOLUTION R-16. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 8 – Chapel Hill-Carrboro-University of North Carolina at
Chapel Hill Long Range Transit Plan Request for Proposals
Senior Transportation Planner David Bonk briefly outlined the key points recommended in the Request for Qualifications. He said, upon the Council’s approval, they believed they could follow a rigorous schedule, with the ultimate goal of having the Plan underway by October and completed within nine months.
Council Member Easthom wanted to know if the Council was satisfied with the number of representatives proposed for the committee, whereby four were from UNC, two from Carrboro and two from Chapel Hill. She said that perhaps an additional Chapel Hill representative, or even two, should be added. Council Member Easthom said for the record, she served on the Public Transit Committee.
Mayor Foy said he had discussed this with the UNC Chancellor, and they had each proposed a different configuration for the Steering Committee. He noted it was the Council’s decision. Mayor Foy said the University took the position that they had agreed to the Transit Study and were doing it in good faith, mentioning that they had taken the 17,000 parking spaces “off the table.” Mayor Foy said the University wanted to have equal weighting between the University and Chapel Hill and Carrboro.
Mayor Foy said he did not believe that was not unreasonable given that the job of this Committee was not to develop the scope of work, but to make sure that a consultant was hired and that the work got done. He said his interest was in starting the process now. Mayor Foy said he believed in the interest of time, that the Town should move forward.
Mayor pro tem Strom said he looked at this study as being a useful tool as the Town was participating as regulators of Carolina North, that this study would be the study against which the Town measured the impacts on community infrastructure. He recommended being cautious about the makeup of the Steering Committee.
Mayor pro tem Strom said they already had a formula that they applied to general service within Chapel Hill Transit, so he was not as concerned about the number of persons serving on the Committee, but just as the Metropolitan Planning Organization had weighted voting, then they should apply a weighted voting formula at this Committee level so that their interests were represented in the same way that they were providing general service. Mayor pro tem Strom said he believed that was equitable.
Mayor Foy stated that the Council should hear and understand the University’s position, which was that they paid 57 percent of the operating budget for the transit system. He said they would also pay 60 percent of the local match for this study, and therefore they believed they were giving up something. Mayor Foy said the Town’s counterargument was that it brings far more to the table in its ability to receive federal funding, which the University could not do. He said nevertheless, it was important to understand the University’s position moving forward.
Council Member Thorpe asked for a more in-depth explanation of “weighted” voting. Mayor pro tem Strom said if there was not consensus, the different entities could have weighted voting based on the population formula.
Mr. Bonk explained that the population formula was applied to those services that were jointly paid for by the three partners, with the Town at 48 percent, the University at 36 percent, and Carrboro at 16 percent. He said the University’s thinking was that if you took away the federal and State funding and the small amount of revenue received, then the University’s total contribution was about 57 percent.
Mayor pro tem Strom said the federal funding along with the State funding was the cornerstone of transit funding. He said with this population formula that was applied to general service, if Carrboro and the University agreed on something the Town did not agree on, then the Town would be on the losing end. Mayor pro tem Strom said by agreeing to that formula it was a significant risk for the Town to take, so its agreement to that was a show of good faith.
Council Member Hill said the Town was under-represented, and it was a problem because of the time constraint they were working under. Council Member Hill said if federal grants were included in the mix, then Chapel Hill gained status above the University using that formula. He said the Town needed to have more voice.
Council Member Greene agreed. She said the Mayor had noted that the Committee would not guide the scope of work, but the Chancellor’s letter stated that the Committee would select the consultants and guide their work. Mayor Foy responded that regardless of the Chancellor’s letter, the staff had negotiated the Request for Qualifications, which did not include developing a scope of work. He said that was why the representation on the Committee was not of such great concern for him.
Mayor pro tem Strom remarked that the outcome of this would be the Town’s guide to expanding the transit system, and it needed to be accepted by citizens as a fair document to evaluate the Carolina North proposal. If the Town were underrepresented on this committee, he said, and the citizens did not believe it had been able to advocate for the Council’s perspectives, then it would have limited use, as the Town tried to create a zone for Carolina North or judge the impacts of the development there.
