AGENDA #13
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Draft of Town Council Goals for 2005
DATE: February 28, 2005
The purpose of this report is to present for your review a draft of Town Council Goals for 2005 which we developed based on discussions at the Council’s January 13, 2005 work session. The attached materials include:
· Draft 2005 Council Goals and Implementation Plan (Attachment 1).
· Summary of Goals that have been completed or otherwise satisfied.(Attachment 2).
· A summary record of the Council’s planning session (Attachment 3).
The attached resolution would adopt the Town Council goals for 2005 and establish a challenging work program for the Council and staff. We will appreciate the Council’s guidance on any adjustments needed.
BACKGROUND
On January 13, 2005, the Town Council held a planning session to establish goals for calendar year 2005 and reviewed the status of implementation of the 2000 Comprehensive Plan.
At the conclusion of the 2005 planning session, the Council instructed then Town Manager to prepare a summary draft report for consideration by the Council (please see Attachments 1 and 2). The Council asked the Town Manager to draft a document that reflected the Council’s discussions and suggested priorities, for further review by the Council.
At the planning session, the Council reviewed the status of the Comprehensive Plan Action Plan, and developed a list of possible additions to the Council goals. A summary of the planning session is contained in Attachment 3.
DISCUSSION
Proposed Goals
Attachment 1 lists proposed Council goals for the calendar year 2005, in priority categories. Each goal statement provides a plan for implementation, including a description, the products to be produced, and a timetable for beginning and completing work. The timetable is generally shown in quarters of the calendar year. For example, “First Quarter, 2005” refers to the time period January through March 2005.
We categorize each goal as “New”, “Revised”, or “Continued”. New goal statements are shown entirely in red. For items carried over from 2004 but revised, we show the revisions in red (or gray shading) with strikethroughs indicating previous material. Those that are simply continued from 2004 with no changes to the goal statements appear as regular text.
Where the timetable has changed on an existing goal that is revised or continued, we indicate any changes using strikethroughs for old material and red inserts (or gray shading) for new material.
As last year, we used three priority categories to rank goals:
Highest Priority refers to those projects considered to be the most essential or critical to carry out in the 2005 calendar year.
Second Priority refers to those projects of intermediate ranking that are desired but not as essential or critical.
Third Priority are those projects on last year’s list or mentioned this year that are not proposed for the highest or second priority categories. Generally these projects are scheduled to begin in 2006 or later. The list also includes some smaller projects for Council consideration this year.
Factors we used to propose an implementation schedule include the Council’s assigned priority level the previous year, consensus statements on specific priorities this year at the 2005 planning session (such as move x goal to the top of the second priority list), and the amount of staff time required to complete a task. The implementation plan emphasizes the highest priorities by scheduling staff work on most of these goals in 2005.
The timing of the proposed implementation plan reflects our assessment of what is possible with existing staff resources. We will appreciate the Council’s direction about any adjustments needed.
Completed Goals, Expected to be Completed, in Regular Operation, or Assigned Work
Attachment 2 contains projects completed over the last year, those expected to be completed in the first quarter of 2005, those projects now in regular operation, or assigned work. The goal number corresponds to the 2004 goal number as shown in the November 8, 2004 Update of Council Goals.
RECOMMENDATION
In this draft document, we have done our best to reflect the Council’s discussions, interests, goals, and priorities, for further review by the Council tonight.
We recommend the that Council adopt the attached resolution adopting Town Council goals for 2005, reflecting such adjustments as the Council may desire.
ATTACHMENTS
1. Draft 2005 Council Goals and Implementation Plan (p. 5).
3. A summary record of the Council’s January 13, 2005 Planning Session (p. 48).
A RESOLUTION ADOPTING TOWN COUNCIL GOALS FOR 2005 (2005-02-28/R-14)
WHEREAS, the Town Council developed a list of proposed goals and priorities for 2005 at the Council’s January 13, 2005 Planning Session, using the Comprehensive Plan Action Plan as a basis; and
WHEREAS, the Council desires to integrate the implementation of the Comprehensive Plan into its quarterly review of progress;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council adopts the 2005 Council Goals and Implementation Plan as described in Attachment 1 of this memorandum.
This the 28th day of February, 2005.