AGENDA 4i
MEMORANDUM
TO: Mayor and Town Council
FROM: W. Calvin Horton, Town Manager
SUBJECT: Acceptance of Chapel Hill Survey Manuscript Preparation Grant
DATE: May 13, 2002
The adoption of the attached resolution and budget ordinance would authorize the Town Manager to sign a grant agreement with the State Historic Preservation Office to accept a 2002-2003 Historic Preservation Fund Grant of $7,500, with the Chapel Hill Preservation Society providing $7,500 in matching funds. No Town funds will be needed or used for this project.
We note that the Chapel Hill Preservation Society has been working cooperatively with the Town on the execution and funding of this project. A letter from the Society is included as Attachment 1.
The Town is currently the recipient of a grant from the State Historic Preservation Office to conduct an architectural and historic survey. The survey data gathering is expected to be completed in September 2002. The survey will involve accurate recordation and documentation by a consultant of the architectural features in the three existing local historic districts, and a portion of the University of North Carolina campus. Significant and potential historic resources, including neighborhoods outside of the existing local historic districts and neighborhoods that have not been examined in the past, are to be identified and inventoried.
DISCUSSION
The proposed project involves preparation of a manuscript for a publication of the architecture and history of the Town of Chapel Hill and the old campus of the University.
The project consists of:
- Revision of the main essay of the architectural and historic survey into a manuscript suitable for publication;
- Any additional research necessary to enhance the descriptions of key buildings to be featured in the publication; and
- Selection and ordering for printing all photographs to be included in the publication.
It is not within the scope of this project to include the printing of the publication.
The products are to be completed in such a condition that the Town of Chapel Hill and the Preservation Society of Chapel Hill can work directly with a graphic designer and printer on production of a finished publication. We understand the Preservation Society intends to oversee the printing and publication and to market a “coffee table” book with the proceeds to go to the Preservation Society.
NEXT STEPS
If the Council authorizes the Town Manager to sign a grant agreement with the State Historic Preservation Office and the Preservation Society provides the $7,500 in matching funds, the next step would be to solicit proposals for a qualified consultant to prepare the manuscript. The State Historic Preservation Office maintains a list of qualified consultants who have had experience in assisting North Carolina communities with such projects.
The consultant would prepare the publication manuscript with input and assistance from the State Department of History and Archives. The roles of the Historic District Commission and Preservation Society would be to facilitate the work of the consultant and communicate with neighborhoods about the process. It is anticipated that a committee, made up of Historic District Commission members and Preservation Society members would work with the consultant.
We believe that the work could begin by September 2002. The project must be completed by August 31, 2003.
Manager’s Recommendation: That the Council adopt the attached resolution and budget ordinance authorizing the Town Manager to execute the Grant Agreement and the Certificate of Matching Share Form.
1. Letter from Catherine Frank, Executive Director of the Chapel Hill Preservation Society (p. 5).
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO INDICATE ACCEPTANCE OF THE 2002-2003 HISTORIC PRESERVATION FUND GRANT BY SIGNING THE GRANT AGREEMENT AND THE CERTIFICATION OF MATCHING SHARE FORM (2002-05-13/R- 10)
WHEREAS, the Town of Chapel Hill, through the Comprehensive Plan Goals and Objectives, has stated the goal of conserving and enhancing areas, sites, and structures of special visual, architectural or historical value; and
WHEREAS, the Town, through the Comprehensive Plan, has stated the goal of conserving and enhancing the natural beauty and atmosphere of Chapel Hill; and
WHEREAS, preparation of an architectural and historic manuscript would help the Town achieve these goals; and
WHEREAS, the Chapel Hill Preservation Society has agreed to help in implementation and funding; and
WHEREAS, the Chapel Hill Preservation Society has agreed to provide the Town of Chapel Hill $7,500 for funding this project and cover any unanticipated cost overruns;
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to indicate acceptance of the 2002-2003 Historic Preservation Fund Grant by signing the Grant Agreement and the Certification of Matching Share.
This the 13th day of May, 2002.
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2000 (2002-05-13/O-3))
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2001” as duly adopted on June 25, 2001 be and the same is hereby amended as follows:
ARTICLE I
Current Revised
APPROPRIATIONS Budget Increase Decrease Budget
GENERAL FUND
Planning 1,137,347 14,500 1,151,847
ARTICLE II
REVENUES
GENERAL FUND
Grants 849,454 14,500 863,954
This the 13th day of May, 2002.