memorandum

to: Roger L. Stancil, Town Manager

from: Sabrina M. Oliver, Communications and Public Affairs Director

subject: Proposed Council Meeting Calendar through December 2009

date: September 22, 2008

PURPOSE

The purpose of this report is to establish a schedule of regular business meetings of the Council on the second and fourth Mondays of most months, and public hearing meetings normally on the third Mondays of January through June and September through November. This schedule is outlined in the Town’s Code of Ordinances.

BACKGROUND and discussion

The proposed calendar includes schedules for:

Preparation of the annual budget and 15-year capital improvement program.
General planning session of the Council in January.
A public forum and action by the Council on potential legislative requests during the 2009 session of the General Assembly.
Preparation of plans to use grants for public transit, community development, public housing renovations, the Town’s public housing operating budget, and the County-wide HOME program.
Consideration of performance agreements with human services agencies, use of hotel/motel taxes for visitor information services and support of cultural events.
Consideration of a tax rate for the Downtown Tax District.
Joint planning hearing dates subject to concurrence by the Town of Carrboro and Orange County.
Assembly of Governments meeting dates.

As in past years, the proposed calendar takes into account holidays, various religious observances, the annual meeting of the N.C. League of Municipalities in October, and the spring breaks in the University’s and City Schools’ calendars.

conclusion

Any schedule of meetings is subject to change by the Council in the future if there is a need for additional meetings or other changes. Adopting a calendar at this time would be useful to boards and commissions and citizens’ groups who will schedule meetings in coming months.

RECOMMENDATION

That the Council adopt the attached resolution.