Council Member Ward said he, too, was concerned about the representation on this Committee. He said it might be the most important foundational study to help guide future decisions regarding Carolina North. Council Member Ward said the four, two, and two make-up did not give the Town the appropriate members to effectively voice Chapel Hill’s position on issues likely to come before it. Regarding the process, he asked if the meetings would be public with opportunity for public comment, and how that public comment might be received or dealt with. Council Member Ward stated he wanted a better sense of what some of the mid-term tasks of this Committee were and when would it conclude its work.
Mayor Foy responded that the materials indicated on page 28 that the project initiative was planned for October 16, with the anticipation that the overall project would take six to nine months to complete.
Council Member Ward asked for some input on how vulnerable a scope of work might be after the fact. He said he did not want that scope of work to be easily changed. Mr. Horton said the scope of work would be set when the Council authorized participation, and any change would have to come back before the Council for agreement.
Mayor Foy suggested adding language to that effect to the resolution proposed for adoption.
Council Member Ward stated that he did not believe the representation as proposed was acceptable.
Council Member Thorpe said he understood the idea of weighted voting, and could agree with the four, two, two. But, he said, he wanted to propose a three, two, two representation. Council Member Thorpe said he believed that was fair based on the amount of money the Town was able to bring in. He said they were also representing the citizens of Chapel Hill, and a three, two, two was fairer.
Council Member Hill said he would go even further, and suggest a three, three, two representation. But, he said, if they used the population formula, it would give the University four representatives.
COUNCIL MEMBER THORPE MOVED, SECONDED BY COUNCIL MEMBER KLEINSCHMIDT, TO HAVE REPRESENTATION ON THE COMMITTEE AT THREE, TWO, AND TWO.
COUNCIL MEMBER GREENE OFFERED A SUBSTITUTE MOTION TO HAVE REPRESENTATION ON THE COMMITTEE AT FOUR, THREE, AND TWO.
Council Member Ward asked why not use the same formula that they used for population, which would result in a four, three, one representation on the Committee. As an alternative, he suggested the same representation, but with Chapel Hill having four, the University three, and Carrboro one.
Council Member Kleinschmidt said he believed that would be harder to defend, since one group would have dominance over the others. He said he liked the four, three, one proposal, but did not believe Carrboro would be satisfied with that. Council Member Kleinschmidt said he favored the four, three, two proposal.
Council Member Greene said using the funding formula had appeal as well.
Mayor Foy said his position was that this needed to happen, and he believed what they were discussing had less import than some might believe.
Mayor pro tem Strom reiterated that the Council had in past resolutions stated its interest in transit service in downtown Chapel Hill and it being a major element in our economic strategies for the downtown. He stated the Council had also expressed interest in having Martin Luther King, Jr. Boulevard being the front door to Carolina North, and needed to guide to the extent possible the transit study in a way that that perspective was well represented.
Mayor Foy stated his willingness to serve on the Committee.
Council Member Greene said she favored the four, three, two representation, which she believed was more equitable that the University’s suggested four, two, two.
Council Member Ward said why not have a four, four, two, with the University and the Town each having four, and Carrboro with two. He said he understood the University’s position, but he did not want to begin this process at an immediate disadvantage. Council Member Ward said he favored the four, four, two representation, and did not see how the University could have a problem with that.
Council Member Hill suggested that they have the representation as originally suggested, at four, two, and two, but have the voting weighted based on the population formula. He said that would give the Town the voting where they thought it belonged, and would give the University the representation that it had requested.
COUNCIL MEMBER HILL OFFERED A SUBSTITUTE MOTION FOR A WEIGHTED VOTE BASED ON POPULATION OF 48 PERCENT, 36 PERCENT, AND 16 PERCENT, WITH MAYOR FOY AND MAYOR PRO TEM STROM SERVING AS THE TOWN’S REPRESENTATIVES.
Council Member Thorpe accepted the substitute motion.
Council Member Kleinschmidt said he believed they were better served by the voices on the Committee, rather than the votes themselves. He said he objected because in order to make progress, at least two of the three entities needed to agree. Council Member Kleinschmidt said he believed that adding an additional voice to the Committee was more important than having weighted votes. He said the feedback the consultants received was what was important.
Mayor pro tem Strom said the point about voices was important, but without weighted voting the voices could be easily ignored. He said because they already had a formula that Chapel Hill Transit functioned under it made sense to use it. Mayor pro tem Strom said they had a strong staff who understood what the Council’s objectives were, and using the population formula was the least change and the hardest for anyone to object to.
Council Member Kleinschmidt said by adding an additional voice, the same objective could be achieved. Mayor Foy responded that the problem with that was that Chapel Hill had 48 percent of the population, not the University.
Council Member Kleinschmidt said he was thinking along the lines of funding. Mayor pro tem Strom said the University did not contribute the majority of the funding.
Mayor Foy took a straw vote regarding the three motions: For the 3-2-2 motion there were six supporters; for the 4-4-2 motion there were six supporters; and, for the weighted motion there were four supporters.
Council Member Kleinschmidt said he believed the Mayor had the support of the Council to go back to the Chancellor and negotiate either a 3-2-2 or the 4-4-2 representation.
COUNCIL MEMBER WARD MOVED, SECONDED BY MAYOR PRO TEM STROM, ADOPTION OF RESOLUTION R-21, WITH AN ADDITIONAL “BE IT FURTHER RESOLVED” THAT AUTHORIZED THE MAYOR TO AGREE WITH EITHER A 3-2-2 OR 4-4-2 COMPOSITION ON THE COMMITTEE, AND THAT ANY CHANGE IN SCOPE MUST COME BACK TO THE COUNCIL. COUNCIL MEMBERS TO SERVE ON THE COMMITTEE ARE MAYOR FOY AND MAYOR PRO TEM STROM IF THE COUNCIL HAD TWO SEATS ON THE COMMITTEE, WITH THE ADDITION OF COUNCIL MEMBERS WARD AND HARRISON SHOULD THE NEGOTIATION RESULT IN FOUR REPRESENTATIVES FOR THE TOWN. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 9 – Rusch Hollow – Application for a Zoning Atlas Amendment
9a. Continuation of a Public Hearing on a Zoning Atlas Amendment for Rusch Hollow Development.
MAYOR PRO TEM STROM MOVED, SECONDED BY COUNCIL MEMBER WARD, TO CLOSE THE PUBLIC HEARING. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
9b. Consideration of a Resolution to approve a Zoning Atlas Amendment for the Rusch Hollow Development.
MAYOR PRO TEM STROM MOVED, SECONDED BY COUNCIL MEMBER WARD, TO ENACT ORDINANCE O-15. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 10 – Rusch Hollow – Special Use Permit Modification Application
10a. Continuation of a Public Hearing on a Special Use Permit Modification for Rusch Hollow.
COUNCIL MEMBER WARD MOVED, SECONDED BY MAYOR PRO TEM STROM, TO CLOSE THE PUBLIC HEARING. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
10b. Consideration of a Resolution to approve an Application for a Special Use Permit Modification.
COUNCIL MEMBER THORPE MOVED, SECONDED BY COUNCIL MEMBER GREENE, TO ADOPT RESOLUTION R-23a. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 11 – Proposal to Work with the Planning Board to Develop a Mason Farm/
Whitehead Circle Neighborhood Conservation District
Ms. Culpepper explained that there were two components to this issue:
She said that adoption of the attached Resolution A would accept the proposal from Clarion Associates for the preparation of a Mason Farm/Whitehead Circle Neighborhood Conservation District Plan and Guidelines and establish a consensus structure for citizen participation in the process, similar to that used by Clarion Associates in their recent Neighborhood Conservation District work. Ms. Culpepper said the Manager’s recommend was adoption of Resolution A.
Ms. Culpepper said adoption of the attached Resolution B would accept the proposal from Clarion Associates for the preparation of a Mason Farm/Whitehead Circle Neighborhood Conservation District Plan and Guidelines and establish a Council-appointed committee structure for citizen participation in the process. Ms. Culpepper said the Manager’s recommend was adoption of Resolution B.
Ms. Culpepper said adoption of the attached Resolution C would endorse the Planning Board recommendations for the development of future Neighborhood Conservation Districts. Ms. Culpepper said the Manager’s recommend was adoption of Resolution C.
Council Member Greene requested that Mason Farm and Whitehead Circle be separated and for the Council to hear from the Planning Board on both NCDs. She said she would prefer to discuss Whitehead Circle tonight.
Mayor Foy asked if there were any objections to separating the two issues and addressing with the Planning Board’s process separately. There was no objection from the Council.
Council Member Greene proposed that the recommendation to have a consultant work with the Planning Board on NCD processes be placed on an upcoming agenda, preferably early fall.
Lee McIlwain, President of the Mason Farm Neighborhood Association, said they were in support of Resolution A.
Diana Steele stated her support for Resolution A.
MAYOR PRO TEM STROM MOVED, SECONDED BY COUNCIL MEMBER WARD, ADOPTION OF RESOLUTION R-24a. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 12 – Response to the June 12, 2006 Community
Carbon
Reduction Program Status Report
David Bonk stated that on June 12, 2006, the Council received a status report from Dr. Crawford-Brown. He said while the overall goal of the Chapel Hill CRed program was to reduce total carbon emissions throughout the Town, the report proposed that as a first step the Town reduce emissions from municipal operations by pledging to:
Mr. Bonk said that because of the need for additional information and analysis, we recommend that the Council set the following preliminary objectives in the CRed pledge:
Mr. Bonk said the Town staff would continue to work with Dr. Douglas Crawford-Brown and the CRed team at the Carolina Environmental Institute over the summer to refine the preliminary analysis of municipal emissions and begin the development of more focused strategies for Council consideration in the fall of 2006.
Mr. Bonk said they would also continue to work with ICLEI toward development of the Orange County Greenhouse Gas Emissions Reduction Strategy. He said a draft strategy would be presented for consideration in October of 2006.
Council Member Ward said one that might be implied but was not explicit in the resolution was public education. He said that was a critical part of any success the Town would have.
COUNCIL MEMBER WARD MOVED TO AMEND RESOLUTION R-25 BY INCLUDING THE FOLLOWING: “BE IT FURTHER RESOLVED THAT THE TOWN WILL DEVELOP AND DISTRIBUTE PERTINENT EDUCATIONAL MATERIALS, BOTH ELECTRONICALLY AND IN PRINT, FOR THE GENERAL PUBLIC AS AN ONGOING PART OF THE TOWN’S CARBON REDUCTION PROGRAM.”
Mayor pro tem Strom said that Dr. Crawford-Brown had stated that a great deal of educational material was being produced by the participants in his program and he had some grant money for those materials as well, and that he would be happy to share that material with Chapel Hill citizens. He asked Council Member Ward to broaden his language to reflect that.
COUNCIL MEMBER WARD AMENDED HIS MOTION TO READ: “BE IT FURTHER RESOLVED THAT THE TOWN AND/OR ITS PARTNERS WILL DEVELOP AND DISTRIBUTE PERTINENT EDUCATIONAL MATERIALS, BOTH ELECTRONICALLY AND IN PRINT, FOR THE GENERAL PUBLIC AS AN ONGOING PART OF THE TOWN’S CARBON REDUCTION PROGRAM.”
Council Member Kleinschmidt said it was important to have the Town logo on these materials so that they could take leadership in this effort. He said it would show the Town’s strength, dedication and commitment. Council Member Kleinschmidt said the value of having the Town’s name/logo related to those materials could not be understated.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER HILL, ADOPTION OF RESOLUTION R-25, AMENDED TO INCLUDE AN ADDITIONAL PARAGRAPH AS FOLLOWS: “BE IT FURTHER RESOLVED THAT THE TOWN AND/OR ITS PARTNERS WILL DEVELOP AND DISTRIBUTE PERTINENT EDUCATIONAL MATERIALS, BOTH ELECTRONICALLY AND IN PRINT, FOR THE GENERAL PUBLIC AS AN ONGOING PART OF THE TOWN’S CARBON REDUCTION PROGRAM. SUCH EDUCATIONAL MATERIALS SHALL EXHIBIT THE TOWN’S NAME AND/OR LOGO.” THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 13 – Status Report on Negotiation of a Development Agreement with RAM Development Company and a Request for an Extension of the Negotiating Period
Mr. Horton said the Town Negotiating Team had met and heard a status report from Casey Cummings, president of Ram Development Corp. In summary, he said, Ram was interested in pursuing additional land and in eliminating underground parking from Lot 5 as part of its efforts to reduce costs and to achieve an economically feasible project. Mr. Horton said that Ram also was considering looking at the possibility of proposing financing approaches which would allow part of the increased public revenues generated from the project to be used to finance publicly owned improvements that will be part of the project. Mr. Cummings had asked for additional time to prepare a revised proposal for the Negotiating Team’s review, Mr. Horton stated.
Mr. Horton said his recommendation was adoption of Resolution R-26, which would authorize an amendment to the Memorandum of Understanding with Ram, extending the time period to October 1, 2006. He said a report would come back to the Committee at the first meeting in October.
COUNCIL MEMBER HILL MOVED, SECONDED BY COUNCIL MEMBER KLEINSCHMIDT, ADOPTION OF RESOLUTION R-26.
Council Member Ward said the resolution stated that the Memorandum of Understanding would be extended through October 1, but in the memorandum on page 2 it stated that the recommended Development Agreement would come before the Council at the first meeting in October. He asked if the resolution should be amended to extend it through October 15. Mr. Horton replied that they had intentionally set that date to keep pressure on Ram to produce on a timely basis.
THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 14 – Response to Petition: Expedited Review for
LEED Certified Developments
Ms. Culpepper said they were provided additional information regarding a proposal to grant expedited review to LEED “Silver” certified developments. She said they were recommending that a fourth criterion be added to the Council-endorsed criteria used when making recommendations to the Council on requests for expedited processing:
a level of energy performance that exceeds by 20 percent the energy standards set by the American Society of Heating, Refrigeration and Air Condition Engineering (ASHRAE) Code 90.1-2004.
Council Member Ward said he believed this would go a long way towards guaranteeing that the Town obtains LEED Silver Certification on projects. He said they needed to have these types of initiatives and incentives in order to move forward, mentioning the carbon reduction program and the efforts underway in that regard.
COUNCIL MEMBER WARD MOVED, SECONDED BY COUNCIL MEMBER HILL, ADOPTION OF RESOLUTION R-27. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
Item 15 – Establishment of a Special Committee to Consider Development
of a Wireless Communication Network
Council Member Easthom said one of the Council’s goals was to explore a municipal wireless network for the Town, and that process had begun. She said they had sponsored a public forum that was well received by citizens and the University. Council Member Easthom said the Council had gained from that not only a better understanding of what a municipal wireless network was, but also contacts that could be used as resources in the future as the Town moved forward.
Council Member Easthom said that was not a new idea, but was in fact being done in hundreds of communities in the country. She highlighted that one of the reasons to do this was that it would “bridge the digital divide,” that is, provide Internet access to those who could not afford it. Council Member Easthom said that the Internet was a valuable tool in the educational process, and it was not fair that it was not provided to everyone equally. She said in her opinion it was necessary for governments to reach out and do what it could to provide such services.
Council Member Easthom said she felt strongly about this program, noting that adoption of the resolution would facilitate continued discussions about what Chapel Hill actually wanted and how it could benefit from such a system. She said it was also important to study the feasibility of such a system. Council Member Easthom said one consideration was the coming upgrade to the Town’s traffic signal system, noting that fiber for the wireless network could possibly be laid at the same time as the fiber for the traffic signal system. She said that provided the Town with a unique opportunity.
Council Member Easthom said she did not believe there was support on the Council for this. She said that was disappointing, since she had not been aware of that until today.
Mayor pro tem Strom said he knew that Council Member Easthom had done a large amount of work on this, but in the last few weeks as they had talked about the state of technology in Chapel Hill it had become clear to him that this Council was responsible in many ways for where the Town was. He said the Technology Committee had been disbanded, but first and foremost he did not believe that the Council had articulated the wireless goals that they wanted to set out. Mayor pro tem Strom said without a meticulous plan that they could pursue it was extremely hard for him to say that wireless was the first priority.
Mayor pro tem Strom said that the service, if provided, would most likely not be free, since most of the communities he was aware of charged a fee for the service. He said because Broadband was available in Chapel Hill at this time, he feared there could be some redundancy. Mayor pro tem suggested that the Council undertake the development of a Technology Master Plan where it could make choices between services to be provided, prioritize them, and develop its Internet relationship with constituents. He said at the same time they could research other wireless options. Mayor pro tem Strom said he would like this to be a Council priority.
Council Member Harrison said he believed they should commit to something tonight, stating they needed to take some type of steps before the summer break. He said a Committee to study a wireless network would have to be done at some time, so that it could be fitted into the larger framework of a master plan.
Mayor Foy asked Council Member Easthom how she saw this fitting into a strategic plan. Council Member Easthom replied that they needed to have a Technology Master Plan, and apparently that had been worked on by the now disbanded Technology Committee. She said this was certainly something that could be a part of the Master Plan, but it could also be done separately but in cooperation with a Master Plan. Council Member Easthom said this was a specific thing, and in her mind it would be appropriate to have a committee study that specific but complex thing.
Mayor Foy said in his view they did not yet know what their priorities were, and agreed that this was a complex issue. He said many businesses in the downtown did not want a wireless network, and that should give the Council pause as to why they wanted to do this. Mayor Foy said his serious reservation was if they went forward without a strategic plan, then when a strategic plan came forward it might show that the priority was far down on the list, but they would already have committed resources to it. Mayor Foy said he questioned whether moving forward with this resolution would be getting ahead of themselves.
Council Member Easthom said she believed the public forum had proven that a wireless network was not just laptops in the downtown. She said it was the ability for Police and Fire to have the best technology at hand to respond to emergencies, and it was for a more efficient and open government. Council Member Easthom said, in terms of priorities, it was a priority that they explore a municipal system, and this Committee would not be implementing or committing anything but only continuing to explore the possibility. Council Member Easthom said there were many things that the Town did not know, and it could only get there by having an interactive process.
Council Member Kleinschmidt said that the adoption of technology by a large segment of Town citizens told him they should be asking questions, and it was a matter of this finding its place within a Technology Master Plan. He said perhaps they needed to begin the planning for such a Master Plan.
Mayor Foy said he wanted to make sure whatever they did, they did it right, which would require more time and thought before moving forward.
Council Member Hill said he believed that there was support for developing a Technology Master Plan as a first step.
COUNCIL MEMBER HILL MOVED, SECONDED BY COUNCIL MEMBER HARRISON, THE DEVELOPMENT OF A TECHNOLOGY MASTER PLAN.
Council Member Harrison said that Master Plan could include the exploration of a wireless network. Council Member Easthom said she believed that would have to be a part of the Master Plan. She said she was not convinced that this was just another delay, noting that it would take quite a bit of time to develop a Master Plan. Council Member Easthom said they might be missing an opportunity if they did not have a process in place by the time the traffic signal system upgrade was started.
Mayor Foy said he did not believe they would be in a position to commit all the funds that a Technology Master Plan would recommend, and he was concerned about that. He said he was willing to commit funds in the right places, but only after priorities were set. Mayor Foy said he did not see this as a delaying tactic.
Council Member Greene agreed with Mayor Foy, noting that it was true that they had made a commitment to explore wireless networking. But, she said, they needed to figure out how the wireless component fit in with the larger technology plan. Council Member Greene said, technologically speaking, the Town was far behind across the board and needed to take an across-the-board look at how to proceed.
Council Member Ward said the comments made tonight were not spoken in opposition to Council Member Easthom’s initiative. It was a matter of wanting to slow down and make sure that they get the most out of their limited resources, he said.
Council Member Easthom said she agreed that the Town needed a Technology Master Plan. She said that the wireless effort needed to be a part of that, but she did not want to halt the exploration while the Master Plan was being developed. Council Member Easthom said she was not trying to charge ahead, but to further the exploration and find out what people wanted.
Council Member Kleinschmidt said all of those things would be a part of the Master Plan development, and would answer questions regarding feasibility, e-Democracy, and other technology issues. He said if they made sure that the Manager brought back a Master Plan process that addressed all of these issues, that should not cause a delay more than a couple of months.
Mayor pro tem Strom stressed that having as many elements under the broad umbrella, as well as transparency, should be a key driver of this Master Plan.
THE MOTION WAS ADOPTED BY A VOTE OF 8-1, WITH COUNCIL MEMBER EASTHOM VOTING NAY.
Item 16 – Appointments
16a. Bicycle and Pedestrian Advisory Board.
The Council appointed Jed Dube and Perri Morgan to the Bicycle and Pedestrian Advisory Board.
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Council Members |
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Bicycle and Pedestrian Advisory Board |
Foy |
Easthom |
Greene |
Harrison |
Hill |
Kleinschmidt |
Strom |
Thorpe |
Ward |
TOTAL |
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Vote for 2 Applicants |
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Jed Dube |
X |
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X |
X |
X |
X |
X |
X |
X |
8 |
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Linda Gaines |
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X |
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1 |
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Douglas MacLean |
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X |
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1 |
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Perri Morgan |
X |
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X |
X |
X |
X |
X |
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X |
7 |
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Laura Sandt |
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Bryn Smith |
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X |
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1 |
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Other; please list: |
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16b. Chapel Hill Downtown Partnership.
The Council appointed George Draper to the Chapel Hill Downtown Partnership.
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Council Members |
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Chapel Hill Downtown Partnership |
Foy |
Easthom |
Greene |
Harrison |
Hill |
Kleinschmidt |
Strom |
Thorpe |
Ward |
TOTAL |
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Vote for 1 Applicant |
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Mickey Ewell |
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Thomas O’Connell |
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Christopher Rice |
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X |
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1 |
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Larry Short |
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Spencer Young |
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Other; please list: George Draper |
X |
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X |
X |
X |
X |
X |
X |
X |
8 |
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16c. Downtown Parking Citizens Committee.
The Council appointed Peter Aimone, Michael Cucchiara, Michael Donaldson, Megan Gilchrist, Charles House, Martha Hoylman, William Kirk, Carol Land, Thomas O’Connell, Greg Overbeck, Liz Parham, Nancy Peacock, Will Raymond, Martin Rody, Larry Short, and Rebecca Stevenson to the Downtown Parking Citizens Committee.
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Council Members |
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Downtown Parking Committee |
Foy |
Easthom |
Greene |
Harrison |
Hill |
Kleinschmidt |
Strom |
Thorpe |
Ward |
TOTAL |
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Vote for 15 Applicants |
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*Peter Aimone, III |
X |
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X |
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X |
X |
X |
X |
6 |
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Neal Bench |
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X |
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X |
X |
3 |
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*Michael Cucchiara |
X |
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X |
X |
X |
X |
X |
X |
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7 |
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*Michael Donaldson |
X |
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X |
X |
X |
X |
X |
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6 |
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Pat Evans |
X |
X |
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X |
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X |
4 |
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*Megan Gilchrist |
X |
X |
X |
X |
X |
X |
X |
X |
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8 |
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Charles House |
X |
X |
X |
X |
X |
X |
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9 |
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Martha Hoylman |
X |
X |
X |
X |
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7 |
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William Kirk |
X |
X |
X |
X |
X |
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X |
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8 |
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*Carol Land |
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X |
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X |
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6 |
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Thomas O’Connell |
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X |
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X |
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5 |
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*Greg Overbeck |
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X |
X |
X |
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7 |
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Liz Parham |
X |
X |
X |
X |
X |
X |
X |
X |
X |
9 |
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Lee Pavão |
X |
X |
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X |
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X |
4 |
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*Nancy Peacock |
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X |
X |
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X |
X |
X |
X |
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6 |
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Will Raymond |
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X |
X |
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X |
X |
X |
X |
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6 |
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Martin Rody |
X |
X |
X |
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X |
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X |
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X |
7 |
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*Larry Short |
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X |
X |
X |
X |
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X |
9 |
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Rebecca Stevenson |
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X |
X |
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8 |
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Spencer Young |
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2 |
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Other; please list: |
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COUNCIL MEMBER KLEINSCHMIDT MOVED, SECONDED BY COUNCIL MEMBER GREENE, ADOPTION OF RESOLUTION R-29, WITH THE NAMES OF COUNCIL MEMBERS HILL AND WARD INSERTED. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
16d. Orange County Economic Development Commission.
This item was deferred by a consensus of the Council until such time as an economic developer was hired.
16e. Orange County Solid Waste Advisory Board.
The Council appointed Randy Kabrick to the Orange County Solid Waste Advisory Board.
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Council Members |
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Orange County Solid Waste Advisory Board |
Foy |
Easthom |
Greene |
Harrison |
Hill |
Kleinschmidt |
Strom |
Thorpe |
Ward |
TOTAL |
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Vote for 1 Applicant |
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Randy Kabrick |
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X |
X |
X |
X |
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X |
9 |
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William Kaiser |
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Shirley Lally |
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Other; please list: |
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16f. Public Housing Program Advisory Board.
The Council appointed Kim Hoppin, Louise Mitchell, Emily Price, and Evangelee Shuler to the Public Housing Program Advisory Board.
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Council Members |
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Public Housing Program Advisory Board |
Foy |
Easthom |
Greene |
Harrison |
Hill |
Kleinschmidt |
Strom |
Thorpe |
Ward |
TOTAL |
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Vote for 2 Town Residents |
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Loren Berlin (Town) |
X |
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1 |
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Sarah Donahue (Town) |
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X |
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X |
X |
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X |
4 |
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Kim Hoppin (Town) |
X |
X |
X |
X |
X |
X |
X |
X |
X |
9 |
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Christy Kimbro (Town) |
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X |
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1 |
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Jeremy Salemson (Town) |
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1 |
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Vote for 2 Public Housing Residents |
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Louise Mitchell (Public Housing) |
X |
X |
X |
X |
X |
X |
X |
X |
X |
9 |
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Evangelee Shuler (Public Housing) |
X |
X |
X |
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X |
X |
X |
X |
X |
8 |
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Vote for 1 Carrboro Resident |
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Seth Chadbourne (Carrboro) |
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Emily Price (Carrboro) |
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X |
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X |
X |
X |
X |
X |
X |
8 |
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Other; please list: |
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16g. Transportation Board.
At the request of the Transportation Board, no appointments were made at this time.
Item 17 – Petitions
17a(1). Referral of the Historic District Commission’s Recommendations on Preservation of the Old Chapel Hill Library Building to Preservation North Carolina.
Council Member Greene said this was a procedural issue in her view. She asked that the Council adopt a resolution that referred the Historic District Commission’s recommendation document to Myrick Howard, President of Preservation North Carolina, so that he could put the substance of it into the form of contract that he preferred. Council Member Greene said the resolution asks that Mr. Howard consult with the Town Attorney and come to an agreement on the details of the contract, and that it then be brought to the Council for a public hearing and possible ratification.
COUNCIL MEMBER HILL MOVED, SECONDED BY MAYOR PRO TEM STROM, TO ADOPT RESOLUTION R-31. THE MOTION WAS ADOPTED UNANIMOUSLY (9-0).
17a(2). Resolution Authorizing a Contract for Organizational Development Services as Part of the Transitional Plan.
COUNCIL MEMBER HILL MOVED TO AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT FOR ORGANIZATIONAL DEVELOPMENT SERVICES, SECONDED BY COUNCIL MEMBER WARD.
Council Member Thorpe said he would support this resolution with reservations, since he would have preferred more time to be familiar with the issue.
Council Member Easthom asked exactly what organizational development meant. Mayor Foy said the basic issue was that the Council invested a lot of time and energy as part of the process in developing a candidate profile for the manager, and that information was valuable. He said they wanted a way to transfer that information to the new manager in a way that respected what employees and Council members and others had said so that it could be most useful for the organization. Mayor Foy said he did not know how that would be done, and they did not even have all the information now because they had not needed it.
Council Member Easthom asked if the Council was to receive a report from its consultants on the findings. Mayor Foy replied no, that the Council had not asked for that. He said they had not been thinking in those terms at that time.
Council Member Easthom asked if the new Town Manager wanted this information. Mayor Foy responded that the Council was present during the discussion regarding this proposed contract, and Mr. Stancil had indicated he would welcome it.
Council Member Easthom said the cost was estimated at $50,000, but no timeframe had been given. Mayor Foy said they did not know the timeframe. He said he had brought this resolution forward only to address the Council’s goal, and it was up to the Council to decide if and how they wanted to do it. Mayor Foy said how much time this took would depend on Mr. Stancil and the Council.
Council Member Hill endorsed entering into a contract with Tim Dempsey, noting that he and Anita Badrock, the Town’s consultants for hiring a new manager, had far exceeded the Council’s expectations. He said that had been an incredibly thorough process, and the consultants’ value had added tremendously. Council Member Hill said that Mr. Stancil had said he would have suggested doing this if the Council had not done so.
Council Member Ward said he, too, was in support of this effort. He agreed that the manager selection process was smooth and thorough, and he was ready to move forward with this next step. Council Member Ward said he hoped they would be as effective with this funding as possible.
THE MOTION WAS ADOPTED BY A VOTE OF 8-1, WITH COUNCIL MEMBER EASTHOM VOTING NAY.
The meeting was adjourned at 10:10 p.m.